www.eproc.karnataka.gov

1 GOVERNMENT OF karnataka FISCAL POLICY INSTITUTE Bangalore-Mysore Road, Next to Panchamukhi Ganapathi Temple, Kengeri Post, Bangalore-560 060. PH NO: 080-26971000 / FAX: 080-26971010 / WEB: TENDER INVITING NOTICE To provide Vehicles on Monthly Rate Contract basis to Project Monitoring Unit, Finance Department, GoK, MS Building, Dr Ambedkar Veedi, Bangalore. (Through e-procurement portal only) No. FPI/Tndr/Transpt/PMU/215/ 2014-15 Dt: 25-05-2015 Tender Schedule Date of commencement of Tender 25-05-2015 Last date and time for receipt of tender forms 24-06-2015 - at Pre-Bid meeting date, time and Place On 03-06-2015 AT Chambers of the Joint Director (Admn), Fiscal Policy Institute, Kengeri, Bangalore 560 060.

2 Time and date of opening of Tenders Technical Bid - on 26-06-2015 @ Noon Financial Bid - Tentatively on 29-06-2015 after 12-00 Noon Place of opening of technical tenders Fiscal Policy Institute, Mysore - Bangalore Road, Kengeri Bangalore 560060 Address for communication Contact Person: The Director, Fiscal Policy Institute, Mysore road Kengeri Bangalore HN, Special Officer, Please visit web site for full details. FPI/PMU, Tender 2 INIVTATION FOR TENDERS (IFT) Tender Notification (Through e-procurement only) No.

3 FPI/Tndr/Transpt/PMU/215/ 2014-15 Dt: 25-05-2015 The Director, Fiscal Policy Institute (FPI), invites Tenders in two-cover system, Technical and Financial, from reputed Transport Agencies to provide Vehicles on Monthly Rate Contract basis to Project Monitoring Unit (PMU), Finance Department, Govt. of karnataka , 3rd Gate, 1st Floor, MS Buildings, Dr Ambedkar Veedi, Bangalore 560 001 for their (PMU) office use. 1. Introduction Procurement Entity: Fiscal Policy Institute (FPI) is a Directorate working under the administrative control of Finance Department, Govt.

4 Of karnataka . Engaged in customised training to the officers of Government and PSUs, and undertaking research work in public financial planning, public project implementation, public expenditure, public resources, public asset management etc. FPI is Procurement Entity under KTPP Act and procure the transport service on monthly rate contract on behalf of PMU for their captive use. End User: Project Monitoring Unit (PMU) is a unit/office working under the direct control of Finance Department, Govt. of karnataka . PMU is a nodal agency engaged in monitoring the Externally Aided Projects (EAPs), in the state of karnataka .

5 Location of End User: The Office of the Project Monitoring Unit (PMU) is located at 3rd Gate, 1st Floor, MS Buildings, Dr Ambedkar Veedi, Bangalore 560 001 Purpose: On behalf of PMU, the FPI invited online Tender through karnataka e-Procurement Portal from reputed Travel agencies for supply of AC vehicles on monthly rate contract for the office of PMU, for a period of one year. Vehicles are to be provided on monthly rent basis. Complete sets of bidding documents prepared by Fiscal Policy Institute (FPI) on behalf of Project Monitoring Unit (PMU), and will be available for download, by interested bidders, from the e-Procurement portal of the Government of karnataka .

6 It will be in the interest of the bidders to familiarize themselves with the e Procurement system to ensure smooth preparation and submission of the tender documents. The Bidders are advised to submit the Bids well in advance of the deadline as the FPI will not be liable or responsible for non submission of the bids on account of any technical glitches or in problems in connectivity services used by the bidder. 2. Terms and Definition 1. GoK shall stand for the Government of karnataka . 2. FPI refers to Fiscal Policy Institute, Bangalore, calling tender on behalf of PMU.

7 FPI acts as procurement entity for PMU on inter-departmental relations. 3. PMU refers to Project Monitoring Unit, Finance Dept, of karnataka , PMU is the ultimate end user, regular manager & payer of this monthly rate contract FPI/PMU, Tender 3 transport service. 4. Bidder means any firm offering the solution(s), service(s) and /or materials required in the RFP. The word Bidder when used in the pre award period shall be synonymous with Bidder, and when used after award of the Contract shall mean the successful Bidder/Vendor with whom GoK/FPI signs the agreement for rendering of services for this procurement.

8 5. Contract is used synonymously with Agreement. 6. SLA means Service Level Agreement between FPI/ PMU and selected bidder. 3. Scope of Work : Brief Scope of Work for the vendor in the present Tender Document: Supply of AC fitted Light Motor Vehicles (cars) of different specifications along with experienced and good drivers to PMU office, on Monthly rate contract / rental basis, for a period of one year. The model of the vehicles supplied under this contract shall not be older than 1st January 2012. 4. Brief Responsibilities of the successful bidder a.

9 The Contract requires providing AC fitted vehicles to PMU along with experienced and good drivers having a proper knowledge of the geography of Bangalore and of other areas to be visited, with valid driving license. The PMU shall only pay hire charges as agreed to and the Bidder has to bear all costs such as cost of oil and lubricant, repairs, replacement of spare parts, tyres, tubes, insurance, Road Tax, Salary of Drivers etc., The travel agency will also be responsible for the safety, watch and ward of the vehicle as well as providing risk coverage for the vehicle, driver and passengers.

10 B. On Govt. Duty: The vehicle taken on rental basis has to normally make local trips in and around Bangalore and out station trips within the state of karnataka as and when required by PMU. When necessary, the vehicle may have to be stationed at PMU office, during night hours. The actual distance of vehicle has to be recorded on trip sheet and signature of the concerned officer / official has to be obtained by the driver on completion of each trip. The travel agency should have readymade boards which can be displayed prominently which states that the vehicle is on Govt.