TeamViewer 7 Manual – Meeting

1 TeamViewer GmbH Kuhnbergstra e 16 D-73037 G ppingen TeamViewer 7 Manual Meeting TeamViewer 7 Manual Meeting Page 2 of 60 Table of contents 1 About TeamViewer .. About the software .. About the Manual .. 52 Basics .. How TeamViewer works .. Description of the main TeamViewer window .. The remote control tab .. The Meeting tab .. The menu bar of the main TeamViewer window .. The status bar of the main TeamViewer window .. 83 Meeting .. Meeting functions - overview .. Hosting a Meeting .. Hosting an instant Meeting .. Hosting a Meeting via the QuickConnect button .. Joining a Meeting .. Joining a Meeting via a link/web browser .. Joining a Meeting with the TeamViewer QuickJoin module.

2 Joining a Meeting with the TeamViewer full version .. Schedule meetings .. Schedule meetings in TeamViewer .. Managing scheduled meetings .. Recurring meetings .. The role distribution in a Meeting .. The organizers .. The presenter .. The participants .. The rights of Meeting participants .. 19 TeamViewer 7 Manual Meeting Page 3 of 60 Meeting Room .. Overview of the TeamViewer Panel .. Menu bar options .. The Participants widget Seeing and managing participants .. The Screen sharing widget Managing displayed contents .. The My video widget Transfer video via webcam .. The Voice over IP widget Transfer voice .. The Conference call widget Establishing a conference call .. The Chat widget Transmitting text messages.

3 The File box widget Providing files .. The Whiteboard widget Drawing on the screen .. Record Meeting .. Recording a Meeting .. Playing a recorded Meeting .. Convert a recorded Meeting to AVI video format .. 284 Computers & Contacts Managing Contacts .. The TeamViewer account .. Creating a TeamViewer account .. Managing your TeamViewer account .. Logging in and out of your TeamViewer account in Computers & Contacts .. Computers & Contacts options .. Online status of computers/contacts .. Adding groups .. Adding computers/contacts .. Creating a quick connection from Computers & Contacts Prompt for confirmation .. The computer or contact context menu .. Chatting via Computers & Contacts.

4 375 TeamViewer modules .. The TeamViewer full version .. The TeamViewer QuickJoin module .. TeamViewer Portable .. TeamViewer on mobile devices (Android, iOS) .. Customizable modules .. Creating a custom QuickJoin module .. Individual QuickJoin Preferences .. 43 TeamViewer 7 Manual Meeting Page 4 of 60 6 Installation & configuration .. Installing the TeamViewer full version .. Activating the TeamViewer license .. 457 Options .. Category General .. Category Security .. Category remote control .. Category Meeting .. Category Computers & Contacts .. Category Audio conferencing .. Category Video .. Category Custom invitation .. Category Advanced .. 55 About TeamViewer TeamViewer 7 Manual Meeting Page 5 of 60 1 About TeamViewer About the software TeamViewer is an intuitive, fast and secure application for meetings and remote control .

5 As an all-in-one solution, TeamViewer can be used to: Show your desktop for meetings, presentations or collaboration. Use the TeamViewer Meeting function, for training sessions. Use the Meeting apps for Android and iOS to participate in a Meeting while being on the road. Provide ad-hoc remote support to colleagues, friends or customers. Establish a connection between computers with different operating systems. TeamViewer runs under Windows, Mac OS or Linux. About the Manual This Manual describes the use of TeamViewer for meetings. If you are looking for help about the TeamViewer remote control functions, please read the TeamViewer 7 remote control Manual available separately on our website. Unless stated otherwise, the described functionality always refers to the TeamViewer full version for Microsoft Windows.

6 Instructions are given on the assumption that the TeamViewer full version is already installed on your computer. If you need help installing the program, read section 6, page 44 The Mac OS and Linux version are mostly identical to the Windows version, although some of the functions are not yet available. Feel free to use our free trial versions to get an idea of the various functions and contact our support team if you need further assistance. first. Mac OS, iPhone and iPad are trademarks of Apple Inc. Linux is a registered trademark of Linus Torvalds in the US and other countries. Android is a trademark of Google Inc. Windows, Microsoft and Outlook are registered trademarks of Microsoft Corporation in the US and other countries. For simplification purposes, this Manual refers to the operating systems Microsoft Windows 2000, Microsoft Windows XP, Microsoft Windows Vista and Microsoft Windows 7 simply as Windows.

7 All supported Windows Operation Systems can be found on our website Basics TeamViewer 7 Manual Meeting Page 6 of 60 2 Basics How TeamViewer works With TeamViewer , you can easily and quickly start meetings or join them. With the use of a Meeting ID (which is automatically generated by TeamViewer and forwarded by the initiator), participants can connect to a Meeting . The minimum requirement for connecting is the TeamViewer full version or a corresponding module and the Meeting ID. All TeamViewer connections are highly encrypted and are thus protected from being accessed by third parties. For detailed technical information regarding connections, security and data privacy in TeamViewer , see the security statement on our website at: Description of the main TeamViewer window The main TeamViewer window is divided into the remote control and Meeting tabs.

8 The TeamViewer main window. The remote control tab More Information about the use of TeamViewer for remote control , support or home office can be found in the TeamViewer 7 remote control Manual . Basics TeamViewer 7 Manual Meeting Page 7 of 60 The Meeting tab The Meeting tab is divided into the following two areas: Host Meeting The Host Meetings area. In this area, you have the option to start a Meeting by clicking on the Start instant Meeting button (see section , page 10 With the links Schedule a Meeting and My meetings, you can create meetings for later use (). see section , page 15) and manage planned meetings ( section , page 16 Join Meeting ). The Join Meeting area. In the text fields Meeting ID and Your name, you can enter a Meeting ID and your name.

9 The Meeting ID is a unique number that is being created individually for every Meeting and serves for joining meetings. During a Meeting , your name is visible to all participants (see section , page 22To join a Meeting , enter the aforementioned data in the text fields and click the Join Meeting button. If the initiator of the Meeting specified a password, it must be entered in the dialog that will open. Otherwise, you are connected directly to the Meeting . For more information, see ). section , page The menu bar of the main TeamViewer window . The menu bar of the main TeamViewer window. The menu bar is located along the upper edge of the main TeamViewer window and contains the menu items Connection, Extras and Help. Basics TeamViewer 7 Manual Meeting Page 8 of 60 Connection The Connection menu features the options Invite and Setup unattended.

10 These two options are not relevant to hosting or joining a Meeting . You can find further information in the TeamViewer 7 remote control Manual . To quit TeamViewer , click Exit TeamViewer . Extras The Extras menu contains the following options: To access the settings (see section 7, page 46 To play or convert videos of recorded TeamViewer sessions () click Options. see section , page 27 To recommend TeamViewer to others, click Tell-A-Friend. ), click Play or convert recorded . To access the log files created by TeamViewer (especially if the TeamViewer support should require them for analysis), click Open log . To activate your license key on this computer, click Activate license (see section , page 45 Help ). The Help menu contains the following options: If you need help with TeamViewer , you can access our support website by clicking TeamViewer web help.