TALLY BANKING - Tally Solutions

1 TA L LY BANKING Updated On: 19/08/2013 Published By: TALLY Solutions Pvt. Ltd. Contents 1. Cheque Printing in 9 Enabling Cheque Printing Configuring Cheques by using Pre-configured measurements 2. Auto Bank Reconciliation in 9 Reconciliation of Amounts not reflected in Company Books 3. e- BANKING Solution How does the solution work? Benefits TALLY Solutions Pvt. Ltd. Document Title Page 1 Why TALLY BANKING ? All businesses need to connect with their Banks. With even small businesses doing thousands of transactions per month, BANKING usually happens on a day-to-day basis. BANKING features in TALLY have been introduced to simplify our customer s BANKING operations. 9 brings everyday bank-related right to your fingertips. This solution will not only significantly reduce time and effort of the user, but will also help to carry out the entire BANKING processes in a much more efficient manner, leaving no room for human errors!

2 Cheque Printing in 9 Organisations choose banks to maintain the current/overdraft/savings accounts based on their business needs and the facilities offered by each bank. Each bank maintains a unique design of cheque for India (as prescribed by the NPCI - National Payment Corporation of India) and for other countries. These formats have to be taken into consideration in the process of cheque printing configuration wherein the dimensions in "mm" are provided. Based on the same, the cheque can be printed. For the benefit of business entities and users, 9 has provided the convenience of pre-configuring the dimensions for ease in configuring and printing of cheques. The Cheques can be printed at the time of making payments to vendors during Voucher Entry , directly from the Payment Vouchers or from cheque printing reports.

3 Enabling Cheque Printing To configure and print the cheques, Go to Gateway of TALLY > F11: Accounting Features. Set Enable Cheque Printing to Yes. Note: When a new company is created in 9, the option Enable Cheque Printing is set to Yes, by default. TALLY Solutions Pvt. Ltd. Document Title Page 2 Using this feature, cheque printing is configured under BANKING configuration which appears in the ledgers grouped under Bank Accounts and Bank OD Accounts. The same has been mentioned as note below the Enable Cheque Printing feature. The cheque printing configurations can be set in Bank Ledger Creation or Alteration screen. Configuring Cheques by using Pre-configured measurements In the BANKING Configuration screen provide details as given below: 1. In Select your Bank field, the list of banks get displayed only when there is active subscription and internet connectivity.

4 Choose ICICI Bank from List of Banks. Note: If the subscription has expired on April 30, 2012, the list of banks supported till then will be displayed. The banks added to the list after this date will not TALLY Solutions Pvt. Ltd. Document Title Page 3 appear for selection. For viewing the complete list of banks supported for cheque printing configuration, there should be active subscription and internet connectivity. 2. Set Activate Auto Reconciliation to Yes/No as per requirement. On enabling this option, the facility to reconcile the books of accounts by importing the bank statements will be made available. Also the entries which are present in Bank statement and not in books of accounts ( , bank charges deducted from the account) can be added using the auto-fill feature.

5 3. Set the option - Set/Alter Cheque Printing Configuration to Yes. Based on the bank chosen in Select Your Bank field, the cheque formats (1 or more depending on the bank selected) will be displayed. Selection of Formats From the formats displayed for the selected bank, users can choose the formats by comparing with the physical cheque leaves and preview the output. After selecting the format, press Enter to accept it. The parameters defined for it gets pre-filled in the Cheque Printing Configuration screen. TALLY Solutions Pvt. Ltd. Document Title Page 4 Note: Here the cheque printing configurations can be either pre-filled with the available formats or set manually. The filled dimensions of Cheque Printing Configuration appears as shown: To Print/Preview the settings click Print button or press Alt+P.

6 Accept the screen. On accepting the Cheque Printing Configuration screen, the Cheque Printing screen appears allowing user to print the sample cheque. Depending on the printer being used for printing the cheques the orientation can be selected. Printer Selection Press S: Select Printer button to select the printer and the paper size. Select the paper size as A4. Orientation In the Sample Cheque Printing screen, press N: Orientation button (Alt+N) to select the orientation. The orientations - Vertical and Horizontal gets listed. TALLY Solutions Pvt. Ltd. Document Title Page 5 On selecting Vertical - centre/left/right the cheque gets printed in vertically (oriented as portrait). Using these options, the cheque can be printed by setting the orientation to: Vertical Left: On inserting the paper in the printer tray, the cheque gets printed vertically on the left hand side of the paper.

7 Vertical Centre: On inserting the paper in the printer tray, the cheque gets printed vertically at the centre of the paper. Vertical Right: On inserting the paper in the printer tray, the cheque gets printed vertically on the right hand side of the paper. Additionally for printing the cheque face up or face down with vertical orientation, the field - Print From (for Vertical Only) gets displayed. Depending on the printer, the front or rear can be selected. Front: In printers which print face up select Front. Rear: For printers which print face down place the paper in reverse order and select Rear. On selecting Horizontal the cheque gets printed horizontally (oriented as landscape). After selecting the orientation, accept the sample cheque printing screen to preview the cheque (for preview mode, select I: With Preview button (Alt+I).)

8 TALLY Solutions Pvt. Ltd. Document Title Page 6 Accept the Sample Cheque Printing screen to generate the preview of the cheque. Overall Adjustment Using the configuration provided for overall adjustment: The cheque dimensions pre-configured on selecting the cheque format can be adjusted such that the overall dimensions get shifted by the required 'mm' from top and left edge of cheque. While printing the cheque, date field can be left blank if it is not required to be printed. From the Sample Cheque Printing screen, click on F12: Configure button and change/retain the dimensions in 'mm' as per requirement. Adjust Distance From Top Edge (in mm): To adjust the distance from top edge such that the overall measurements defined in Cheque Dimensions screen get shifted as per the 'mm' entered here.

9 Adjust Distance From Left Edge (in mm): To adjust the distance from left edge such that the overall measurements defined in Cheque Dimensions screen get shifted as per the 'mm' entered here. Print Date: By default the date gets printed on the cheque. If the date is not to be printed on the cheque set this field to No. Accept the configuration and print the cheque. The adjustments done for overall adjustment using F12: Configuration of cheque printing screen does not affect the settings of Cheque Dimensions pre-configured for the selected cheque format. TALLY Solutions Pvt. Ltd. Document Title Page 7 After viewing the sample cheque press Esc key to view the cheque dimension screen. Accept the configurations to return to the ledger creation screen. In the bank ledger master, select the State and enter the address details, PIN Code, Account number, branch name and BSR Code under Mailing Details screen.

10 Auto Bank Reconciliation in 9 Did you know that with 9, reconciling your company s bank book with the bank statement can be done automatically and accurately? Bank reconciliation is an important process that helps a business to cross-verify its own books of accounts with the bank statement. Comparing the two statements with long list of transactions is stressful and error-prone using the manual and conventional method. However, 9 will minimize the time spent and risk of making errors during bank reconciliation using the newly introduced auto bank reconciliation option. Auto bank reconciliation in 9 provides a simple and no-frills method of reconciling your company bank books with the bank statement. Using this option, you just need to import the e-statement you received from the bank to 9 (in Excel or CSV format) and hit the reconcile button. Reconciliation will happen automatically.