TABLE OF CONTENTS - Arkansas Department of …

1 TABLE OF CONTENTS I. PREFACE Organization Chart .. 1-1 Employment at Will .. 1-2 Equal Employment Opportunity .. 1-2 Purpose .. 1-2 Scope .. 1-3 Notice of Nondiscrimination .. 1-3 II. GENERAL INFORMATION EEO Policy Discrimination and Harassment .. 2-1 Racial Comments .. 2-2 Discrimination Complaint Procedure .. 2-2 Grievance Procedure .. 2-4 Conduct of Employees .. 2-9 Progressive Discipline .. 2-12 Safety .. 2-14 Injuries First Aid .. 2-14 Accidents Vehicle .. 2-15 CDL Requirements/Suspension of Driver s License .. 2-16 Political Activities .. 2-18 Oath of Office.

2 2-20 Restrictions on Employment .. 2-20 Anti-Fraud and Code of Ethics .. 2-21 Commission Hearings .. 2-26 Release of Information .. 2-27 Contributions .. 2-27 Solicitation and Distribution of Literature .. 2-27 Telephone Usage .. 2-28 Smoking .. 2-28 Electronic Information Systems .. 2-28 Computer Games and Unauthorized Software .. 2-31 Social Media .. 2-32 Drug-Free Workplace .. 2-35 III. EMPLOYMENT POLICIES Applicants .. 3-1 Criminal Background Checks .. 3-1 Citizenship/Form I-9 .. 3-3 Employment of Relatives .. 3-3 New Employee Orientation .. 3-5 Promotions and/or Transfers.

3 3-6 Transfer-Hardship .. 3-6 Reasonable Accommodations .. 3-7 Position Advertisement Procedure .. 3-9 Selection Procedure .. 3-10 Notification Procedure .. 3-11 Veteran s Preference .. 3-12 Preservation of Records .. 3-14 Personal Data Changes .. 3-16 Hours of Work .. 3-16 Work Schedules, Meal Periods and Breaks .. 3-19 Notice of Resignation / Abandonment of Employment .. 3-21 Workforce Reduction Policy .. 3-22 Temporary Employment .. 3-23 IV. COMPENSATION Compensation .. 4-1 Pay Plan .. 4-2 Performance Management .. 4-4 Compensatory Time .. 4-9 Payroll Deductions.

4 4-11 Call-Out Pay .. 4-11 V. LEAVE Annual Leave .. 5-1 Sick Leave .. 5-3 Leave Without Pay .. 5-6 Administrative Leave with Pay .. 5-7 Family and Medical Leave .. 5-8 Maternity Leave and Breastfeeding Rights .. 5-24 Catastrophic Leave .. 5-26 Jury and Witness Duty .. 5-31 Military Leave .. 5-32 Emergency Paid Leave and Disaster Service Volunteer Leave .. 5-35 Inclement Weather .. 5-36 Children s Educational Activities .. 5-39 Living Donor .. 5-40 Leave at the Convenience of the Department .. 5-42 Exempt Employees Time Off for Additional Hours Worked .. 5-43 VI. BENEFITS Legal Holidays.

5 6-1 Group Health Insurance .. 6-2 Retirement .. 6-2 Social Security .. 6-3 Accidental Death and Disability .. 6-3 Cafeteria Plan .. 6-4 Credit Union .. 6-4 Training and Development .. 6-5 Advisory Committees .. 6-5 Service Awards .. 6-6 Carpooling .. 6-6 Notary Public .. 6-6 Employee Magazine .. 6-6 Employee Newsletter .. 6-7 Workers Compensation .. 6-7 Transitional Duty Assignments and Temporary Medical Restrictions .. 6-14 VII. APPENDIX Forms Required for Employment .. 7-1 Personnel Forms .. 7-2 VIII. INDEX .. 8-1 SECTION I PREFACE Page Organization Chart.

6 1-1 Employment at Will .. 1-2 Equal Employment Opportunity .. 1-2 Purpose .. 1-2 Scope .. 1-3 Notice of Nondiscrimination .. 1-3 1-1 ORGANIZATION CHART 1-2 EMPLOYMENT AT WILL Revised 1/2004 At all times during the employment relationship, employees are employed at will and the employment relationship may be terminated at any time by the Department or the employee with or without cause. By accepting employment, employees agree to conform to the rules and regulations of the Department , including any changes, deletions, or additions to these rules and regulations during the course of their employment.

7 Nothing contained herein creates a contract between the Department and its employees; the Personnel Manual simply serves as a set of guidelines for employees to follow. EQUAL EMPLOYMENT OPPORTUNITY Revised 7/1997 It is the Department s policy to afford equal opportunity to all individuals regardless of race, religion, color, sex, national origin, age, disability, or political affiliation. The policy applies to all employees and applicants for employment and includes recruiting, hiring, placement, transfer, promotion, demotion, rates of pay or compensation, treatment while employed, training and termination.

8 PURPOSE Revised 1/2004 The Personnel Manual provides information for employees and supervisors on policies and procedures, organizational data, and other pertinent information. It should be used as a policy guide and offers examples of how to properly prepare and submit essential documents of personnel actions. Application of these policies and procedures is important for maintaining uniformity in the administration of personnel matters. In addition to this manual, supervisors should keep a current file of the following publications for reference: Affirmative Action Plan ArDOT Accounting Manual ArDOT Safety Manual Drug and Alcohol Testing Policy Employee Retirement System Booklet 1-3 Payroll and Human Resources (PAHR) User Manual Supervisors Equal Employment Opportunity Handbook SCOPE Revised 7/1997 To explain all personnel policies and procedures in detail within this manual would be impractical.

9 Many of the policies and procedures in effect are the general application of good business practices that should be exercised without specific instructions and, therefore, are not included. The manual is generally brief and explains in detail only the frequently misinterpreted personnel concerns. It is believed that unusual problems should be processed individually, and each case handled on its own merit. Division Heads, District Engineers, and supervisors responsible for personnel actions should be familiar with the manual and with the policies and procedures it contains.

10 NOTICE OF NONDISCRIMINATION Revised 5/2016 The Arkansas Department of Transportation ( Department ) complies with all civil rights provisions of federal statutes and related authorities that prohibit discrimination in programs and activities receiving federal financial assistance. Therefore, the Department does not discriminate on the basis of race, sex, color, age, national origin, religion, (not applicable as a protected group under the Federal Motor Carrier Safety Administration Title VI Program), disability, Limited English Proficiency (LEP), or low-income status in the admission, access to and treatment in the Department s programs and activities, as well as the Department s hiring or employment practices.