The OSHA FORM 300 LOG OF INJURIES AND ILLNESSES: …

1 UFCW OSH Office, 1775 K Street NW, Washington DC, 20006, (202) 223-3111, This material was produced under grant SH-22246-11-60-F-11 from the Occupational Safety and Health Administration, Department of Labor. It does not necessarily reflect the views or policies of the Department of Labor, nor does mention of trade names, commercial products, or organizations imply endorsement by the Government. The OSHA FORM 300 LOG OF INJURIES AND ILLNESSES: WHAT IS IT AND HOW DO WE USE IT? The OSHA law requires most employers with 10 or more full-time employees to keep a yearly log of all work - related INJURIES and illnesses.

2 * This is the OSHA Log of INJURIES and Illnesses, or the OSHA Form 300. What is the OSHA Form 300? The OSHA Form 300 is a form for employers to record all reportable INJURIES and illnesses that occur in the workplace, where and when they occur, the nature of the case, the name and job title of the employee injured or made sick, and the number of days away from work or on restricted or light duty, if any. What Kinds Of INJURIES Or Illnesses Should Be Reported On The Form? Employers must record all new cases of work - related fatalities , INJURIES , and illnesses if they involve: death, days away from work , restricted work or transfer to another job, medical treatment beyond first aid, loss of consciousness, or a significant injury or illness diagnosed by a physician or other licensed health care professional.

3 Each recordable injury or illness case must be recorded on the OSHA 300 Log and the Form 301 Incident Report within seven calendar days after the employer receives notice that the injury or illness occurred. What Other Forms Are Used To Record work - related INJURIES and Illnesses? Other forms used are the OSHA 301 and 300-A - these are in addition to the OSHA Form 300 which is the actual log. This material was produced under grant SH-22246-11-60-F-11 from the Occupational Safety and Health Administration, Department of Labor. It does not necessarily reflect the views or policies of the Department of Labor, nor does mention of trade names, commercial products, or organizations imply endorsement by the Government.

4 2 Form 301 is called the Injury and Illness Incident Report, which is used to record information on how each injury or illness case occurred. Form 300-A is the Summary of work - related INJURIES and Illnesses, which is to be posted in the workplace annually. At the end of each calendar year, Form 300-A must be completed and certified by a company executive as correct and complete and posted in the workplace where notices to workers are usually posted. It must be posted for three months, from February 1 until April 30. The OSHA form 301 and 300-A must be made available to workers if they ask to see them.

5 How are INJURIES and Illnesses Recorded? (Refer to the attached blank OSHA 300 Log). The OSHA 300 Log requires employers to check one of 6 boxes to categorize the injury/illness: (1) injury (2) skin disorder (3) respiratory condition (4) poisoning (5) hearing loss (6) all other illnesses. There are spaces to record days of job transfer or work restriction, as well as days away from work . Calendar days (rather than scheduled work days) are used for recording days away from work . If an injury or illness causes a worker to miss work , the employer must record weekend days, holidays and other days that the worker might not have been scheduled to work .

6 Employers may limit days away from work to 180 days. How are Privacy Issues Handled? There are certain cases in which an injury or illness is handled as a privacy case and thus are handled confidentially. Employers are prohibited from entering an employee s name on the OSHA 300 Log in the following cases (considered privacy cases ): the injury or illness occurred to an intimate body part or the reproductive system; sexual assaults; mental illnesses; This material was produced under grant SH-22246-11-60-F-11 from the Occupational Safety and Health Administration, Department of Labor.

7 It does not necessarily reflect the views or policies of the Department of Labor, nor does mention of trade names, commercial products, or organizations imply endorsement by the Government. 3 HIV infection, hepatitis, or tuberculosis; and needlestick INJURIES and cuts from sharps where the objects are contaminated with another person s blood. In these privacy concern cases, a separate confidential list of employee names must be kept. Employers also have the right to use discretion in describing the sensitive nature of the injury where the worker s identity would be known.

8 Which Employees Are Covered By The Recording Requirements? Answer: All employees on the payroll are covered. The employer is required to record on the OSHA 300 Log the recordable INJURIES and illnesses for all employees on its payroll, including hourly, salaried, executive, part-time, seasonal, or migrant workers. The employer must also record INJURIES and illnesses that occur to workers who are not on the employer s payroll if the employer supervises these workers on a day-to-day basis (including employees of temporary help services, employee leasing services, personnel supply services and contractors).

9 How Long Must the Forms Be Kept? Answer: Five Years Employers must save the OSHA 300 Log, the Form 300-A (annual summary), privacy case lists, and the Form 301 Incident Report forms for five years. The stored OSHA 300 Logs must be updated by the employer to include any newly discovered recordable INJURIES or illnesses. Do Employers Also Have to Phone OSHA to Report INJURIES and Illnesses? Answer: Only in certain cases in the event of a work - related fatality or if three or more employees are hospitalized as the result of a work - related incident ( a chemical release in the plant.)

10 Within eight hours after a work - related death of an employee or the hospitalization of three or more employees from a work - related incident, the employer must report the fatality or multiple hospitalizations by phone or in person to the nearest Area Office of OSHA. Are Workers Allowed to See These Forms? Answer: Yes. Employers must provide copies of the OSHA 300 Logs and Form 301 Incident Report free of charge (if duplicate copies of the same form are requested, This material was produced under grant SH-22246-11-60-F-11 from the Occupational Safety and Health Administration, Department of Labor.)