SUPPLY POLICY AND PROCEDURES MANUAL (SPPM), …

1 SUPPLY POLICY AND PROCEDURES MANUAL COMDTINST JULY 2005 COMDTCHANGE NOTE 4400 NOV 20, 2014 COMMANDANT CHANGE NOTICE 4400 Subj: CH-1 TO THE SUPPLY POLICY AND PROCEDURES MANUAL (SPPM), COMDTINST 1. PURPOSE. This Commandant Change Notice publishes a change to the SUPPLY POLICY and PROCEDURES MANUAL (SPPM), COMDTINST 2. ACTION. All Coast Guard unit commanders, commanding officers, officers-in- charge, deputy/assistant commandants, and chiefs of headquarters staff elements must comply with the provisions of this Commandant Change Notice. Internet release is authorized. 3. DIRECTIVES AFFECTED. With the addition of this Commandant Change Notice, the SUPPLY POLICY and PROCEDURES MANUAL (SPPM), COMDTINST , is updated. 4. DISCLAIMER. This guidance is not a substitute for applicable legal requirements, nor is it itself a rule.

2 It is intended to provide operational guidance for Coast Guard personnel and is not intended to, nor does it, impose legally-binding requirements on any party outside the Coast Guard. 5. MAJOR CHANGES. These POLICY changes reflect new requirements in conducting the periodic physical Operating Materials and Supplies (OM&S) inventory. Internal processes and PROCEDURES are to be updated to comply with these POLICY changes. The major changes include: a. Removed the name of any specific inventory management system. Included current inventory management system of record where appropriate. Commandant United States Coast Guard US Coast Guard Stop 7714 2703 Martin Luther King Jr Ave SE Washington DC 20593-7714 Staff Symbol: CG-441 Phone: (202) 475-5652 DISTRIBUTION SDL No. 165 a b c d e f g h i j k l m n o p q r s t u v w x y z A X X X X X X X X X X X X X X x-X X X X B X X X X X X X X X X X X X X X X X X X X X X X X X X C X X X X X X X X X X X X X X X X X X X X X X X X X X D X X X X X X X X X X X X X X X X X X X X E X X X X X X X X X X X X X X X X X X X X X X X F G X X X X H X X X X X X X X NON-STANDARD DISTRIBUTION: COMDTCHANGETNOTE 4400 b.

3 Directs readers to the current inventory management system of record for specific PROCEDURES on performing the physical inventory. c. Added validation of OM&S item price as a required procedure when conducting a physical inventory. d. Reduced time standard of the Statistical Random Sample to 15 days. e. Changed time requirement for wall-to-wall inventory to be complete within 20 days when a unit fails two consecutive statistical random samples. f. Added the authority of the Physical Inventory Control Officer, Commanding Officer, Officer in Charge, or Commandant (CG-441) to require a Statistical Random Sample, Spot Count, or Wall-To-Wall inventory when deemed appropriate. 6. IMPACT ASSESSMENT. This POLICY does not impose new tasking or change existing tasking to operational commands. 7. ENVIRONMENTAL ASPECT AND IMPACT CONSIDERATIONS. a. The development of this POLICY has been thoroughly reviewed by the originating office in conjunction with the Office of Environmental Management, and is categorically excluded (CE) under current USCG CE # 1 from further environmental analysis, in accordance with Section and Figure 2-1 of the National Environmental POLICY Act Implementing PROCEDURES and POLICY for Considering Environmental Impacts, COMDTINST (series).

4 Because this POLICY contains guidance on, and provisions for, managing Coast Guard enterprise requirements and this is a routine administrative activity, Coast Guard categorical exclusion #1 is appropriate. b. This directive will not have any of the following: significant cumulative impacts on the human environment; substantial controversy or substantial change to existing environmental conditions; or inconsistencies with any Federal, State, or local laws or administrative determinations relating to the environment. All future specific actions resulting from the general policies in this must be individually evaluated for compliance with the National Environmental POLICY Act (NEPA), DHS and Coast Guard NEPA POLICY , and compliance with all other environmental mandates. 8. DISTRIBUTION. No paper distribution will be made of this Commandant Change Notice. An electronic version will be located on the following Commandant (CG-612) web sites: Internet: , and CG Portal: 2 COMDTCHANGENOTE 4400 9.

5 PROCEDURE. If maintaining a paper library remove and replace the following sections of the SUPPLY POLICY and PROCEDURES MANUAL (SPPM), COMDTINST : REMOVE INSERT Table of Contents pages v-vi Table of Contents pages v-vi Table of Contents pages xv-xvi Table of Contents pages xv-xvi Chapter 3-E Chapter 3-E Page F-15 Blank page 10. RECORDS MANAGEMENT CONSIDERATIONS. This Commandant Change Notice has been evaluated for potential records management impacts. The development of this Commandant Change Notice has been thoroughly reviewed during the directives clearance process, and it has been determined there are no further records scheduling requirements, in accordance with Federal Records Act, 44 3101 et seq., National Archives and Records Administration (NARA) requirements, and the Information and Life Cycle Management MANUAL , COMDTINST (series). This POLICY does not have any significant or substantial change to existing records management requirements.

