The Recruiter’s Manual

1 United Nations March 2015 (Release )2015 The recruiter s Manual Instructional Manual for the recruiter on the Staff Selection System (inspira)careersUnited NationsManual for the recruiter on the Staff Selection System (inspira) Release 23 March 2015 10:24 amCopyright United Nations 2012. All rights United Nations 2012. All rights reserved. Unauthorized use, duplication, or distribution is strictly prohibited. No part of the contents of this material may be reproduced or transmitted in any form or by any means without the expressed written consent of the United Nations. Manual for the recruiter on the Staff Selection System (inspira) i of viRelease 23 March 2015 10:24 amCopyright United Nations 2012. All rights of ContentsChapter 1: Getting started .. 1 Introduction .. 1 .. Terminology used in inspira 1inspira Navigation .. 1 Login and Open inspira.

2 3 Change Initial Password and Set Up Forgotten Password Help .. 4 Set Up Forgotten Password Help .. 4 Change your Password .. 4 Personalization Settings.. 5 Close inspira .. 5 Where to get Help.. 5 Reference Documents .. 6 Chapter 2: Roles and Responsibilities of the recruiter .. 7 What is expected of the recruiter ? .. 7 Chapter 3: Staff Selection Process .. 9 Overview of the Job Opening Process.. 9 Overview of the Roster Management Process ..12 Overview of the Automated Pre-Screening and HR Assessment Process..13 Overview of the Status Matrix Process ..14 Chapter 4: Understanding Recruitment Planning .. 15 Recruitment Planning .. 15 Impact of Good Recruitment Planning .. 16 Monitoring Recruitment Timelines .. 16 Pre-Job Opening Posting Activities .. 16 Posting the Job Opening .. 17 Post Job Opening Activities.. 17 What makes a good Job Opening?

3 19 Attracting the Right Applicant .. 19 The Evaluation Criteria .. 20 Chapter 5: Advising on the Creation of a Job Opening .. 21 .. Overview 21 The Base Document..23 The Job Request .. 23 The Evaluation Criteria.. 24 Required Years of Work Experience .. 24 Field of Work .. 26 Education Requirements .. 26 Knowledge of Languages .. 28 Assessment Methodologies.. 28 Written Exercises .. 30 Case Studies.. 30 Presentation .. 30 Simulation Exercise ..s 30 Technical Test.. 31 Manual for the recruiter on the Staff Selection System (inspira)ii of vi Release 23 March 2015 10:24 amCopyright United Nations 2012. All rights Exercise ..s 31 Other Assessment Methodologies .. 31 Competencies .. 31 Screening Questions .. 31 The Job Opening .. 33 Understanding the Job Opening Number Nomenclature .. 33 Posting Title .. 35 Org. Settings and Reporting Line.

4 35 Responsibilities.. 35 Competencies .. 36 Education .. 36 Work Experience .. 37 Languages .. 38 Assessment Methods .. 39 Special Notice .. 39No Fee statement .. 41 United Nations Considerations Statement .. 41 Job Posting Destinations .. 42 Guidelines on Reviewing and Approving the Job Request for the Staffing Table Manager and Senior recruiter .. 42 Advising on the Creation of the Draft Job Opening .. 43 Review the Draft Job Posting .. 43 Review the Evaluation Criteria .. 44 Evaluation Criteria (Checklist) .. 46 Facilitate the Translation of the Job Openings ..48 Submit the Job Opening to the Central Review body .. 48 Set the Job Opening Deadline ..49 Publish the Job Opening .. 49 Modify the Job Opening .. 50 Modifying non-published Job Openings .. 50 Modifying published Job Openings .. 50 Cancel and Re-advertise the Job Opening.

5 50 Chapter 6: Review and Approve the Job Opening using inspira .. 53 Review and Approve the Job Request.. 53 Review the Job Request .. 53 Steps performed by Staffing Table Manager55 Assign a Primary Hiring Manager and Senior recruiter .. 55 Steps performed by Senior recruiter .. 56 Approve/Reject the Job Request.. 56 Review Job Opening .. 57 Assign Alternate recruiter .. 57 Review the Evaluation Criteria .. 58 Work Experience .. 58 Education .. 58 Degrees.. 59 Licenses and Certificates .. 59 Languages .. 59 Tests .. 60 Competencies .. 60 Skills .. 60 Screening Questions .. 60 Review the Job Posting .. 61 Approve/Pushback the Job Opening.. 62 Manual for the recruiter on the Staff Selection System (inspira) iii of vi Release 23 March 2015 10:24 amCopyright United Nations 2012. All rights reserved. Submit Job Opening for Central Review body Review.

