U.S. ARMY CORPS OF ENGINEERS (USACE) ACQUISITION …

1 ARMY CORPS OF ENGINEERS (USACE) ACQUISITION INSTRUCTION Effective 3 June 2019 Update 1 dated 10 April 2020 TABLE OF CONTENTS UAI PART 5101 FEDERAL ACQUISITION REGULATION SYSTEM SUBPART PURPOSE, AUTHORITY, ISSUANCE UAI Purpose. UAI Authority. UAI Applicability. UAI Issuance. UAI Copies. UAI Peer Reviews. UAI Compliance Reviews. SUBPART ADMINISTRATION UAI Maintenance of the UAI. UAI Routing documents and mailing addresses. UAI USACE ACQUISITION review and approval process. SUBPART AGENCY ACQUISITION REGULATIONS UAI Publication and codification. UAI Agency control and compliance procedures. SUBPART DEVIATIONS FROM THE FAR UAI Policy. SUBPART CAREER DEVELOPMENT, CONTRACTING AUTHORITY AND RESPONSIBILITIES UAI Contracting Officers. UAI Responsibilities. UAI Legal coordination. UAI Ordering officer appointments. UAI Ratification of unauthorized commitments. UAI Quantum meruit. UAI Selection, appointment, and termination of appointment for contracting officers.

2 UAI General. UAI Appointment. UAI Warrant Transfer. UAI Contracting Officer s Representative (COR). UAI Procurement management assistance. UAI Management controls. UAI HCA. SUBPART NON-APPROPRIATED FUNDS UAI Contracting Authority UAI PART 5102 DEFINITIONS OF WORDS AND TERMS SUBPART DEFINITIONS UAI Definitions. UAI PART 5103 IMPROPER BUSINESS PRACTICES AND PERSONAL CONFLICTS OF INTEREST SUBPART SAFEGUARDS UAI Independent pricing. UAI Evaluating the certification. UAI Procurement Integrity. UAI Disqualification. UAI Violations or possible violations. SUBPART CONTRACTOR GRATUITIES TO GOVERNMENT PERSONNEL UAI Reporting Suspected Violations of the Gratuities Clause. SUBPART VOIDING AND RESCINDING CONTRACTS UAI Policy. UAI PART 5104 ADMINISTRATIVE MATTERS SUBPART SAFEGUARDING CLASSIFIED INFORMATION WITHIN INDUSTRY UAI Responsibilities of contracting officers. SUBPART CONTRACT REPORTING UAI Responsibilities.

3 SUBPART GOVERNMENT CONTRACT FILES UAI Contract files. UAI Contract files and contract action reviews. UAI Closeout of contract files. UAI PART 5105 PUBLICIZING CONTRACT ACTIONS SUBPART RELEASE OF INFORMATION UAI Requests from Members of Congress. UAI Release of long-range ACQUISITION estimates. UAI Release procedures. SUBPART PAID ADVERTISEMENTS UAI Authority. UAI PART 5106 COMPETITION REQUIREMENTS SUBPART OTHER THAN FULL AND OPEN COMPETITION UAI Circumstances permitting other than full and open competition. UAI Only one responsible source and no other supplies or services will satisfy agency requirements. UAI Unusual and compelling urgency. UAI International agreement. UAI Justifications. UAI Content. UAI Format and submission of the justification review and justification and approval documents. UAI Approval of the Justification. UAI Approval of the Justification Matrix. SUBPART ADVOCATES FOR COMPETITION UAI Requirement.

