User Manual Web Hosting PO Management System Phase II

1 Web Hosting - PO Management System Phase II user Manual user Manual Web Hosting PO Management System Phase II Created By Business Process and Solution TeamWeb Hosting - PO Management System Phase II user Manual Page 1 8/16/2011 4:00:14 PM Part I Login / Logout Use Internet Explorer (IE), open Below login screen will be shown in your browser: Type in your Login ID (your e-mail address) and personal password in the appropriate fields and then click button Login . If you have typed in the correct Login ID and password, you will see below screen in your browser: Here show the welcome message and your last login time. Here show the main function items that are available in Phase I. At any time, you can click this link to logout the System . This area contains the sub-menu for each main function selected. Web Hosting - PO Management System Phase II user Manual Page 2 8/16/2011 4:00:14 PM Part II How to Enter Working Queue After login, click the POCMS main function: By default, the Vendor s Working Queue will be displayed, as shown below.

2 At any time, you can click this link to select the POCMS (PO Change Management System ) If you are not in the Working Queue, you can always click this link to enter the queue. This is Vendor s Working Queue. Working Queue is a place in which all O/S POC records that are associated with this vendor are shown. There are two types of POC: Vendor Proposed POC - Pending Buyer Approval Buyer Proposed POC Pending Vendor Acceptance. Web Hosting - PO Management System Phase II user Manual Page 3 8/16/2011 4:00:14 PM Details of the POC record will be shown in below page. If you want to view the individual POC record in detail, just click this Edit button. Web Hosting - PO Management System Phase II user Manual Page 4 8/16/2011 4:00:14 PM Part III How to Create POC Suppose you want to create the below POC. DC PO# SKN Change Code Old New Reason for the Change 49 901484 803905 QTY 400 500 To fit a container 49 901484 803906 QTY 480 600 To fit a container 49 901485 803899 SW 9/11 9/17 9/25 10/1 Short Leadtime 49 901485 803900 SW 9/11 9/17 9/25 10/1 Short Leadtime Note that this POC involved two POs: 901484, 901485 Procedure: Enter Vendor s Working Queue : Click this button to create POC.

3 Step 1. Select the country. Step 2. Enter here the PO# (and SKN) that will appear in the POC record. In this particular example, enter PO# 901484, 901485 Step 3. Click this button to move to next page. Web Hosting - PO Management System Phase II user Manual Page 5 8/16/2011 4:00:14 PM Below is the main page for creation of new POC: OK. Let s start. Step 1 This area shows the information of each PO/SKN that you entered in previous page. If you want to create POC for a particular SKN, just double-click the entry of this SKN in this area, and System will copy and paste this SKN into bottom area (see below steps). Double-click this PO/SKN. Web Hosting - PO Management System Phase II user Manual Page 6 8/16/2011 4:00:14 PM Step 2 System will copy and paste the entry (PO/SKN) that you just double-click to below area. Step 3. Select POC Type: Below is the POC Type list and description: POC Type Description SW Ship Window Change CXL Cancellation QTY Order Quantity Change FOB FOB cost Change MFR Manufacturer Item # PACK Outer Carton Pack I_PACK Inner Carton Pack WGT Gross Weight CUBE Cubic Feet DESC Item Description MPBN Master Price Book Name POL Port of Loading COO Country of Origin EAN European Article Number UPC Universal Product Code HTS Harmonized Tariff Schedule Code PARTIAL Partial Shipment DISC Discount allowance Click this to select the POC Type.

4 Web Hosting - PO Management System Phase II user Manual Page 7 8/16/2011 4:00:14 PM Step 4. Select the Reason Code. Step 5 Step 6. Enter New Value (new QTY). Step 7. Enter Reason for the Change . Now we have finished the POC for one SKN, as shown below: To create the POC for the next SKN, just simply double-click the PO/SKN entry: Click this to select the Reason Code. No need to enter this info. as System will automatically retrieve. Web Hosting - PO Management System Phase II user Manual Page 8 8/16/2011 4:00:14 PM System will copy and paste the PO/SKN into below area as the 2nd entry. The input of the 2nd entry is just the same as the 1st, and hence we do not show the steps here. Double-click this entry (PO/SKN). Web Hosting - PO Management System Phase II user Manual Page 9 8/16/2011 4:00:14 PM Below is the result after we complete the 2nd entry. The 3rd and 4th entry in this example are the SW Change (Ship Window Change).

5 The only difference is that we select the new SW from a list box instead of data input. See below: Click this box. Select the correct New SW here. Web Hosting - PO Management System Phase II user Manual Page 10 8/16/2011 4:00:14 PM So after the 3rd and 4th entries were completed, the POC looks like: Next step Click the button Verify . System will check whether the input is OK. If everything OK, the below screen shown: Click this button. Finally, click this button to confirm and save the POC. POC record successfully saved. Click this button to return to Working Queue. Web Hosting - PO Management System Phase II user Manual Page 11 8/16/2011 4:00:14 PM After APLL reviewed, APLL will pass the POC to Buyer for Approval. After Approval Approved: This POC is the POC buyer just created. After the POC was created by buyer, it will be routed to APLL for review, so the POC status will be Pending Review Pending Buyer s Approval.

