Application for a first trade licence or additional ...

1 Application for a first trade licence or additional licences VTL301. Please read the guidance notes before filling in all sections of this form. Please use black ink and capital letters. To renew a licence use Reminder for a trade licence and renewal Application form' (VTL305). 1. Application details (Put in the box that applies). I am applying for a first trade licence I am applying for additional trade licences I am applying for a change of details . Please give your current holder number (if applicable). Please state how many licences you are applying for Type of business (see notes 1 and 3 on the guidance notes) Official use Date received at DVLA. Motor trader Manufacturer Repairer . Dealer Valeter Accessory fitter . vehicle tester Finance company Lease hire company . Explain how you will be using the trade plates: To support your Application you will need to provide either: A Companies House registration number , a copy of your motor trade ' insurance certificate or a public liability' certificate.

2 All evidence provided must be valid, match the name of the business or applicant and must show motor trade activity. Please do not send originals as we cannot return these. 2. Applicant's details Business name: Business address: Postcode: Business phone number: Please tick box if you are happy to receive updates from Parcel Force about the delivery of your trade plates (see note 10 on the guidance notes). Your name: Your home address: Postcode: Have you ever held trade plates at your current place of business? Yes No . Has the current business ever traded under any other names? Yes No . If yes, please provide all previous details, that is, names and addresses Previous trading names and addresses: Do you already hold a valid trade licence for the businesses listed above? Yes No . Have you ever held trade plates for any other business? Yes No . If you have answered yes to any of the above please list the holders' numbers and the trade plate numbers you hold or have held.

3 3/19. Holder number trade plate number Please continue on a separate sheet if required. 3. Are the trade licences for use on: All types of vehicle ? Yes If yes, do you also need cycle plates? Yes Do you need cycle plates only? Yes Please state the date that you want the licences to start (see guidance note 6). M M Y Y Do not send us your Application more than 10 days before you want the licences to start. From: / . 4. Payment I enclose the fee of (see guidance note 6 Rates of duty or go to ). Cheques and postal orders should be made payable to DVLA Swansea'. Do not send cash, blank cheques Cheque or postal order number: or blank postal orders Any post dated cheques will not be accepted and your Application will be rejected. Declaration This declaration must be signed by the motor trader, partner or director. Making a false declaration is an offence and can lead to prosecution. I declare that the information given on this Application form is correct and I will notify DVLA in the event of this information changing.

4 I also confirm that I have read the important points to note, the attached guidance notes and all trade licences will be used in accordance with the specific limitations of use as detailed. Signature: Date: Name (in capital letters): If you are signing for a partnership, limited company or other company, give your position in the business (for example, motor trader, partner or director). Important points to note A trade licence is not transferable and if any change occurs in the name, proprietorship, legal entity or address of the holder, you must tell DVLA immediately. There is no automatic exemption from MoT testing for vehicles used under a trade licence . A vehicle used under a trade licence is only exempt from the MoT testing requirement when driven during or on completion of repairs, or when driven to and from a pre-booked MoT test. A vehicle that has failed the test and has no current MoT in place must be towed to the place of breaking. trade plates should not be used on a vehicle that is carrying passengers for hire and reward.

5 The purposes for a trade licence being issued does not allow passengers to be carried on a commercial or personal basis. Please keep the guidance notes so you can refer to them in the future. Send this form to DVLA Swansea, SA99 1DZ. Keep up to date with our latest news and services. Guidance notes You, as the applicant, should keep these notes and make to demonstrate the operation of a vehicle , its them available to everyone who uses the trade plates. accessories or equipment, when you hand it over This is a brief guide. For more detailed information please to a purchaser or deliver it to the place where they refer to the following: intend to keep it the vehicle Excise and Registration Act 1994 (VERA) for moving vehicles: the Road Vehicles (Registration and Licensing) for valeting or accessory fitting between traders'. Regulations 2002 (RV(R&L) (Regs) (S1 2002 No. 2742). premises. (Valeting means the thorough cleaning of a vehicle before its registration or to prepare You can get these from the Stationery Office Publications it for sale; it includes removing wax and grease Centre website: from the exterior, the engine and the interior of the vehicle .))

