www.eproc.karnataka.gov

1 1 GOVERNMENT OF karnataka FISCAL POLICY INSTITUTE bangalore -Mysore Road, Next to Panchamukhi Ganagapthi Temple, Kengeri Post, bangalore -560 060. PH NO: 080-26971000 / FAX: 080-26971010 / WEB: NOTICE INVITING TENDER To provide Annual Maintenance Contract for Civil, Electrical and allied Works in FPI Campus. (Through e-procurement portal only) No. FPI/Tender/AMC/C&E/94/ 2014-15 Dt: 11-07-2014 Tender Schedule Date of commencement of Tender 14-07-2014 Last date and time for receipt of tender forms 18-08-2014 - at Noon Campus visiting time On 21-07-2014 between 11-00 am and pm. Pre-Bid meeting date, time and Place On 05-08-2014 AT , Chambers of the Joint Director (Admn), Fiscal Policy Institute, Kengeri, bangalore 560 060. Time and date of opening of Tenders Technical Bid - on 20-08-2014 @ PM Financial Bid - Tentatively on 23-08-2014 after 12-00 Noon Place of opening of technical tenders Fiscal Policy Institute, Mysore - bangalore Road, Kengeri bangalore 560060 Address for communication Contact Person: The Director, Fiscal Policy Institute, Mysore road Kengeri bangalore HN, Special Officer, 2 INDEX Sl.

2 No Description Page No. 01 Tender Schedule 1 - 1 02 Index 2 - 2 03 TENDER NOTIFICATION - Pre-Qualification Criteria and General Terms and Conditions 3 - 5 04 Instructions to Tenderers (General Conditions of contract - GCC) 6 - 11 05 Special Conditions (SCC) & Scope of AMC work 12 - 15 06 General Instructions / Conditions to Tenderer 15 - 21 07 Annexure-1 (TECHNICAL BID) 22 - 23 08 Annexure-1 (A) (Performance Statement) 24 24 09 Annexure-2 (Additional details to be furnished) 25 - 25 10 Annexure-3 (FINANCIAL BID) 26 - 28 11 Annexure 3 (A) (Tender form) 29 - 29 12 Annexure-4 (Tenderer s profile) 30 - 31 13 Annexure-5 (Check List) 32 - 33 14 Annexure-6 (DECLARATION ) - (Self declared Affidavit on letter head) 34 - 34 15 Annexure-7 (Draft Agreement copy) 35 - 36 3 Notice Inviting Tender To provide Annual Maintenance Contract for Civil, Electrical and allied Works at Fiscal Policy Institute (FPI), bangalore -Mysore Road, Next to Panchamukhi Ganapathy Temple, Kengari Post, bangalore 560 060 TENDER NOTIFICATION (Through e-procurement portal only) No.

3 FPI/Tender/AMC/C&E/94 / 2014-15, Date 11-07-2014 The Director, Fiscal Policy Institute (FPI), bangalore -Mysore Road, Kengeri Post, bangalore -560 060, invites Tenders in two-bid mode, Technical and Financial, from eligible Tenderers for Annual Maintenance Contract of Electrical Systems, DG set, Transformers, Lift, UPS Systems, Water supply, Water Treatment Plant (WTP), Fire fighting, Sanitary systems, Sewage Treatment Plant (STP), Civil and Carpentry works, to be provided at its campus near Kengeri, bangalore -Mysore Road, bangalore 560 1. PRE-QUALIFICATION CRITERIA The Tenderer who intend to participate shall meet the following qualifying requirements: (a) Technical Criteria (i) The prospective Tenderer ( Facility Management Agency) should have successfully carried out similar work in similar type of Institute or in any industry / organization/ establishment.

4 (ii) The annual value of single largest contract of similar work at a unit should be not less than lakhs per annum on a daily operation. (iii) Tenderer should preferably have been incorporated in karnataka . If incorporated elsewhere, should have necessary permission/license to operate in karnataka . (iv) Tenderer should be in existence for the past 3 years continuously in the similar business, furnish information on performance statement for past three years as per Annexure 1(A). (v) The Tenderer shall, make his own arrangements for the engagement of all staff and labour, local or other, and for their payment, housing, feeding and transport. (vi) All Tenders should include the Technical and Financial required information as per Annexure-I. (vii) Applications should be accompanied by copies of Registration certificates under Income Tax, Service Tax, Value Added Tax, Employees Provident Fund, Employees State Insurance, Shops 4 and Establishments Act and also fulfill any other statutory requirement prescribed for carrying out the business operations.

