Word 2016 Basic Quick Reference - CustomGuide

1 microsoft . Word 2016 Basic Free Cheat Sheets Quick Reference Guide Visit The Word 2016 Program Screen Keyboard Shortcuts General Quick Access Toolbar Title bar Minimize Window Open a Ctrl + O. Create a new Ctrl + N. Close Save a document .. Ctrl + S. Print a document .. Ctrl + P. Ribbon Close a document .. Ctrl + W. Navigation Rulers Move the text cursor .. , , , . Up one screen .. Page Up Down one screen .. Page Down Beginning of a line .. Home End of a line .. End Beginning of a document .. Ctrl + Home End of a document .. Ctrl + End Open Go To dialog box .. Ctrl + G. Editing Cut .. Ctrl + X. Status bar Views Zoom Copy .. Ctrl + C. Paste .. Ctrl + V. Ctrl + Z. The Fundamentals Select and Edit Text Redo .. Ctrl + Y. Create a Blank Document: Click the File tab, Select a Block of Text: Click and drag across the Find .. Ctrl + F. select New, and click Blank document; or, press text you want to select; or, click at the beginning of Ctrl + H. Ctrl + N. a text block, hold down the Shift key, and click at Select All.

2 Ctrl + A. the end of a text block. Open a Document: Click the File tab and select Check Spelling and Open, or press Ctrl + O. Select a location with a Select a Sentence: Press the Ctrl key and click in a Grammar .. F7. file you want, then select a file and click Open. sentence. Formatting Save a Document: Click the Save button on the Select a Line of Text: Click in the left margin for the Quick Access Toolbar, or press Ctrl + S. Choose line you want to select. Bold .. Ctrl + B. a location where you want to save the file. Give the Select a Paragraph: Double-click in the left margin Italics .. Ctrl + I. file a name, then click Save. for the paragraph you want to select. Underline .. Ctrl + U. Recover an Unsaved Document: Restart Word Align Left .. Ctrl + L. after a crash. If an unsaved document can be Select Everything: Click the Select button on the Home tab and click Select All, or press Ctrl + A. Align Center .. Ctrl + E. recovered, the Recovered header will appear. Click Show Recovered Files, then select the Align Ctrl + R.

3 Document from the Document Recovery pane. Edit Text: Select the word you want to replace and Justify .. Ctrl + J. type a new word. Change Document Views: Click the View tab and Indent a paragraph .. Ctrl + M. select a view, or click one of the View buttons at Cut, Copy and Paste: Select the text you want to Remove an Ctrl + Shift + M. the bottom of the window. cut or copy and click the Cut or Copy button on the Home tab. Click where you want to paste Increase font Ctrl + Shift + >. the text, and click the Paste button. Decrease font size .. Ctrl + Shift + <. Reading View Increase font size 1pt .. Ctrl + ]. Undo: Click the Undo button on the Quick Print Layout View Decrease font size 1pt .. Ctrl + [. Access Toolbar. Web Layout View Copy formatting .. Ctrl + Shift + C. Redo or Repeat: Click the Redo button on the Paste formatting .. Ctrl + Shift + V. Print: Click the File tab, select Print, specify print Quick Access Toolbar. The button turns to Repeat once everything has been re-done.

4 Show/Hide Formatting settings, and click Print. Marks .. Ctrl + Shift + *. 2021 CustomGuide , Inc. Click the topic links for free lessons! Contact Us: Select and Edit Text Format Text and Paragraphs Format Text and Paragraphs Spelling and Grammar Errors: Potential spelling Create a Bulleted List: Select the text you want Types of Tab Stop: Pressing the Tab key will errors are underlined in red and potential to make into a bulleted list, and click the Bullets advance the cursor to the next tab stop and grammar errors are underlined in blue. button. align the text at that point, depending on the type of tab stop. Correct a Spelling or Grammar Error: Manually Change a Bulleted List Style: Select a bulleted make the correction, or right-click the error and list, click the Bullets button list arrow, and Left aligned will align the left side of select a suggestion you want to use. select a bullet symbol. the text with the tab stop. Ignore a Spelling or Grammar Error: Right-click Create a Numbered List: Select the text you Center aligned will align the text so the error and select Ignore All.

5 Want to make into a numbered list, and click the that it's centered under the tab stop. Numbering button. Check Spelling and Grammar: Click Right aligned will align the right side of the Review tab and click the Spelling & Change a Numbered List Style: Select a the text with the tab stop. Grammar button. numbered list, click the Numbering button Decimal aligned will align text and list arrow, and select a numbered list style. Find the Word Count: Click the word count in numbers by a decimal point. the lower-left corner; or click the Review tab Align a Paragraph: Click anywhere in the and click the Word Count button. paragraph you want to align and click an Remove a Tab Stop: Click and drag a tab stop alignment option in the Paragraph group on the off of the ruler. Use the Thesaurus: Click the word you want to Home tab. replace, click the Thesaurus button on the Format the Page Review tab, click a word's list arrow, and select Left aligned Insert; or, right-click the word you want to Choose a Margin Size: Click the Layout tab, replace, select Synonyms, and select a word Center aligned click the Margins button, and select a from the menu.

