and Intervention Framework Presentation to the SMS …

1 Municipal Support and Intervention FrameworkPresentation to the SMS conferenceMUNICIPAL SUPPORT & Intervention FRAMEWORKAd hoc support approachStructured & focused supportCategorisation of municipalitiesDefineSupport & InterventionSetting up of Support Providers ForumData base of Support Providers & PartnersDeployment StrategyTypes of Support & InterventionMunicipal Support PlanLaunching- Data base- Forum -FrameworkDepartment-MS Unit -MRE Unit District level Municipal Support UnitsRoll Out PlanA. Consultation Staff MEC SALGA Municipalities Cabinet Committee Portfolio CommitteeB. Data base(Partners & and Support Providers)C. Launching Municipal Support& InterventionFrameworkD. LaunchingSupport Providers ForumE. Mun Support PlanAuthority FunctionsF. Establish Units - Support Units-MRE UnitG. Piloting Piloting Frameworkin selectedcategoriesPrinciples of Support & Intervention Mainstreaming & promotion of integration Short & long term to optimise effectiveness Seek out the most vulnerable (capacity levels) Addresses the needy (respond to the needs identified) Build resiliencePresentation overviewThis report comprises four main sections:1.

2 The first presents a context of municipalities in the Eastern Cape and presents types of municipal support and Intervention . 2. The second presents a Framework for strengthening municipal support and Intervention functions. 3. The third applies the Framework to DLGTA at a broad level. 4. The fourth outlines a road map for institutionalising the function. Types of municipalities in the Eastern CapeCategorising municipalities: Based on monitoring, municipalities can be categorised into those that require different types of support. In the interim, a desktop categorising method can be used: A: Metros (1) B1: Secondary cities (1) B2: Local municipalities with a large town as core (3). B3: Local municipalities with small towns, with relatively smallpopulation and significant proportion of urban population but with no large town as core (18).

3 B4: Local municipalities which are mainly rural with communal tenure and with, at most, one or two small towns in their area (16). C1: District municipalities which are not water services authorities (1). C2: District municipalities which are water services authorities (5).Categorisation of municipalitiesA Nelson Mandela metropolitan MunicipalityB1 buffalo city Local MunicipalityB2 Makana Local MunicipalityB2 Lukhanji Local MunicipalityB2 King Sabata Dalindyebo Local MunicipalityB3 Camdeboo Local MunicipalityB3 Blue Crane Route Local MunicipalityB3 Ikwezi Local MunicipalityB3 Ndlambe Local MunicipalityB3 Sunday's River Valley Local MunicipalityB3 Baviaans Local MunicipalityB3 Kouga Local MunicipalityB3 Kou-Kamma Local MunicipalityB3 Great Kei Local MunicipalityB3 Amahlati Local MunicipalityB3 Nkonkobe Local MunicipalityB3 Nxuba Local MunicipalityB3 Inxuba Yethemba Local MunicipalityB3 Tsolwana Local MunicipalityB3 Inkwanca Local MunicipalityB3 Sakhisizwe Local MunicipalityB3 Maletswai Local MunicipalityB3 Gariep Local MunicipalityB4 Umzimkhulu Local MunicipalityB4 Umzimvubu Local MunicipalityB4 Mbhashe Local

4 MunicipalityB4 Mnquma Local MunicipalityB4 Ngqushwa Local MunicipalityB4 Intsika Yethu Local MunicipalityB4 Emalahleni Local MunicipalityB4 Engcobo Local MunicipalityB4 Elundini Local MunicipalityB4 Senqu Local MunicipalityB4 Mbizana Local MunicipalityB4 Ntabankulu Local MunicipalityB4 Qaukeni Local MunicipalityB4 Port St Johns Local MunicipalityB4 Nyandeni Local MunicipalityB4 Mhlontlo Local MunicipalityC1 Cacadu District MunicipalityC2 Amatole District MunicipalityC2 Chris Hani District MunicipalityC2 Ukhahlamba District MunicipalityC2 District MunicipalityC2 Alfred Nzo District MunicipalityTypes ctd024681012141618A B1B2B3B4C1C2012345678 Cacadu (C1)Amathole(C2)Chris Hani(C2)Ukhahlamba(C2) bo(C2)Alfred Nzo(C2)B1B2B3B4 Type of municipal supportEstablishmentConsolidationSustain abilityAC2C1B1B2B4 LightSupportInterventionCr isisIntenseGeneralB3Cr i s i sLight support Light support: This refers to support offered to municipalities in improving performance and implementing new policies and legislation.

