A.S.P. 2017-2018 Parent Handbook & Enrollment Packet - …

1 City of tracy 333 Civic Center Plaza tracy , CA 95376 PARKS & RECREATION DEPARTMENT 715 N. Central Ave tracy , CA 95376 MAIN FAX After school Program 2017-2018 Parent Handbook & Enrollment Packet Sponsored by City of tracy Parks and Recreation Department And tracy unified school district After school Program Parent Handbook Page 2 of 8 ASP Parent Handbook 2017-2017 revised 9-11-17 Introduction: The Parks and Recreation Department operates several recreational programs for school age children.

2 This Handbook is designed to give general information about the policies and procedures that are common to all our programs containing child care elements. By signing the agreement at the end, you are stating that you understand and will abide by the policies and procedures detailed in this Handbook . For current program information and fees, please refer to the Activity Guide. Phone Numbers: These phone numbers are for emergency purposes only. Keep in mind that the City of tracy is charged for each call received and sent.

3 Sites phones are available during program hours. Staff will check phone messages only on days of programming. Bohn (209) 814-7885 Hirsch (209) 814-7886 Poet-Christian (209) 814-7889 Program Schedules and Sites After school Program Hirsch Bohn Poet Mondays 1:30pm 5:30pm 1:30pm 5:30pm 1:30pm - 6:00pm Tuesday-Fridays 2:15pm 5:30pm 2:35pm 5:30pm 3:05pm 6:00pm * Program starts right after school on minimum days. Minimum Days: The after school program begins when the regular school releases, NOT WHEN KINDERGARTEN is released.

4 If your child gets out of school before the regular school , you may need to make other arrangements. **Staff is aware of the TUSD school schedule and is scheduled to work on minimum days. We do not have program available for kindergarteners. Holidays and Closed Days September 4 Labor Day October 23 Parent /Teacher Conference November 10 Veteran s Day November 20-24 Thanksgiving Break December 18-29 Winter Break January 1 New Year s Day January 15 Martin Luther King Jr. Day January 26 Teacher In-service February 12 Lincoln s Birthday February 19 Presidents Day March 2 Teacher In-service March 30 April 6 Spring Break Registration Procedure: Registration for all programs is taken at The Grand Theatre Center for the Arts at 715 Central Avenue, Monday Thursday 8am-6pm and every other Friday 8am-5pm.

5 Registration is also accepted online at prior to the start date. Enrollment for one month does not reserve a space for the next month. Each month has a separate Activity Code. A separate registration form with the appropriate Activity Code must be turned in each month. Participants must be registered with payment each month by the 1st day of the program. All registration paperwork must be completed and turned in before a child may start the program. If payment is not received by the 1st day of the program, a $20 daily fee will be charged until a monthly payment has been received.

6 If payment is not received after three days it may result in discussion for discontinuation of services. After school Program Parent Handbook Page 3 of 8 ASP Parent Handbook 2017-2017 revised 9-11-17 Full Time Rate Procedure: The full time rate per month is $200 for residents and $220 non-residents. Fees are due on or before the 1st of the month. You can fax a completed registration form with credit card information to the Parks & Recreation Department at (209) 831-6271. You can also register for full time care online at Staff can NOT accept payment at the site.

7 Daily Rate Procedure: There is a daily rate available for those who wish to utilize the After school Program only a few days per month or track period. The fee is $20 per day for residents and $23 for non-residents up to a maximum of 10 days. All days paid for must be used by the end of the month. Unused days will not be refunded and cannot be rolled over to another month. Hourly Rate Procedure: There is an hourly rate available for those who wish to utilize the After school Program for up to 25 hours per calendar month.

8 The fee is a flat fee of $115 for 1-25 hours for residents and $127 non-residents in a calendar month. Unused hours may not be rolled over to another month. Payment Procedure: Participants must be registered with payment each month by the 1st day of the program. Payments are due before the start date of the program. If payment is not received by the 1st day of the program, a $20 daily fee will be charged until a monthly payment has been received. If payment is not received after three days it may result in discussion for discontinuation of services.

9 Payment will not be accepted at program site, no exceptions. You may bring your registration form and payment to the Grand Theatre Center for Arts located at 715 Central Avenue, Monday-Thursday 8am-6pm and every other Friday 8am-5pm. Payments CAN NOT be made over the phone. You also have the option of faxing your registration to (209) 831-6271 if paying by credit card or mailing in your registration and payment. Please remember that if payment is not received before the 1st day of the program a $20 daily fee will be charged until a monthly payment has been received, no exceptions.

10 Continuous violation of this policy may result in the student not being enrolled permanently into the After school Program and/or transported to tracy Police Department for supervision and Parent notification. Pick Up Procedures: All children must be signed in/out by the Parent or approved individual who is 18 or older. Those under 18 years old that are authorized to pick up children must be approved in writing on a Sign-Out Waiver form and must be signed by a legal guardian in front of City staff or with a notary.