Uniform and Dress Code Policy For All Health Board

1 HYWEL DDA UNIVERSITY Health Board Uniform and Dress code Policy For All Health Board Staff Policy Number: 139 Supersedes: Classification Employment Version No Date of EqIA: Approved by: Date of Approval: Date made Active: Review Date: V5 W&OD Group 15/03/2018 22/5/2018 15/03/2021 Brief Summary of Document: This Policy provides guidance on the Uniform and appearance requirements for substantive and temporary staff employed by the Health Board . The aim of the Policy is to ensure that public confidence as well as Health and safety of staff and patients is maintained at all times.

2 Scope: This Policy will cover all staff groups, those who are required to wear a Uniform as part of their employment and those that are exempt. To be read in conjunction with: The All Wales NHS Dress code (WAG) 354 Standard Infection Prevention and Precautions Policy 201 - Disciplinary Policy Name badge Policy 100 -Organisational Induction Policy 154 - Safe management of linen Owning Committee/ Group W&OD Committee Executive Director: Lisa Gostling Job Title Director of W&OD HYWEL DDA UNIVERSITY Health Board Database No: 139 Page 2 of 12 Version 4 Uniform and Dress code Policy For All Health Board Staff Reviews and updates Version no: Summary of Amendments: Date Approved.

3 1 New Policy 6/4/2010 2 Revised 11/2011 3 Revised 06/2012 4 Review date extended as no changes required February 2015 5 Temporary staff added: SN/HOD Uniform added Glossary of terms Term Definition Keywords Uniform , Dress code , HYWEL DDA UNIVERSITY Health Board Database No: 139 Page 3 of 12 Version 4 Uniform and Dress code Policy For All Health Board Staff CONTENTS 1. INTRODUCTION .. 4 2. SCOPE .. 4 3. AIM .. 4 4. OBJECTIVES .. 4 5. PRINCIPLES & EXPECTATIONS .. 4 PRINCIPLE 1 .. 4 EXPECTATION: .. 4 PRINCIPLE 2 .. 5 EXPECTATION.

4 5 PRINCIPLE 3 .. 5 EXPECTATION: .. 5 PRINCIPLE 4 .. 5 EXPECTATION: .. 5 PRINCIPLE 5 .. 6 EXPECTATION: .. 6 PRINCIPLE 6 .. 6 EXPECTATION: .. 6 6. ALL WALES 6 7. TEMPORARY STAFF .. 7 8. THEATRE SCRUBS .. 7 9. CATERING STAFF .. 7 10. FOOTWEAR .. 7 11. ADVERSE REACTIONS .. 8 12. GENERAL APPEARANCE OF ALL Health Board STAFF .. 8 13. PERSONAL IDENTIFICATION .. 8 14. RESPONSIBILITIES .. 8 CHIEF EXECUTIVE .. 8 DIRECTOR OF WORKFORCE & OD .. 8 LINE MANAGERS .. 9 15. NON COMPLIANCE WITH Policy .. 9 16. Health AND SAFETY REQUIREMENTS.

5 9 17. INFECTION PREVENTION AND CONTROL .. 9 18. Uniform ALLOWANCE .. 9 19. RETURN / RENEWAL OF UNIFORMS .. 10 20. EQUALITY & DIVERSITY .. 10 21. 10 22. APPENDIX 1 GUIDANCE FOR HEALTHCARE STAFF LAUNDERING UNIFORMS/WORKWEAR IN THE HOME .. 12 HYWEL DDA UNIVERSITY Health Board Database No: 139 Page 4 of 12 Version 4 Uniform and Dress code Policy For All Health Board Staff 1. INTRODUCTION Though not all Health Board wide staff may be required to wear a Uniform , the requirement to present a smart, professional image whilst in work applies to all employees.

6 The NHS Wales Dress code (WAG 2010) was developed to encompass the principles of inspiring confidence, preventing infection and for the safety of the workforce. It specifies the principles that all NHS staff must adhere to and highlights specific expectations for staff directly involved in the delivery of clinical services. However, the Dress code applies equally across clinical and non-clinical staff working for NHS Wales. 2. SCOPE This Policy will cover all staff groups, those who are required to wear a Uniform as part of their employment and those that are exempt.

7 3. AIM The aim of this Policy is to remind staff of the All Wales Dress code principles. 4. OBJECTIVES The aim of this Policy will be met by the following objectives: Setting out the principles taken from the All Wales Dress code Detailing the staff Uniform and footwear Detailing general appearance of staff. 5. PRINCIPLES & EXPECTATIONS Staff are reminded of the following principles which are taken directly from the All Wales Dress code : Principle 1 All staff will be expected to Dress in smart (that is, neat and tidy) clean attire in their workplace.

8 Expectation: All staff Staff must adhere to the NHS Wales Dress code principles on the wearing and laundering of uniforms/work attire Staff must wear their uniforms/work clothes in a manner that will inspire public confidence The special needs of pregnant staff must be assessed and advice obtained from their occupational Health departments The special needs of disabled staff must be assessed and advice obtained from their occupational Health departments Staff working in the clinical environment Clean Uniform /work attire must be worn for each

9 Shift/work day Clinical staff must have access to a change of Uniform should their Uniform be contaminated during their shift/work day Where staff launder their own uniforms, written instructions must be adhered to which reflect current best practice guidelines HYWEL DDA UNIVERSITY Health Board Database No: 139 Page 5 of 12 Version 4 Uniform and Dress code Policy For All Health Board Staff Staff should use additional protective clothing when anticipating contact with blood and/or bodily fluids in line with their local infection prevention and control policies Principle 2 All staff will present a professional image in the workplace.

10 Expectation: Staff working in the clinical environment Staff will wear their hair neatly; medium length/long hair must be tied up off the shoulder and secured Staff must not wear jewellery except for plain wedding ring/kara/ear studs No wrist watches are to be worn under any circumstances in the clinical environment Staff with pierced ears may wear one set of stud earrings only Staff with new piercing (where the piercing cannot be removed for a specific time period) must cover them with a Blue plaster Staff with established body piercing, other than earrings, (one set of studs)