6 1. Issue of trade licences Please note: this does not apply to a drive Please note: there is no automatic right to get a trade through car wash or hand car wash business that licence . Only those that can fully comply with the is open to the public to bring their vehicles for specified criteria will be eligible to become a trade cleaning at any time. licence holder. to a workshop where special equipment or To be eligible to apply for a trade licence you must accessories are fitted either be a motor trader or a vehicle tester. between traders' premises and another location A motor trader is defined as: between traders' premises and auctions or other a manufacturer or repairer of, or dealer in, mechanically places of sale propelled vehicles to go to and from places of test or inspection and for a dealer in vehicles, if you carry on a business going to a place for breaking and dismantling. consisting wholly or mainly of collecting or delivering A motor trader may use the trade licence on a mechanically propelled vehicles and not including mechanically propelled vehicle only if it is temporarily any other activities except those of a manufacturer in their possession in the course of their business.

7 Or repairer of or dealer in such vehicles. This includes A motor trader who is a manufacturer may also hire and leasing companies and also finance and hire use the licence on a vehicle kept only for research purchase companies. and development purposes, or on vehicles that other A vehicle tester is defined as: manufacturers submit to them for testing. a person other than a motor trader who regularly in A vehicle tester may use the trade licence only on the course of their business engages in the testing vehicles submitted to them for testing (including the on roads of mechanically propelled vehicles vehicles trailer, its accessories or equipment). belonging to other people. 2. How to fill in the VTL301 form to apply for a 4. Display of trade plates trade licence A trade plate: You must fill in all sections. must be displayed on a vehicle as long as You must sign and date the Application form. it is visible and vertical on both the front and rear Please make sure you enclose the correct fee.

8 (rear only for motorcycles). We will reject your Application if you do not supply cannot be displayed inside a vehicle the information we need or if you have not enclosed must not cover the vehicle 's existing number plates the fee. You will be required to provide either your (except motorcycles). Companies House registration number or a copy Please note: motorcycles can continue to display a of your Public Liability' insurance certificate showing trade plate over the existing number plate. motor trade activity, or a Motor trade ' insurance certificate matching the name of the applicant. 5. Offences We cannot return these documents so please do not provide the originals. It is an offence to: knowingly make a false declaration on the Application 3. Permitted uses of trade licences form or any supporting material you used to make You must only use trade licences for the particular the Application business purposes for which we issued them. use more than one vehicle under a trade licence at These include: any one time to test or trial a vehicle , its accessories or equipment keep a vehicle on a road when not in use except in during or immediately after its construction, certain emergency situations modification or repair use a vehicle without a current trade licence but for a return journey to a public weighbridge or for displaying both plates registration or inspection by an authorised official misuse, alter, deface or damage a trade plate to undertake a test trial for the benefit of a display anything on a vehicle that could be mistaken prospective purchaser or the press for a trade plate display trade plates other than those issued by DVLA 7.

9 Penalties display trade plates if the trade licence has expired There is a maximum fine of 5,000 and a possible display trade plates if you become ineligible to be a prison term of up to two years for: trade plate holder making a false or misleading declaration or use the vehicle for any purpose other than those providing false or misleading evidence in an specified in the regulations Application use the vehicle for the general conveyance of goods fraudulently altering or using trade plates or burden. Exceptions to this include: fraudulently lending them or allowing them to be non-returnable loads used by another person. collection and delivery of parts, accessories or There is a maximum fine of 1,000 or five times the equipment carried for the purpose of being fitted rate of duty chargeable in respect of the vehicle or to the vehicle vehicles, whichever is the greater, for: use a vehicle which is permanently in the possession using a trade licence for a purpose not permitted by of the trade licensee unless they are a manufacturer the regulations.

10 And the vehicle is one kept solely for research and development. 8. Refunds You can surrender a trade plate at any time for a 6. Rates of duty refund of the licence duty. To get a refund for each You can apply for one of the following: full calendar month left on the trade licence , you 6 or 12 month trade licence in January must apply before the first day of the month. You will 6 month trade licence in July. need to fill in an Application for a refund of tax on New traders who apply for a trade licence at any time surrender of a trade licence ' (VTL308) form available other than January and July need to get a trade licence from for a period of 7, 8, 9, 10, or 11 months for the licence to end in December or June. 9. Replacement For example, a customer making an Application in If your trade plates are lost, stolen, damaged or March needs a licence to cover a 10 month period to destroyed, apply for a replacement using the VTL310. end in December. Application form at If rates of duty change in the Chancellor's annual 10.