Supply Training Handbook - DPAS Support

1 1 ARMY QUARTERMASTER CENTER AND SCHOOL LOGISTICS Training DEPARTMENT Supply Training Handbook 2 Table of Contents Page Number I. Introduction and Reference Data 1. Purpose of the Supply Battle Book 5 2. Logistics Related Web sites 6 3. Logistics Publications 8 II. Explanation of Codes 1. MILSTRIP Record Positions 16 2. Document Identifier Codes (DIC) 16 3. Routing Identifier Code (RIC) 18 4. Stock Number (NSN) Composition (NSNs, FPNs, and MCNs) 19 5. Unit of Issue Code (UI) 20 6.

2 Department of Defense Activity Code (DODAAC) 22 7. Demand Code (DC) 22 8. Unit Identification Code (UIC) 22 9. Signal Code (SC) 22 10. Fund Code (FC) 22 11. End Item Code (EIC) 23 12. Project Code (PC) 23 13. Priority Designator Codes and (UMMIPS) 23 14. Advice Codes (AC) 23 15. Line Item Number (LIN) 24 16. Accounting Requirement Code (ARC) 24 17. Acquisition Advice Code (AAC) 24 18. Automatic Return Item Code (ARI) 26 19. Condition Code (CC) 26 20. Control Inventory Item Code (CIIC) 28 3 21.

3 Equipment Readiness Code (ERC) 30 22. Equipment Category Code (ECC) 30 23. Error Explanation Codes (SARSS1) 39 23. Essentiality Code (EC) 30 24. Level of Work Code (LWC) 31 25. Maintenance Repair Code (MRC) 31 26. Part Source Code (SRC) 32 27. Recoverability Codes (RC) 32 28. Reportable Item Control Code (RICC) 33 29. SAMS Work Request Status Codes (RSC) 34 30. Status/Rejection Codes 35 31. Stockage List Code (SLC) 39 32. Army Material Category (MATCAT) Structure Code 39 33.

4 Appropriation and Budget Activity Code (ABA) 40 34. Federal Supply Groups (FSG) 41 35. Federal Supply Classifications (FSC) 43 36. Non-leap year Julian Date Calendar 51 37. Leap year Julian Date Calendar 52 III. Important Supply Forms 1. DA Form 444 Inventory Adjustment Report 2. DA Form 581 Request for Issue and Turn-in of Ammunition 3. DA Form 1687 Notice of Delegation of Authority Receipt for Supplies 4. DA Form 2062 Hand/Sub-hand Receipt and shortage Annex 5. DA Form 2064 Document Register for Supply Actions 6. DA Form 2404 Equipment Inspection and Maintenance Worksheet 7.

5 DA Form 2406 Materiel Condition Status Report 8. DA Form 2715 Unit Status Report 4 9. DA Form 2765-1 Request for Issue or Turn-in (can only be viewed if you have FormFlow22) 10. DA Form 3161 Request for Issue or Turn-In (Also Temporary Hand-receipt/ Change Document) 11. DA Form 3328 Manual Property Record Page 12. DA Form 3645 Organizational Clothing and Individual Equipment Record 13. DA Form 3749 Equipment Receipt (Use for Issuing Weapons and Protective Masks) 14. DA Form 4697 Report of Survey 15. DA Form 4949 Administrative Adjustment Document (AAR) 16. DD Form 250 Material Inspection and Receiving Report 17.

6 DD Form 362 Statement of Charges 18. DD Form 1131 Cash Collection Voucher 19. DD Form 1155 Order for Supplies or Services 20. DD Form 1348-6 DOD Single Line Item Requisition System Document 21. SF 364 Report of Discrepancy (ROD) 5 SECTION I. Introduction and Reference Material The Purpose of this Supply Training Handbook Introduction: This Supply Training Handbook will introduce and describe the most important codes applicable to Army units and Supply Support Activities. It will also depict some of the most basic forms associated with Army Supply . It is meant to assist Army Supply personnel, both military and civilians, at the Corps level and below.

7 Questions, comments, or recommendations to improve this Supply Training Handbook should be sent to the Commander, Army Quartermaster Center and School (LTD), 1831 A Avenue, Fort Lee, VA. 23801-1621. Coded data and the Military Standard Requisitioning and Issue Procedures (MILSTRIP): A great deal of Supply information is described in coded form. Many of these codes were introduced along with MILSTRIP decades ago and were designed to work in conjunction with an 80-column punch card. While punch cards are no longer used, the limit of a total of 80 different record positions (rp's) remains.

8 In other words, Supply files transmitted via electronic means can occupy no more than 80 spaces. Each of the 80 record positions can either be filled by a letter, a number, or left blank. This method of coding data is the basis of the Military Standard Requisitioning and Issue Procedures (MILSTRIP) and the Military Standard Transaction Reporting and Accounting Procedures (MILSTRAP). MILSTRIP is the method that Army units and Supply Support Activities use to requisition and receive feedback pertaining to supplies from the Supply chain. MILSTRIP is comprised of coded data such as the Document Identifier Code, document number, Unit of Issue, Routing Identifier Code etc.

9 Since many Supply related transactions are conducted electronically without any human intervention, users of MILSTRIP must pay close attention to the different meanings of the coded data to ensure that they obtain the supplies or information about the supplies that they seek. In many instances, if one character is incorrect on a Supply transaction file, the entire file is rejected by the Supply chain's computer software systems. A description of each of these record positions is shown later in this manual along with an explanation of the various Document Identifier Codes (DIC). The DIC always occupies the first 3 record positions of a MILSTRIP document and influences the type of data that will be contained in many of the other record positions.

10 Director, Logistics Training Dept. 6 Logistics Websites (As of 27 Jun 01) Note: Websites frequently change URL location or are deleted for various reasons. Acronym Finder PERSCOM Online Defense Link Jane's Information Group National Defense Industrial Assn. Society of Logistics Engineers Army Materiel Command (AMC) AMCOM -Redstone Arsenal Association of the US Army (AUSA) Army Center for Military History Army Training Support Ctr CECOM Defense Technical information Ctr DoD Addresses HQDA WEB Installation & Services Activity TRADOC Army Army Links Army Doctrine & Training Digital Library Army Logistician ODCSLOG Army Times Defense News Electronic Publications & Forms GSA Homepage Logistics Support Army Logistics Mgmt College Army Force Mgmt School (USAFMSA)