6 Common margin setting. Right aligned Find Text: Click the Find button on the Home Change Paper Size: Click the Layout tab, click tab, type the text you want to find in the Search Add a Border: Click in the paragraph where you the Size button, and select the size you want box, and click an item to jump to it in the want to add a border, click the Borders button to use. document. list arrow, and select a border. Change Paper Orientation: Click the Layout Replace Text: Click the Replace button on Add Shading: Click in the paragraph where you tab, click the Orientation button, and select the Home tab. Enter the word you want to find in want to add shading, click the Shading Portrait or Landscape. the Find What field, then enter the text that will button list arrow, and select a shading color. replace it in the Replace With field. Click Use a Header or Footer: Click the Insert tab, Change Line Spacing: Select the paragraph you click either the Header or Footer button Replace or Replace All.

7 Click OK when want to adjust, click the Line Spacing and select an option. finished. button, and select a spacing option. Insert a Symbol: Click where you want to insert Add Page Numbers: Click the Insert tab, click Change Paragraph Spacing: Click the the Page Number button, select a part of the the symbol. Click the Insert tab, click the Paragraph group's dialog box launcher , page, and select a page number style. Symbol button, and either select a symbol change the values in the Before or After from the menu or select More Symbols. Select spacing fields, and click OK. Format Columns: Click the Layout tab, click the a symbol, and click Insert. Columns button, and select a column Copy Formatting: Select the formatted text you option. Insert Text from Another File: Place the cursor want to copy, click the Format Painter where you want to insert the text. Click the button, and select the text you want to apply Insert Column Breaks: Place your cursor where Insert tab, click the Object button list formatting to.

8 You want to start a new column, click the arrow, and select Text from File. Select the file containing the text you want to insert, then click Layout tab, click the Breaks button, then Indent Paragraphs: Click anywhere in the select Column. the Insert button. paragraph you want to indent and click the Increase Indent or Decrease Indent Insert Page Breaks: Place your cursor where Format Text and Paragraphs button on the Home tab. you want to start a new page, click the Insert tab, and click the Page Break button. Change the Font: Select the text you want to Set Custom Indents: Click anywhere in the change, click the Font list arrow, and select a paragraph you want to indent and click the Add a Watermark: Click the Design tab, click new font. Paragraph group's dialog box launcher . the Watermark button, and select a Adjust the values in the Left and Right fields, watermark style. Change the Font Size: Select the text you want then click OK. to change, click the Font Size list arrow, and Add Page Color: Click the Design tab, click the select a new font size.

9 Enable the Ruler: Click the View tab, then Page Color button, and select a page color. check the Ruler check box. Change the Font Color: Select the text you want Add Page Borders: Click the Design tab, then to change, click the Font Color button list Set a Tab Stop: Click anywhere in the click the Page Borders button. In the arrow, and select a new color. paragraph you want to add a tab stop to, then Borders and Shading dialog box, customize the click a spot on the ruler. Or, click the Paragraph border style, color, and width, as well as which Apply Bold, Italic, or an Underline: Click the group's dialog box launcher , click the Tabs sides the border will appear on, then click OK. Bold , Italic or Underline button in the button, enter a tab stop position in the text field, Font group on the Home tab. and then click Set. Click OK when you're finished adding tab stops. Clear Formatting: Select the text you want to clear formatting from, then click the Clear All Formatting button.

10 2021 CustomGuide , Inc. Click the topic links for free lessons! Contact Us: Get More Free Quick References! Visit to download. microsoft Google OS Soft Skills Access Gmail macOS Business Writing Excel Google Classroom Windows 10 Email Etiquette Office 365 Google Docs Manage Meetings OneNote Google Drive Productivity Presentations Outlook Google Meet Computer Basics Security Basics PowerPoint Google Sheets Salesforce SMART Goals Teams Google Slides Zoom Word Google Workspace + more, including Spanish versions Loved by Learners, Trusted by Trainers Please consider our other training products! Interactive eLearning Customizable Courseware Get hands-on training with bite-sized tutorials that Why write training materials when we've done it recreate the experience of using actual software. for you? Training manuals with unlimited printing SCORM-compatible lessons. rights! Over 3,000 Organizations Rely on CustomGuide The toughest part [in training] is creating the material, which CustomGuide has done for us.