In this chapter 18 - Corel

1 In this chapter Put together a table of contents for a lengthydocument. Build a table of authorities or bibliography toreference sources for the document. Use the Document Map feature to navigatethrough lengthy documents. Use the Review Document feature to mark each reviewer s revisions and to allow theauthor to accept or reject those revisions. Compare two versions of a document and letWordPerfect add revision marks automatically. Use WordPerfect s pleading experts to producepleading WordPerfect sLegal ToolsWordPerfect has always had legal-specific tools. In fact, during the earlydays of PC-based word processors, WordPerfect dominated the marketby a large margin. The legal industry demanded a certain feature set,and WordPerfect gave it to them. As time passed, and user requestsmounted, more and more tools were added. At one time, there was aseparate Law Office Edition that contained a collection of pleading toolsto simplify the process of preparing pleading documents.

2 These plead-ing tools have been incorporated into WordPerfect of the topics in this chapter are used extensively in the legal field,but some of them, such as the Table of Contents and the DocumentMap, are utilized on long documents that anyone might , reviewing and marking up documents may sound like some-thing only an attorney would do, but actually, anyone who collaborateson documents and needs to be able to incorporate everyone s changesinto one document will use the Document Review 0789732424 CH18 7/2/04 11:09 AM Page 323 Creating a Table of ContentsA table of contents is a standard addition to long documents to make them easier tonavigate. In most cases, the table of contents contains a list of the headings andsubheadings in the document. You can have up to five different levels in a table ofcontents, so you can actually include four levels below a main steps to create a table of contents are simple:1.

3 Mark the Define the Generate the , before we get started, let me point out agreat timesaver that you will use throughoutthis chapter . The Legal toolbar has buttons thatyou can use to open dialog boxes. Instead ofthree menu commands, you can click one but-ton. To turn on the Legal toolbar, right-click theWordPerfect toolbar, and then choose Legal fromthe the EntriesWhen you mark an entry for a table of contents,you are telling WordPerfect what you want toappear in the table, as well as where you want itto appear. All you have to do is select the textand pick the level of the table where you want itto appear. Let me give you an example: A mainheading would be Level 1, the first subheadingwould be Level 2, the second subheading wouldbe Level 3, and so on. Figure shows a three-level table of mark text for a table of contents1. Locate the text that you want included in the table of Turn on Reveal Codes (View, Reveal Codesor Alt+F3).

4 this is importantbecause you don t want to accidentally include codes that might affect theway the entry looks in the text. A bold code, for example, would cause thetable of contents entry to appear beginner S GUIDE TOWORDPERFECT 12tipYou can eliminate the stepof marking your headings ifyou use WordPerfect s built-in heading s heading styleshave table of contentsmarks built-in. Simplyapply the heading style Heading 1to the main headings, Heading 2to the first subheading, Heading 3to the next subheading, and soon. See Using WordPerfect sHeading Styles in chapter 9, Using Styles for Consistency, formore information. 24 0789732424 CH18 7/2/04 11:09 AM Page 3243. Using the mouse or the keyboard, select the text that youwant to Choose Tools, Reference, Table ofContentsto open the Reference Tools dia-log box (see Figure ). You can alsoclick the Table of Contentsbutton onthe Legal toolbar (right-click a toolbar,and then choose Legal to view the LegalToolbar).

5 5. Click Mark 1to mark the selected head-ing for the top level in the table of con-tents. WordPerfect inserts paired codesaround the heading to mark the text (seeFigure ).6. Continue selecting the headings, chapternames, or sections of text that you want inthe When you re finished, choose Closetoexit the dialog 18 USING WORDPERFECT S LEGAL TOOLS325 FIGURE subheadingis indentedunderneath thehigherheading/sub-heading. Main heading is level 1 Subheading is level 2 Second subheading is level 3 You must be carefulwhen you mark entriesfor a table of you accidentallyinclude a font size code,or an attribute code, the text in thetable will appear differently fromthe rest of the entries. If you acci-dentally included codes betweenthe Mrk Txt , the bestthing to do is delete the codes, res-elect the text, and mark the 0789732424 CH18 7/2/04 11:09 AM Page 325 FIGURE pair ofMark Text codessurround thetext that youwant to appearin the table beginner S GUIDE TOWORDPERFECT 12 Click here to mark the text for Level 1 Legal toolbarTable of contents buttonFIGURE ReferenceTools dialog boxcan be anchoredto the top orbottom of thescreen.