6 With Actual POC# and POC Completion Date Generated. Web Hosting - PO Management System Phase II user Manual Page 12 8/16/2011 4:00:14 PM Create POC in PO Level If you have one PO with many SKNs, and you want to create same POC ( the FOB of all SKNs should be changed to $12) for all SKN, then you can do all of these by just entering once. See below procedure: Double click this entry. This PO will be copied and pasted here. Web Hosting - PO Management System Phase II user Manual Page 13 8/16/2011 4:00:14 PM After input, click this button to verify. All SKNs for this PO will have an entry here with same change (new value). Web Hosting - PO Management System Phase II user Manual Page 14 8/16/2011 4:00:14 PM Part IV How to Create POC with Partial Shipment Below is an example for Partial Shipment: DC PO# SKN QTY SW Reason for the Change 49 901486 803915 400 9/11-9/17 Allocation issue 200 10/9 10/15 Allocation issue Below is the procedure in creating POC with Partial Shipment: Step 1.

7 Enter Working Queue. Step 2. Step 3. Click this button. Web Hosting - PO Management System Phase II user Manual Page 15 8/16/2011 4:00:14 PM Step 4. Step 5. Step 6. Double-Click this. Click this. Select PARTIAL as the Change Code. Enter QTY here for the 1st shipment. Web Hosting - PO Management System Phase II user Manual Page 16 8/16/2011 4:00:14 PM Step 7. Repeat Step 4-Step 6 for other Shipments Step 8. After complete, look like: Step 9. Step 10. Select Ship Window for the 1st shipment. Click this. Click this. Web Hosting - PO Management System Phase II user Manual Page 17 8/16/2011 4:00:14 PM Step 11. Step 12. Click this. POC with Partial Shipment created here. Web Hosting - PO Management System Phase II user Manual Page 18 8/16/2011 4:00:14 PM Part V How to Approve/Disapprove Buyer Proposed POC Enter Vendor s Working Queue : Friendly Reminder If you would like to further negotiate with buyer for PO change improvement, please do NOT tick disapprove at this moment but start negotiation with buyer (please refer to Part VI (How to negotiate with buyer).)

8 Obviously, this POC was proposed by Buyer on 7/13/2011, and right now this POC is Pending Vendor s Approval . Click this button to view the POC in details, or to approve / disapprove this POC. Web Hosting - PO Management System Phase II user Manual Page 19 8/16/2011 4:00:14 PM This is the detailed page of the POC Record. For example, if you want to approve the first POC and disapprove the second POC, then you click check as follows: Click the Save & Submit button to confirm the action. Check (tick) these checkboxes to approve / disapprove POC for each individual SKN. Web Hosting - PO Management System Phase II user Manual Page 20 8/16/2011 4:00:14 PM Saved Successfully. Click this button to return to the working queue. Since all the items in the POC record has been approved / disapproved, so Actual POC# is generated here. Since all the items in the POC record has been approved / disapproved, so we have POC Completion Date here.

9 This column shows how many items in the POC record are approved / disapproved / still pending respectively. Web Hosting - PO Management System Phase II user Manual Page 21 8/16/2011 4:00:14 PM Part VI How to Negotiate with Buyer Scenario Buyer proposed a POC Record with 3 items. Vendor accept the first 2 items, but would like to further negotiate with Buyer for the 3rd Item. DC PO# SKN Change Code Old New Reason for the Change 49 901487 803908 QTY 900 1200 MOQ Production. 49 901487 803909 QTY 600 900 MOQ Production. 49 901488 803897 FOB As per Quote Sheet Procedure Step 1. Enter Working Queue. Step 2. In Detail Page: Click this button to enter Detail Page. 1. The first two items are fine, so you first tick the Approve checkbox for these two items. 2. Click this button to confirm the Approval of the 2 items . Remember: DO NOT tick these two checkboxes if you want to further negotiate this item with Vendor. Web Hosting - PO Management System Phase II user Manual Page 22 8/16/2011 4:00:14 PM Step 3.

10 Step 4. In detail page again. Click this button to return to working queue. 1. Status changed 2. Two Approved; One Pending. Click this button again. As a vendor, you don t agree this new FOB that buyer proposed, so you can change it directly. Web Hosting - PO Management System Phase II user Manual Page 23 8/16/2011 4:00:14 PM After change the New FOB from to , it s better for buyer to type-in some remark in Vendor Comment to explain why buyer want such change. After all the changes, click button Save & Submit to confirm the change (the counter-proposal). Step 4. Now vendor should be waiting buyer s acknowledgement. Please also note that based on buyer s change, buyer can also raise their counter-proposal. See below steps. Vendor type-in remark/comment here for this item. Click the button. The status changed to Vendor Modified. Pending Buyer Ack . That means every changes by vendor need buyer s acknowledgement before this change can be in effective.