4 UAI PART 5107 ACQUISITION PLANNING SUBPART ACQUISITION PLANS UAI Policy. UAI Policy for USACE Acceptance of Work. UAI Agency-head responsibilities. UAI ACQUISITION Plan approvals. UAI General procedures. UAI Contents of written ACQUISITION plans. UAI Consolidation of contract requirements. UAI Consolidation. SUBPART EQUIPMENT LEASE OR purchase UAI Statutory requirements. SUBPART INHERENTLY GOVERNMENTAL FUNCTIONS UAI Policy. SUBPART INDEPENDENT GOVERNMENT ESTIMATES UAI Definitions. UAI Policy. SUBPART INTEGRATING ANTITERRORISM AND OPERATIONS SECURITY UAI Policy. UAI PART 5108 REQUIRED SOURCES OF SUPPLIES AND SERVICES SUBPART FEDERAL SUPPLY SCHEDULES UAI Use of Federal Supply Schedules. UAI Limited Sources. SUBPART LEASING OF MOTOR VEHICLES UAI Presolicitation requirements. SUBPART ENTERPRISE SOFTWARE AGREEMENTS UAI ACQUISITION Procedures. UAI PART 5109 CONTRACTOR QUALIFICATIONS SUBPART QUALIFICATIONS REQUIREMENTS UAI Policy.

5 UAI Acquisitions subject to qualification requirements. UAI General. SUBPART DEBARMENT, SUSPENSION, AND INELIGIBILITY UAI System for Award Management Exclusions. UAI Debarment. UAI Procedures. SUBPART ORGANIZATIONAL AND CONSULTANT CONFLICTS OF INTEREST UAI Organizational and Consultant Conflicts of Interest. UAI Procedures. UAI PART 5110 MARKET RESEARCH UAI Procedures. UAI PART 5111 DESCRIBING AGENCY NEEDS SUBPART USING AND MAINTAINING REQUIREMENTS DOCUMENTS UAI Item Identification and valuation requirements. UAI Policy for item unique identification. SUBPART PRIORITIES AND ALLOCATIONS UAI Scope of subpart. UAI General. UAI PART 5112 ACQUISITION OF COMMERCIAL ITEMS SUBPART ACQUISITION OF COMMERCIAL ITEMS - GENERAL UAI - Applicability SUBPART SOLICITATION PROVISIONS AND CLAUSES FOR THE ACQUISITION OF COMMERCIAL ITEMS UAI Tailoring of provisions and clauses for the ACQUISITION of commercial items.

6 SUBPART LIMITATION ON CONVERSION OF PROCUREMENT FROM COMMERCIAL ACQUISITION PROCEDURES UAI - Procedures UAI PART 5113 SIMPLIFIED ACQUISITION PROCEDURES SUBPART ACTIONS AT OR BELOW THE MICRO- purchase THRESHOLD UAI General. UAI Use of the Government-wide commercial purchase card. SUBPART SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL ITEMS UAI Special documentation requirements. UAI PART 5114 SEALED BIDDING SUBPART SOLICITATION OF BIDS UAI Preparation of Invitation for Bids UAI Uniform contract format. UAI Contract clauses. SUBPART OPENING OF BIDS AND AWARD OF CONTRACT UAI Mistakes in bids. UAI Other mistakes disclosed before award. UAI Mistakes after award. UAI PART 5115 CONTRACTING BY NEGOTIATION SUBPART SOLICITATION AND RECEIPT OF PROPOSALS AND INFORMATION UAI Contract Format. SUBPART SOURCE SELECTION UAI Scope of subpart. UAI Responsibilities. UAI Evaluation factors and significant subfactors.

7 UAI Only one offer. UAI Waiver. SUBPART CONTRACT PRICING UAI Obtaining certified cost or pricing data. UAI Requiring data other than certified cost or pricing data. UAI Proposal analysis. UAI Proposal analysis techniques. UAI Profit. UAI Alternate structured approaches. UAI Special cost or pricing areas. UAI Forward pricing rate agreements. UAI Should-cost review. SUBPART PREAWARD, AWARD, AND POSTAWARD NOTIFICATIONS, PROTESTS, AND MISTAKES UAI Award to successful offeror. UAI PART 5116 TYPES OF CONTRACTS SUBPART COST-REIMBURSEMENT CONTRACTS UAI Limitations. SUBPART INCENTIVE CONTRACTS UAI General. SUBPART INDEFINITE-DELIVERY CONTRACTS UAI Ombudsman. SUBPART TIME-AND-MATERIALS, LABOR-HOUR, AND LETTER CONTRACTS UAI Letter Contracts. UAI Application. UAI Limitations. PART 5117 SPECIAL CONTRACTING METHODS SUBPART MULTIYEAR CONTRACTING UAI Procedures. UAI Special procedures applicable to DoD, NASA, and the Coast Guard.