6 11. FORMS/REPORTS. The forms referenced in this Commandant Change Notice are available in USCG Electronic Forms on the Standard Workstation or on the Internet: , CGPortal at ; and Intranet at The DoD forms (DD) can be found using this link: Standard Forms (SF) can be found using this link: 12. REQUEST FOR CHANGES. Recommendations for changes and improvements to this POLICY must be submitted via the chain of command to the Logistics Program Management Division, Commandant (CG-441). M. J. HAYCOCK /s/ Rear Admiral, Coast Guard Assistant Commandant for Engineering and Logistics 3 Commandant United States Coast Guard 2100 Second Street, Washington, DC 20593-0001 Staff Symbol: CG-44 Phone: (202) 267-2601 COMDTINST JUL 12 2005 COMMANDANT INSTRUCTION Subj: SUPPLY POLICY AND PROCEDURES MANUAL (SPPM) 1. PURPOSE. This MANUAL prescribes policies, PROCEDURES , and standards for the administration of the Federal SUPPLY System throughout the Coast Guard, excluding Coast Guard Inventory Control Points (ICPs).

7 2. ACTION. Area and District Commanders, Commanders of Maintenance and Logistics Commands, Commanding Officers of Headquarters units, Assistant Commandants for Directorates, Judge Advocate General, and special staff offices at Headquarters shall ensure compliance with the provisions of this MANUAL . Internet release authorized. 3. DIRECTIVES AFFECTED. The following directives are hereby cancelled: a. SUPPLY POLICY and PROCEDURES (SPPM) MANUAL , COMDTINST b. Inspection, Packing, Handling, Storage, and Transportation Handbook, COMDTINST 4. DISCUSSION. This MANUAL is a complete revision. To achieve the revision a large IPT representing all major stakeholders was chartered and charged with making this MANUAL more effective and user friendly. While making the MANUAL larger and more bulky, the IPT added several enclosures that contain information that is not readily available at some of the Coast Guard s more remote locations.

8 The Office of Logistics, Commandant (CG-44), would appreciate user comments on this MANUAL . Please email your comments to or fax to (202) 267-4516. 5. MAJOR CHANGES. Major changes have been made throughout the entire document to include the following: a. Chapter 1. Responsibilities are aligned with the recent reorganization of Coast Guard units. Chapter 1 also provides organizational responsibilities as they relate to SUPPLY DISTRIBUTION SDL No. 143 a b c d e f g h i j k l m n o p q r s t u v w x y z A 1 1 1 1 1 1 1 1 1 11111111 1 B 1 8 2 1 6 10 6 1 31051241115012 1 1 4 1C 2 2 2 3 1 1 1 1 1 14111111 1 1 1 11D 1 1 1 2 1 111 1 1 1 1E 1 1 F G H NON-STANDARD DISTRIBUTION: COMDTINST 2management.

9 Brief descriptions of Coast Guard and DoD Logistics Management Systems that are routinely used by Coast Guard units have also been added to the MANUAL . b. Chapter 2. This chapter includes current Coast Guard policies and PROCEDURES for Materiel Acquisition. c. Chapter 3. Reflects the policies and PROCEDURES for Materiel Management of Coast Guard assets below the wholesale level. d. Chapter 4. This chapter provides policies and PROCEDURES on how to package, handle, store, and transport Coast Guard inventory. e. Chapter 5. This chapter provides information on procuring, accountability, using, and disposing of fuel within the Coast Guard. 6. ENCLOSURES. In addition to the Acronyms and Abbreviations and Glossary located in the enclosures, other SUPPLY information has been added to the enclosures that will provide units with useful and beneficial information to assist during daily operations.

10 7. PROCEDURES . This MANUAL is available on CD-ROM, the Coast Guard Intranet, CG Central, and a hardcopy will be provided on request. Coast Guard users may order additional copies of this MANUAL , using PROCEDURES described in the Directives, Publications, and Report Index, COMDTNOTE 5600. 8. ENVIROMENTAL ASPECT AND IMPACT CONSIDERATIONS. Environmental considerations were examined in the development of this notice and have been determined not to be applicable. 9. FORMS. Required forms for this MANUAL are included in enclosure G, Forms and Labels. The majority of the forms are available in the Coast Guard ADOBE Forms Library or can be ordered in accordance with PROCEDURES stated in the Catalog of Forms, COMDTINST (series). OGA forms can be ordered directly from the source of SUPPLY . Gabel /s/ Assistant Commandant for Engineering and Logistics SUPPLY POLICY AND PROCEDURES MANUAL (SPPM) TABLE OF CONTENTS CHAPTER 1: ORGANIZATIONAL RESPONSIBILITIES AND LOGISTICS MANAGEMENT SYSTEMS (LMS) A Organizational Responsibilities Introduction 1-A-1 Authority 1-A-2 POLICY 1-A-2 Organizational Responsibilities 1-A-2 B Logistics Management Systems (LMS) Introduction 1-B-1 Coast Guard Logistics Management Systems 1-B-1 DoD and OGA Logistics Management Systems 1-B-6 CHAPTER 2.