OFFICE OF THE COMMISSIONER OF CUSTOMS C. …

1 Eels piGOVERNMENT OF INDIAMINISTRY OF FINANCE : DEPARTMENT OF REVENUEOFFICE OF THE COMMISSIONER OF CUSTOMS C. EX R SERVICE TAX6/7 A T D STREET : RACE COURSE ROAD COIMBATORE 6k1018 PHONE: 0422- 222 2036 FAX: 0422 - 222 0720EM l; toi `, I "Ad CUS Cus Poi Dated: Public Notice No. 11 / 2009 Sint:- of Q9cuments through ICEGATE-Refit. It is brought to the notice of all Importers, Exporters, custom House Agents andTrade Associations that the computerized processing of documents at theInland Container Depot(ICD), /COntainer Freight Station(CFS), situated atInland Container Depots (ICDs) at Irugtw, Singanallur, Thudialur,RakIdapalayam, Chettipalayam; Veerapandi under Indian CUSTOMS EDI(Electronic Data Interchange) System , hereinafter referred to as ICES , hascommenced with effect from.

2 2009 The details regarding the processingof .dOetiactiats' 'ICKES 1 .5 are available. in this custom . House Public Notice dated Importers, Exporters, custom House Agents and TradeAssociations may further note that with effect from , CHAs,Exporters and various other trading partners can start filing documentselectronically through is a portal that provides e-filing services to the trade andcargo carriers and other clients of CUSTOMS Et Central Excise Department(collectively called trading partner). ICEGATE is an infrastructure project thatfulfils the department's EC/EDI and data communication requirements.

3 Throughthis facility the department offers a host of services, including electronic filingof Bill of Entry (import goods declaration) and Shipping Bills (export goodsdeclaration) and related electronic messages between CUSTOMS and the tradingpartners using communication facilities (E-mail, Web-upload) through : For the trade, filing of documents at ICEGATE is an alternative tofiling, documents at the Service Centre of the ICD. To begin with documentMing would be restricted to White Shipping Bills, notinvolving payment of export duty' Or cess and also to select customslocations.

4 The dates for commencement of filing of other documents wouldbe notified separately. The following procedure however covers therelevant information in respect Of all documents for facilitating All exporters, importers, CHAs Trade and all other concerneddesirous of carrying out transactions through ICEGATE must complete theonline registration process on 10 EGATE website. Registration is a one-timeactivity and involves no charges and the members who are already registeredon ICEGATE need not get fresh registration. The various steps involved in thefiling of documents through the Internet are as follows:3 F 4 , ft, , int rrs 1 l:iptrt2!

5 Mt Sk. "Nn-ens 'vas *ON04* rsewc5 7;v2itees,s , 011544N r .. , ;stWelsiii* Reotistr a % . ,DZECAE ligre/ hillthlifaM61041n04gti Teta/MU alwaltestrattlah .001d "u 4" ,DCECATER =DON .1111emustairei* datums,.' 71' ;..'1 NINO4,1 .1kort, RegistrationThe ICEGATE registration process consitts of two stages:ICEGATE MernbeF RegistrationICEGATE TradingPartnership Registration(a) ICEGATE Member ReOstration The ICEGATE Member registration at the ICEGATE is an online users have been given, by default, the option to use web-forms toget registered online. Therefore, all users can utilize this benefit toregister themselves on ICEGATE using these following sequence of steps to be followed by the Trading memberto complete his/her registration:The Trading Partner must go to the Main page of ICEGATE byentering the URL through a web browser.

6 (ii) proceed to register themselves by clicking the link "login" andthen, by clicking the ling REGISTER provided on the homepage or directly byclicking the link "Register" provided below of the ICEGATE Home page(Hi) On clicking the above mentioned link for registration, a new memberpartnership registration screen appears as shown below:Trading Partner need to input desired ICEGATE-ID and valid e-mail addresshaving necessary safeguards as mentioned on the webpage and click on the`Check Availability" option provided. If the ID or e-mail address provided isalready registered with ICEGATE, it will prompt 'provide another ICEGATE id ore-mail address'.

7 Otherwise, it directs to the trading partner to the followingwebpage:-IneiFtt, Nat itratlii, 41,F11, , imtesporItterircItt"*weft' .titi. * Maribor Rogirtntiott FortnEIGMEO minust* mot .11doisses tICAC glansletelIstorams 'art Is ssistaaashirls Issodiessitits matalmars Imamirt stow yea tas ogississallsowniaps W1V!New member Registration Screen(Complete the New Member Registration form. The mandatory fields areindicated with * (like Username, Password, Confirm Password), which has to befilled In.)(iv) Click on the Submit button. The screen will be displayedas a confirmation that the registration was completed successfully.

8 (b) ICEGATE Trading Partnership Registration(This activity has to be carried out at ICEGATE by Directorate of System.)The ICEGATE Trading Partnership Registration is an offline process inICEGATE. Once the Membership registration is complete, the end usergets a message confihning the creation of partnership after which theuser (CHA/importer/exporter) can start his transactions with Modificatign of existing ICEGATE membership:The existing ICEGATE members can get their registration detailsmodified by sending a detailed e-mail to the . For example, for the addition of a newCustom location where the ICEGATE Member wants to transact business,the ICEGATE Member can get the CUSTOMS location added by followingthe same process ie.

9 By sending a detailed e-mail to the . In a similar manner, trading relationship(import/export) can also be got added / Through ICEGATEOnce the registration formalities are completed, the members of thetrade would be in a position to file and receive documentselectronically through the Gateway on a round the clock basis. In thepresent phase of operations no fee is being '1rlIli! rYIlkft YY I6) Preparation of messages for Shipping Bill. Bills of Entry, IGM, EGMand Consol Manifests(a) Creation of the electronic messages:For generation 'of 4lectronic documents, for ShippingBills, Bills of Entry, for submission in ICES through ICEGATE, NIChas made Remote EDI system (RES) software, which is available tothe trade on URL: and can be downloaded free ofcost from there.

10 The user manual for RES package is also availableon the above )Fi The members of trade who may have been using the RES under at some other EDI Location shall note that due to changes in themessage formats in ICES , the RES 'software has also beenmodified to that extent, and hence they shall use the modified RESpackage for ICES only. RES is not available for IGM and EGM.(ii) Members of the trade who do not use RES packageprovided by NIC and wish to use their own software for thegeneration of documents for filing on ICEGATE may refer to the newMessage Implementation Guidelines as published onhttp: / /wwvv.