8 UAI Multiyear contracts for supplies. UAI Multiyear contracts for electricity from renewable energy sources. SUBPART OPTIONS UAI Contracts. SUBPART UNDEFINITIZED CONTRACT ACTIONS UAI Limitations. UAI Authorization. UAI Allowable profit. UAI Plans and reports. UAI Contracts Clauses. SUBPART ACQUISITION OF REPLENISHMENT PARTS UAI ACQUISITION of parts when data is not available. UAI Limitations on price increases. UAI PART 5118 EMERGENCY ACQUISITIONS SUBPART - EMERGENCY ACQUISITION FLEXIBILITIES UAI Contingency operation. UAI Defense or recovery from certain attacks. UAI PART 5119 SMALL BUSINESS PROGRAMS SUBPART - POLICIES UAI General policy. UAI Specific policies. UAI Encouraging small business participation in acquisitions. SUBPART SET-ASIDES FOR SMALL BUSINESS UAI Setting aside acquisitions. UAI Partial set-asides. UAI Rejecting SBA recommendations. SUBPART HISTORICALLY UNDERUTILIZED BUSINESS ZONE (HUBZone) PROGRAM UAI HUBZone set-aside procedures.

9 SUBPART SERVICE-DISABLED VETERAN-OWNED BUSINESS SMALL BUSINESS PROCUREMENT PROGRAM UAI Service-disabled veteran-owned small business set-aside procedures. UAI PART 5120 RESERVED UAI PART 5121 RESERVED UAI PART 5122 APPLICATION OF LABOR LAWS TO GOVERNMENT ACQUISITIONS SUBPART BASIC LABOR POLICIES UAI Labor relations. UAI General. UAI Reporting labor disputes. UAI Impact of labor disputes on defense programs. SUBPART CONTRACT WORK HOURS AND SAFETY STANDARDS ACT UAI Liquidated damages and overtime pay. SUBPART LABOR STANDARDS FOR CONTRACTS INVOLVING CONSTRUCTION UAI Policy UAI Semiannual enforcement reports. UAI 5122-407 Solicitation provision and contract clauses. SUBPART USE OF PROJECT LABOR AGREEMENTS ON FEDERAL CONSTRUCTION PROJECTS UAI Policy. SUBPART EQUAL EMPLOYMENT OPPORTUNITY UAI Procedures. SUBPART EQUAL OPPORTUNITY FOR VETERANS UAI Scope of subpart. UAI PART 5123 ENVIRONMENT, ENERGY AND WATER EFFICIENCY, RENEWABLE ENERGY TECHNOLOGIES, OCCUPATIONAL SAFETY, AND DRUG-FREE WORKPLACE SUBPART SUSTAINABILITY ACQUISITION POLICY UAI Sustainable ACQUISITION .

10 SUBPART ENERGY AND WATER EFFICIENCY AND RENEWABLE ENERGY UAI Procurement exemptions. SUBPART HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY DATA UAI Safety precautions for ammunition and explosives. UAI Procedures. UAI PART 5124 PROTECTION OF PRIVACY AND FREEDOM OF INFORMATION SUBPART PROTECTION OF INDIVIDUAL PRIVACY UAI Procedures. SUBPART FREEDOM OF INFORMATION ACT UAI Policy. UAI PART 5125 FOREIGN ACQUISITION SUBPART BUY AMERICAN - SUPPLIES UAI Exceptions. SUBPART BUY AMERICAN CONSTRUCTION MATERIALS UAI Exceptions. SUBPART CONTRACTS PERFORMED OUTSIDE THE UNITED STATES UAI Contracting reachback in support of forward districts operating in OCO within CENTCOM. SUBPART TRADE AGREEMENTS UAI World Trade Organization Government Procurement Agreement and Free Trade Agreements. SUBPART AMERICAN RECOVERY AND REINVESTMENT ACT BUY AMERICAN NON-COMMERCIAL ITEM purchase FINANCING UAI Exceptions.