6 Just clickand drag it towhere you wantto anchor Bold code is outside the table of contents codesCodes to show what text should appear in the table of contents24 0789732424 CH18 7/2/04 11:09 AM Page 326 Defining the TableThat s it! The hard part is over! Marking text definitely takes the most time the restof the process will seem like a piece of cake! The next step to creating a table of con-tents is defining the table essentially, creating a blank page, typing a title, andtelling WordPerfect exactly where you want the table to define a table of contents1. Create a blank page where you want the table of contents to Type Table of Contentsat the top of the page, and then adjust the font size ifyou like. If you want to center the title, press Shift+F7at the beginning ofthe Click (or press Enter a few times) where you want the first table of contentsentry to Choose Tools, Reference, Table of Contentsto open the Reference Toolsdialog box (refer back to Figure ).

7 5. Choose Defineto open the Define Table of Contents dialog box (see Figure ). chapter 18 USING WORDPERFECT S LEGAL TOOLS327 FIGURE the num-ber of levels andthe format forthe entries in theDefine Table ofContents the number of levels here6. Type the number of levels (or click the spinner arrows) in the Number ofLevelsbox that you want to include in the table. When you do this , the dia-log box will expand and show you how those levels will be formatted. Pagenumbers can be used, or not. Dot leaders and parentheses can also be used toseparate the text from the page 0789732424 CH18 7/2/04 11:09 AM Page 3277. Choose OKto define the table. WordPerfect inserts a [Def Mark]code in thedocument. You will see the message <<Table of Contents will generate here>>(see Figure ). WordPerfect will remove that when you generate the If you re ready to generate the table, choose Generate; otherwise, chooseCloseto exit the dialog In the Generate dialog box, click OKto generate the beginner S GUIDE TOWORDPERFECT 12 FIGURE dummytext is replacedby the actualtable of con-tents when yougenerate s the quick way to set up a table of contents.

8 If you are so inclined, you cancustomize the table by selecting a different format for the entries. For example, youmight decide to format the first level entries with dot leader page numbers and thesecond level entries with page numbers in parentheses. In the Define Table ofContents dialog box, open the Position drop-down list next to each level and choosethe preferred format. Figure shows the options for a five-level table of contentswith each of the five options chosen: no numbering, page number with text, pagenumber separated by parentheses, page number without dot leaders, and pagenumber with dot leaders. Generating the TableWhen you generate a table of contents, WordPerfect runs through the documentand grabs the text that you ve marked for the table of contents. It inserts that textinto the table of contents page and adds the page number where the text wasfound. WordPerfect does what you tell it to do so if the entries are incorrect, you willneed to go back through and review the entries between the Mrk Txt 0789732424 CH18 7/2/04 11:09 AM Page 328 First level entrySecond level entryGenerate buttonTo generate the table1.

9 Choose Tools, Reference, Table of Contentsto open the Reference Toolsdialog box (refer back Figure ).2. Choose Generateto display the Generate dialog box. You can also click theGenerate buttonon the Legal Choose OK. After a brief pause, the completed table of contents appearsonscreen (see Figure ). chapter 18 USING WORDPERFECT S LEGAL TOOLS329 FIGURE different for-mat options canbe applied tofive levels of atable of table ofcontents uses adifferent pagenumbering stylefor the first andsecond 0789732424 CH18 7/2/04 11:09 AM Page 329 Creating a Table of AuthoritiesA table of authorities is like a table of contents for a legal document. It lists theauthorities which are the legal references to other cases, statutes, rules, citations,regulations, amendments, and so on that appear in a legal brief. Keep in mindthat you can use the Table of Authorities feature to create a bibliography for anydocument that requires identification of steps to create a table of authorities are almost identical to the steps to create atable of contents.

10 You mark the entry, define the table, and generate it. Authoritiesare grouped into categories, so you end up marking entries for a certain category,rather than a certain level. A table of authorities is divided into sections; each sec-tion contains one me give you an example: You are creating a table of authorities for a brief thatcontains case citations, statutes, and amendments. The case citations will be in onesection, the statutes in another, and the amendments in a third section. There is nolimit to the number of sections you can you start marking the text, take a minute to sketch out a rough draft of thetable (or bibliography) to get an idea of how many sections you will need and whatthey will be the First AuthorityWhen you mark an entry for a table of authorities, you are telling WordPerfect whatyou want to appear in the table and whereyou want it to appear. The differencebetween a table of authorities and a table of contents is how you mark the most cases, the items you are including in a table of authorities appear severaltimes in the document.