Transcription of Works® User Guide
1 Works user Guide Revised August 2021. Works user Guide Table of Contents Overviewof Works Account Account Funding ..8. Spend Reconciliation ..8. Card Real Time About Users and user About Group Officials ..11. Fund 11. Reconciliation Purchase Request Approval Process ..14. Company Wide Approval Threshold ..14. Group Approval 14. Group Approver's Signature Limits and Authority 14. Group Approval 15. Merchant Category Codes ..17. Creating a Password Resets.. 21. Logging In and Logging Out of Works .. 22. Security Timeout.
2 22. Navigating Works Home Page ..22. Action Items ..22. Accounts Dashboard ..23. Viewing the Authorization Log ..23. My Announcements ..24. Global Navigation Expenses ..25. Revised August 2021 2. Works user Guide Navigating Searching and Using Column Searching with Advanced Table Filters ..31. Setting Column 33. Changing Column Order ..33. Accessing Your user Changing your Email 35. Changing Your 36. Viewing Group Permissions ..36. Setting Your Default Account ..36. Accessing Works Training Guides and Training Completing an Online Account Request.
3 37. Creating a PurchaseRequest .. 40. Copying a Purchase Request ..44. Submitting a Draft Purchase 44. Retracting a Purchase Editing a Viewing the Approval Status of a Purchase Request ..47. Deleting a PurchaseRequest .. 48. Attaching or Detaching a Purchase Request ..49. Printing Purchase RequestDetails ..50. Closing a Purchase Request ..51. Signing Off On Payable 52. 52. Reimbursements ..53. Accountant Sweep Feature ..53. Sign Off Sign Off Signing Off Payable Documents ..54. Viewing Transaction Details ..56. Viewing Vendor Address for a 57.
4 Revised August 2021 3. Works user Guide Viewing Purchase Details for a Transaction ..57. Viewing Dispute Printing Transaction Details ..58. Editing a 62. Adding a Comment from the Transactions Queue .. 66. Dividing a Transaction ..66. Disputing a Transaction ..67. Contacting the Financial Institution .. 68. Reimbursements ..68. Creating a Reimbursement Request ..69. Deletinga Reimbursement Request .. 70. Printing Reimbursement Request Details .. 70. Editing General Reference and Allocation Information for a Reimbursement.
5 72. Mass Allocating 75. Attaching or Detaching a Purchase Request to Payable 75. Attaching Transactions or Reimbursements to a Purchase 76. Detaching a Transaction or Reimbursement from a Purchase 77. Viewing Attached Purchase Request Details ..78. Removing a Flag ..79. Uploading and Attaching a Receipt Image to a Payable Document ..80. Uploading a Receipt Image to Multiple Transactions ..81. Removing an Attached Receipt Image from a Payable Document .. 82. Viewing Receipt Images Attached to a Payable Document ..83. Storing and Removing Receipt Images.
6 83. Viewing Stored Receipt Images ..85. Creating an Expense Creating a New Expense Report While Adding a Payable Document .. 86. Creating a New Expense Report Without Adding a Payable 87. Adding a Payable Document to an Existing Expense 88. Accessing and Printing Expense Report 89. Receipt Imaging ..91. Uploading and Adding Receipt Images to an Expense Report ..91. Revised August 2021 4. Works user Guide Viewing Receipt Images Attached to an Expense 93. Removing a Receipt Image from an Expense Report ..94. Removing Payable Documents from an Expense Report.
7 95. Editing an Expense Report Name or Description ..95. Signing Off On a Payable Document in an Expense Deleting an Expense Viewing and Editing General Purchase Request Details ..98. Viewing the Approval Status of a Purchase Request ..99. Editing Allocation Information .. 100. Completinga Purchase Request ..102. Completing Multiple Purchase Requests ..102. Reassigning a Purchase Request ..102. Reassigning Multiple Purchase Requests .. 103. Rejecting a Purchase Request .. 103. Rejecting Multiple Purchase 104. Browsing the Organizational Hierarchy.
8 105. Creating a New user and Account Request ..107. Accessinga user 's Information ..109. Accessing a Group's Information ..110. Editing Group Approval Rules .. 112. Working with Purchase Requests ..112. Approving or Rejecting a Purchase Request ..112. Editing a Purchase Request ..113. Accessing a Purchase Request to Attach or Detach a Payable Document .. 115. Printing Purchase Request 115. Rerouting a Purchase Request .. 116. Viewing General Information and Approval History of a Purchase Request .. 117. Working with Payable 118.
9 Editing a Transaction ..118. Editing Allocation, Reference, and Tax Information on a Transaction ..119. Flagging a Payable 121. Viewing Purchase Detail for a Revised August 2021 5. Works user Guide Viewing Sign Off History ..122. Viewing Vendor Details for a Transaction .. 123. Printing Transaction Details ..124. Editing a Reimbursement Request .. 126. Printing Reimbursement Request Details ..128. Mass Allocating Payable Documents .. 130. Rejecting a Reimbursement Request ..131. Signing Off On Payable 131. Accessing and Signing Off an Expense Report.
10 132. Printing Expense Report Details ..133. Delegating Approval Authority .. 134. Comprehensive Configurable Reports .. 136. Reports in the Dashboard Summary ..137. Viewing the Dashboard CxCo Dashboard Reports .. 140. About Configurable 141. Restricting Report Options ..141. Allowing Cross Company Reporting ..141. Scheduling 142. Creating a Report in Basic 142. Creating a Report in the Advanced View .. 145. Viewing Reports in the Completed Reports 153. Downloading a Completed Report .. 154. Modifying and Re running a Completed Report.
