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First Time Event Planning Guide - ctycms.com

First Time Event Planning Guide Rochester Downtown Alliance 4 3rd Street SW, Suite B Rochester, MN 55902 Photo: RedBall Rochester, Kurt Perschke, 2016 Rochester Downtown Alliance. All Rights Reserved. Contents Introduction .. 1 Developing the Idea .. 2 Planning the Event .. 3 Overview .. 3 Group Roles & Responsibilities .. 4 Budget .. 4 Venue .. 5 Third Party Vendors & Booking Timelines .. 5 Permitting .. 6 Sponsorship Plan Development .. 8 Engaging Sponsors .. 8 Marketing .. 9 Print .. 9 Media .. 10 Digital .. 11 Volunteers .. 11 Individual Volunteers vs. Groups .. 12 The Lead Up.

Planning the Event When entering the planning stage of an event you will want to gather all of the information previously discussed, and begin the process of envisioning what the day of the event will look like. To do this, you will want to develop an overview of the event, assign roles and responsibilities within your group, assess potential

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