5 (viii) The Tenderers are responsible for employee insurance including medical coverage. FPI has no liability in this connection. (ix) Tenders should be accompanied by copies of Income Tax and Service Tax Returns for the last 2 years. (x) Tenders should be accompanied by copies of the latest returns of EPF and ESI. (b) Financial Criteria: 1. The annual turnover of the Tenderer from the similar operations during the last two years ending 31-03-2013 should not be less than lakhs per annum (Rupees fifty lakh only). 2. The financial net worth of the Tenderer shall not be negative during the financial year 2011-12, 2012-13 and 2013-14. 2. GENERAL TERMS AND CONDITONS (a) The Tenderer shall submit documentary evidence in support of the above prequalification criteria. Tenders with all information and supporting documents by way of copies of work orders and audited Balance Sheets, including Profit & Loss Statement, Annual Turnover Statement, latest Income Tax Returns, etc.

6 To establish their credentials and track record for fulfilling the experience. (b) There shall not be any case or charge under investigation/enquiry/trial against the Tenderer or convicted in a Court of Law or suspended/blacklisted by any organization on any grounds. (c) FPI reserves the right to use in-house information for assessment of capability of Tenderer. The decision of FPI regarding the tender will be final and binding. (d) If the performance of the Tenderer is/has been found to be unsatisfactory for any reason, whatsoever, in any organization including FPI, then FPI reserves the right to reject the tenders submitted by such Tenderer at any point of time. (e) Tender forms can be downloaded from the website from 14-07-2014 to 18-08-2014. (f) Tenderers are advised to visit the site on 21-07-2014 between am to pm to understand the nature and scope of the work. The tenderers may contact Mr Rajeswar HN, Special Officer (Procurement), for clarification.

7 5 (g) A Pre-Bid meeting will be held at published time ( on 05-08-2014 at PM) and place in Tender Schedule of this Tender Document to clarify the issues, if any, and to answer the questions on any matter that may be raised at that stage as stated in of Instructions to Tenderers of the tender document. The doubts of any nature should be got clarified before quoting. The clarification on the issues raised would be given in writing. (h) FPI will have the right to issue addendum to tender documents to clarify, amend, modify, supplement or delete any of the conditions, clauses or items stated. Addendum so issued will form part of original invitation to tender. (i) Corrigendum / Addendum / Modification / Corrections, if any, will be published on e-procurement portal (j) The original tender proposal (Technical Proposal and Financial Proposal) shall be prepared in indelible ink. It shall contain no inter-lineation or overwriting.

8 Errors to be corrected with counter signature of owner/authorized representative of Tendering agency. (k) The Tenderer / Authorized Representative should sign on all pages of the tender proposal. The representative s authorization is confirmed by a written power of attorney accompanying the proposal. (l) Tender forms completed in all respects along with supporting documents shall be submitted on-line up to 18-08-2014 till noon. The Technical bids will be opened on 20-08-2014 at PM. The qualified tenders will be considered for opening of Financial Tender tentatively on 23-08-2014 after 12-00 noon. If the above day of opening happens to be a closed holiday for FPI, it is implied that the opening of the tenders will be held on the next working day at the time stipulated as above. (m) FPI shall not be responsible for any costs or expenses incurred by the Tenderer in connection with the preparation of Tender.

9 (n) FPI reserves the right to reject any or all the tenders received without assigning any reason. Sd/- Joint Director (Admn.) Fiscal Policy Institute 6 INSTRUCTIONS TO TENDERER [(General Conditions of Contract (GCC)] 1. GENERAL CONDITIONS OF CONTRACT You are invited to submit your Technical tender and Financial tender separately for Annual Maintenance Contract of Electrical, DG set, Transformers, Lift, UPS System, Water supply, Water Treatment Plant (WTP), Fire fighting, Sanitary systems, Sewage Treatment Plant (STP), Civil & Carpentry Works of FISCAL POLICY INSTITUTE (FPI), AT KENGERI, bangalore for a period of 24 months. The Scope of Work / Services is outlined under the same title in a later section of this document. The TENDER documents shall remain the exclusive property of the Institute without any right to the Tenderer to use them for any purpose except tendering and for use by successful Tenderer with reference to the work.)

10 2. TENDER DOCUMENT : Tender document is available in the karnataka Government web-site and can be downloaded. 3. TENDER VALIDITY : The Tender shall remain valid for acceptance for a period of 3 (three) months from the due date of submission of tender. The Tenderer shall not be entitled to modify, vary, revoke or cancel their tender during the said period. In case of the Tenderer modifying, varying, revoking or canceling the tender, the Tenderer shall forfeit the Earnest Money Deposit paid. The validity of the tender shall be extended as and when required for the period as requested by the Institute in writing. 4. LANGUAGE : This Contract has been executed in English language, which shall be the binding and controlling language for all matters relating to the meaning or interpretation of this Contract 5. AMENDMENT TO TENDERING DOCUMENT: The FPI may, for any reason, whether at its own initiative or in response to the clarification requested by the prospective Tenderer, issue amendment in the form of addendum / corrigendum during the period of issue of tender document.