WEBB COUNTY PERSONNEL POLICIES

1 webb COUNTY PERSONNEL POLICIES Adopted August 24, 1998 With Revisions through September 11, 2017 Adopted August 24, 1998, with revisions through December 14, 2015 ii webb COUNTY PERSONNEL POLICIES INTRODUCTION .. 1 webb COUNTY .. 1 AUTHORITY .. 1 RESPONSIBILITY FOR IMPLEMENTATION OF PERSONNEL POLICIES .. 1 PURPOSE .. 1 APPLICABILITY OF PERSONNEL POLICIES .. 2 DISTRIBUTION OF PERSONNEL POLICIES .. 2 COMMUNICATION .. 2 EMPLOYEE RESPONSIBILITIES .. 2 GENERAL.

2 2 TIMELINESS .. 2 OUTSIDE EMPLOYMENT .. 3 CONFLICT OF INTEREST .. 3 POLITICAL ACTIVITY .. 3 NATURAL DISASTERS AND EMERGENCIES .. 4 USE OF COUNTY -OWNED VEHICLES .. 4 TRAVEL FOR COUNTY BUSINESS .. 5 COMPUTER USE POLICY .. 5 EMPLOYMENT STANDARDS AND PRACTICES .. 7 EQUAL OPPORTUNITY .. 7 SEXUAL HARASSMENT .. 8 PHYSICAL STANDARDS .. 9 EMPLOYMENT OF RELATIVES .. 9 RECRUITMENT AND SELECTION .. 9 GENERAL POLICY .. 9 VACANCIES .. 10 QUALIFICATIONS .. 10 PUBLIC ANNOUNCEMENTS.

3 10 APPLICATION FOR EMPLOYMENT .. 10 CONSIDERATION OF CURRENT EMPLOYEES .. 11 DISQUALIFICATION .. 11 EMPLOYMENT AT WILL .. 11 HIRING PROCESS FOR DEPARTMENT HEADS .. 11 TYPES OF EMPLOYMENT .. 11 CATEGORIES .. 11 NEW EMPLOYEES .. 12 ASSIGNED STAFF .. 12 EMPLOYEE RESPONSIBILITIES AND PERSONAL CONDUCT .. 13 EMPLOYEE CONDUCT 13 WORK SCHEDULE AND TIME REPORTING .. 16 ADMINISTRATIVE WORKWEEK .. 16 Adopted August 24, 1998, with revisions through December 14, 2015 iii SCHEDULE ADJUSTMENTS BY DEPARTMENT HEADS.

4 16 OFFICIAL CLOSINGS OF COUNTY 16 NUMBER OF HOURS WORKED .. 17 OVERTIME AND COMPENSATORY TIME .. 17 FIRE DEPARTMENT .. 18 EMPLOYEE COMPENSATION AND ADVANCEMENT .. 20 webb COUNTY GOVERNMENT CLASSIFICATION/ STEP INCREASE POLICY .. 20 PAY PERIOD .. 23 PAYROLL DEDUCTIONS .. 23 PAY PLAN .. 24 LATERAL TRANSFERS .. 24 DEMOTIONS .. 24 CALCULATION OF SEPARATION PAY .. 24 SUMMARY OF EMPLOYEE BENEFITS .. 25 MEDICAL .. 25 SOCIAL SECURITY AND MEDICARE .. 25 (A) RETIREMENT PLAN.

5 25 (B) webb COUNTY RETIREE EMPLOYEE BENEFITS POLICY .. 27 WORKERS COMPENSATION .. 29 UNEMPLOYMENT INSURANCE .. 29 LEAVE AND HOLIDAYS .. 29 DEFINITIONS .. ERROR! BOOKMARK NOT DEFINED. APPROVAL OF LEAVE .. 30 (A) ANNUAL LEAVE .. 30 (B) COLLECTIVE BARGANING AGREEMENT FOR webb COUNTY DEPUTY SHERIFF S 31 PERSONAL DAYS .. 31 SICK LEAVE .. 31 MILITARY LEAVE .. 32 CITIZENSHIP LEAVE .. 33 FAMILY AND MEDICAL LEAVE ACT .. 35 (A) HOLIDAYS .. 37 (B) COLLECTIVE BARGANING AGREEMENT FOR webb COUNTY DEPUTY SHERIFF S 38 LEAVE AND HOLIDAY RECORDS.

6 39 FUNERAL LEAVE .. 39 LEAVE TIME FOR JJAEP 39 HEALTH AND SAFETY .. 40 SAFETY POLICY .. 40 EMPLOYEE RESPONSIBILITIES .. 40 EMPLOYEE SUGGESTIONS .. 40 ON-THE-JOB INJURIES .. 40 DRUG AND ALCOHOL ABUSE POLICY .. 41 PERFORMANCE EVALUATIONS .. 42 PURPOSE .. 42 PERFORMANCE EVALUATION 42 DISCIPLINE .. 43 FORMS OF DISCIPLINE .. 43 SUSPENSION FOLLOWING INDICTMENT .. 43 Adopted August 24, 1998, with revisions through December 14, 2015 iv SEPARATIONS .. 44 TYPES OF SEPARATION.

7 44 RESIGNATION .. 44 RETIREMENT .. 44 REDUCTION IN FORCE .. 45 ELIMINATION OF POSITION .. 45 45 AMERICANS WITH DISABILITIES ACT .. 45 EXIT INTERVIEWS AND RECORDS .. 46 GRIEVANCES .. 46 POLICY .. 46 GROUNDS FOR A GRIEVANCE .. 46 INFORMAL GRIEVANCE .. 47 COMPOSITION OF GRIEVANCE COMMITTEE .. 47 FORMAL GRIEVANCES .. 47 PERSONNEL FILES .. 49 GENERAL .. 49 PERSONNEL ACTION FORM .. 49 CONTENTS OF PERSONNEL FILES .. 50 LEAVE RECORDS .. 50 16. ADDITIONAL POLICIES AND PROCEDURES.

8 50 SUPPLEMENTARY POLICIES .. 50 POLICIES PERTAINING TO THE webb COUNTY COMMUNITY ACTION AGENCY (CAA) .. 50 17. EXEMPTION OF ELECTED OFFICIALS .. 51 EXEMPTION FROM MANUAL .. 51 18. POLICIES AND REGULATIONS REQUIRED BY LAW .. 52 STATE AND FEDERAL REQUIREMENTS .. 52 INTRODUCTION webb COUNTY webb COUNTY 's governmental organization is established by the Constitution of the State of Texas and by State Statutes. Its operations are governed by state and federal law and by actions of the Commissioners Court.

9 The Commissioners Court consists of four COUNTY Commissioners, each elected by the voters of a Commissioner's precinct, and the COUNTY Judge, elected by all of the voters of the COUNTY . The Commissioners Court is the primary policy-making body of the COUNTY . COUNTY operations are conducted through departments each administered by an Elected Official or appointed Department Head. As used herein, Department Head shall be construed to include Elected Officials where appropriate.

10 AUTHORITY These POLICIES are established by the Commissioners Court of webb COUNTY and replace all previously approved POLICIES . They are applicable in their entirety to all departments under the direct authority of Commissioners Court. Further, these POLICIES are applicable to all COUNTY employees to the extent that Commissioners Court has authority over the subject matter of any particular policy including, but not limited to, issues of pay, leave, employee benefits, and fiscal matters.