6 63 Submit Job Posting Details for Translation .. 63 Publish a Job Opening .. 64 Cancel a Pending Job Opening .. 65 Chapter 7: Managing Applications .. 69 Overview.. 69 Managing Applications ..71 Including Outreach Applicants .. 71 Eligibility Rules: Reviewing Automated Pre-screening and Conducting HR Assessment ..72 Prescreening .. 73 Age .. 73 Criminal Record .. 73 Family Relationships .. 73 Former UN Staff Members .. 74 Staff Member Holding a Temporary Appointment .. 74 Eligibility Criteria for all Applicants .. 74 Academic Qualifications .. 74 Knowledge of Language .. 76 Level of Job-Specific Expertise .. 76 Eligibility Criteria for a Serving Staff Member Holding an Appointment other than a Temporary Appointment .. 77 Level .. 77 Promotion to P-5 Positions .. 78 Language Staff Member Applying to Non-Language Positions.. 79 Eligibility Criteria for FS Levels Applying for P Positions.

7 80 Eligibility Criteria for a Local GS Staff Member Applying to NPO Positions .. 80 Eligibility Criteria for a Non-Serving Staff Member or Serving Staff Member Holding a Temporary Appointment .. 80 Length of Work Experience .. 80 Eligibility Criteria for a Serving Staff Member Holding a Temporary Appointment or Serving as an NPO .. 82 Eligibility Criteria for Staff Members in the Field Service Category Applying for Professional Positions .. 82 Eligibility Criteria of non-Staff Members and Serving Staff Members Holding a Temporary Appointment.. 82 United Nations Volunteer .. 82 Eligibility for Current or Former Consultants, Individual Contractors and Interns .. 83 Chapter 8: Evaluating Applicants using inspira .. 85 Performing HR Assessment on pre-screened Applicants .. 85 Review Automated Pre-screening Results and Conduct HR Assessment .. 85 Conduct HR Assessment.

8 87 Change a Disposition .. 87 Notifiying the Hiring Manager of the Completion of HR Assessment .. 88 Administrative Roster Search - OGM/STM .. 89 Chapter 9: Advising Hiring Managers in Substantive Assessments .. 91 Advising on the Assessment of Applicants .. 91 Advising on Evaluating Applications .. 91 Work Experience .. 92 Education .. 93 Languages .. 93 Advising on Composition of the Assessment Panel .. 94 Advising on Conducting Assessments.. 96 Advising on Conducting Competency-based Interviews .. 96 Advising on Communicating with Applicants about the Interview ..97 Manual for the recruiter on the Staff Selection System (inspira)iv of viRelease 23 March 2015 10:24 amCopyright United Nations 2012. All rights 10: The Recommended List .. 99 Verification of Recommended Candidates Checklist .. 99 Performing a Compliance Check and Review of the Transmittal Memo.

9 100 .. Status Matrix 101 Understanding the Cancelling of a Published Job Opening after Evaluation of Candidates .. 103 Chapter 11: Review Transmittal Memo and Update the Status Matrix, Obtain Designations and Cancel Job Opening using inspira .. 105 Review Transmittal Memo .. 105 Review, Verify and/or Modify Status Matrix Elements.. 105 The Downsizing Indicator .. 107 Record Designation .. 109 Cancel a Open Job Opening .. 110 Chapter 12: The Role of the Central Review bodies .. 112 Role of the Central Review Bodies .. 112 Function of Central Review Bodies .. 113 Secretary of the Central Review Body .. 113 .. 114 Chapter 13: Selection Decision .. 116 Chapter 14: inspira Communication and Notification .. 120 Automatic Notifications.. 120 Manual Notifications .. 123 Other Communications .. 126 Chapter 15: Communication with the Applicant using inspira.

10 128 Chapter 16: Notification and Implementation of the Selection Decision .. 130 Chapter 17: Roster Management .. 132 General .. 132 Inclusion in the Roster ..133 Validity of Rosters .. 133 Communication with Roster Applicants (Roster-based Recruitment) .. 134 .. Adminstrative Roster Search 135 Consideration of Roster Applicants .. 135 Selection of Roster Candidates .. 136 Selecting an Alternate Rostered Candidate .. 137 Chapter 18: Placement Outside the Normal Process .. 140 Assistant Secretary-General for OHRM.. 140 Under-Secretary-General for Field Support.. 140 Head of Department/Office .. 140 Under-Secretary-General for General Assembly Affairs and Conference Services .. 141 Chapter 19: Generate Reports using inspira .. 142 Detailed Applicant Information .. 142 Manual for the recruiter on the Staff Selection System (inspira) v of vi Release 23 March 2015 10:24 amCopyright United Nations 2012.