5 This type of support is relevant to municipalities that are generally functioning well (sustainability phase) and can implement new policies and legislation through appointing the required skillswith the support of grants and some technical assistance from provincial and national government. Generally, such municipalities can appoint and manage consultants to undertake tasks in which they do not have the required capacity. Medium support Medium support: This is applicable to municipalities that are gradually establishing themselves and are steadily improving their performance, but nonetheless require support to reach and complete the consolidation phase. This is typically related to a specific problem. Here there are two sub-sets: Short term organisational building focussing on specific problems that occur within the institution and can be resolved through short term technical support.

6 Medium term gap filling involving support to institutions in delivering services. It is relevant both to institutions that are established and functioning and those that are still being established, but can t upscale their delivery without additional support through the placement of technical assistance teams (programme management units), often with skills from the private sector. Intense support Intense support: This is a component of hands on support and is focussed on those municipalities which are still effectively in the establishment phase and grappling with quite severe problems. Municipalities may also be in sustainability or consolidation phases but are facing severe are two sub-types: Long term organisational building which is likely to include political, strategic and operational components. This acknowledges that there are no structural or environmental constraints to this capacity being built over the medium to longer term.

7 Long term gap filling is relevant to those institutions which are not able to ever attract the required skills (in the medium to long term) due to broader structural and environmental (geographical location and population densities) constraints. This limits them from recruiting skills on a full-time basis. It is acknowledged that it is better in these environments to appoint a qualified engineer, for example, for one day a week rather than an unqualified person to try and fulfil this function. This requires capacity from another institution to be deployed on an ongoing basis to fill the gaps that exist. An example of this is a shared service centre. Municipal Intervention Intervention as a legal instrument is the unilateral interference by one sphere into the affairs of another sphere in order to remedy an unacceptable situation. Last resort, only after all other options for resolving the issue have been exhausted.

8 Legal base for Intervention into local government by provinces is S139 of the Constitution and sections of the MFMAP rinciples of Integration Mainstreaming & Promotion of Integration Long term approach to optimise effectiveness Seek out the most vulnerable & build resilienceTypes of Intervention Four types of Intervention : Regular interventions in response to a crisis that is not strictly financial in nature (failure to fulfill an executive obligation). Managed by MEC for LG; Intervention in response to a municipality having serious financial problems (financial recovery plan). Managed by MEC for LG; Intervention in response to a municipality failing to adopt a budget or revenue-raising measures. Managed by MEC for LG; Intervention in response to a municipality experiencing a crisis in financial affairs. Managed by MEC Finance.

9 Distinction between substantive and procedural aspects re the above. Pre-requisites to support and intervene Concept of authority and providers: Norms and standards Framework and targets Support & Intervention Co-ordination and mobilisation Monitoring & evaluation These are regarded as AUTHORITY FUNCTIONS and are performed by government. PROVIDER FUNCTIONS are performed by service providers On the following slide support methodologyis given:ConceptTargets1 Performance Assessment2 Diagnose3 MediumbIntensecInterventiondLightaCo-ord ination & mobilisation4 Private sector Professional associations & retired professionalsParastatals (DBSA)Donor s & international volunte er sSector departsSALGAD eployment strategy5 Detailed planning & implementation6 Municipal Performance2 Knowledge sharing10 Norms & standards7 Tools & guidelines8 Monitoring & evaluation9 Components Targets: Two main informants to targets: National targets from national policies and programmes.

10 Provincial targets. Performance assessment: Assessment, based on KPIs (that will include the targets listed above), will define where the municipality is located in terms of establishment, consolidation and sustainability. Dplg currently busy with work on M&E, core set of indicators have been defined which can form the basis of departmental indicators for monitoring. DM & LM support programmes: Having conducted the assessment, it is then possible to define broad municipal support programmes for district and local municipalities. Diagnose: Relevant mostly to municipalities in the establishment and consolidation phases. Deeper assessment of performance and the reasons behind such performance. Encompasses a number of steps. Components ctd Co-ordination and mobilisation: Once municipalities have been identified for different types of support, support role-players can be mobilised and co-ordinated.