BY ORDER OF THE AIR FORCE INSTRUCTION 33-301 …

1 BY ORDER OF THE SECRETARY OF THE AIR FORCE AIR FORCE INSTRUCTION 33-301 15 JULY 2015 Communications and information administration responsibilities AND MANAGEMENT COMPLIANCE WITH THIS PUBLICATION IS MANDATORY ACCESSIBILITY: Publications and forms are available on the e-publishing website at for downloading and ordering. RELEASABILITY: There are no releasability restrictions on this publication. OPR: SAF/A6SF Supersedes: AFGM2014-33-02, 18 February 2015 Certified by: SAF/CIO A6 (Teresa M. Salazar, SES) Pages: 12 This Air FORCE INSTRUCTION (AFI) implements Air FORCE Policy Directive (AFPD) 33-3, information Management; defines Administrative responsibilities , to include postal and official mail; functional management and responsibilities associated with Air FORCE Specialty Code (AFSC) 3A1X1, administration .

2 This INSTRUCTION applies to all Air FORCE personnel to include active duty military, guard, reserve, civilian, and foreign nationals employed by the Department of the Air FORCE and Air FORCE contractor personnel. This AFI may be supplemented at any level, but all supplements that directly implement this publication must be routed to SAF/AAII Policy Branch for coordination prior to certification and approval. Refer recommended changes and questions about this publication to the Office of Primary Responsibility (OPR) using the AF Form 847, Recommendation for Change of Publication; route AF Forms 847 from the field through the appropriate functional chain of command.

3 The authorities to waive wing/unit level requirements in this publication are identified with a Tier ( T-0, T-1, T-2, T-3 ) number following the compliance statement. See AFI 33-360, Publications and Forms Management, Table for a description of the authorities associated with the Tier numbers. Submit requests for waivers through the chain of command to the appropriate Tier waiver approval authority, or alternately, to the Publication OPR for non-tiered compliance items. Ensure that all records created as a result of processes prescribed in this publication are maintained in accordance with (IAW) Air FORCE Manual (AFMAN) 33-363, Management of Records, and disposed of IAW Air FORCE Records information Management System (AFRIMS) Records Disposition Schedule (RDS).

4 The use of the name or mark of any specific manufacturer, commercial product, commodity, or service in this publication does not imply endorsement by the Air FORCE . Certified Current 29 July 2016 2 AFI33-301 15 JULY 2015 Chapter 1 OVERVIEW Introduction. administration duties include a variety of activities in direct support of organizational commanders, directors, senior leaders, Department of Defense (DoD), joint activities, and Air FORCE (AF). Administrative personnel are assigned to AF organizations, at all echelons, to assist with unit management and support. This career field also includes postal and official mail management, which provides efficient, economical transportation of mail, effective operation of military post offices, and sound management of the official mail programs throughout the Air FORCE .

5 Duties. Military and civilian administration personnel are responsible for overall organizational management functions. Duties include (but are not limited to) the following: Office Management. Includes processes and activities to support organizational communications, such as correspondence preparation, distribution, suspense tracking, workflow management, electronic mail management, content management and other related duties. This also includes various functions in support of military and civilian leaders, including calendar management and meeting support. Additionally, administration personnel will ensure communications comply with standards for style and format.

6 Office management also includes duties related to managing publications and forms, policies, and processes at the unit level. Human Resources. Includes management of organizational personnel and manpower programs, such as personnel rosters, evaluations, decorations, supervisory data, orders, in-/out-processing personnel, and manpower authorization requests. administration personnel validate accuracy of information in personnel and manpower database systems on behalf of their organization. In addition, they coordinate personnel actions between their unit and military personnel organizations. Executive Support. Includes executive support to General Officers and Senior Executive Service civilians, to include arranging travel and lodging, coordinating itineraries, and preparing trip folders.

7 Additionally, these duties include planning, preparing, arranging and conducting official functions. administration personnel may also coordinate with Protocol and assist with Distinguished Visitor support and events, to include managing recognition and special ceremonies, scheduling event locations, coordinating gifts, and guest lists. Postal and Official Mail. Includes postal financial services, supply, receipt, dispatch functions, and mail delivery services. Administrative personnel provide security for all mail and postal directory services. Additionally, they prepare forms and reports as well as maintain postal records, supplies, operations plans, and adequate stock of postage and money orders.

8 These duties also include operating the Official Mail Center by preparing and distributing organizational mail. Assignments. administration personnel are assigned to nearly every functional community; executive staffs, postal organizations, and other support positions. Members of AFSC 3A1X1 are responsible for widely diverse tasks and often serve in organizations as the AFI33-301 15 JULY 2015 3 only administration person assigned. As such, supervisors and functional managers should encourage administration personnel to deliberately seek out others in their specialty to exchange information . Job rotations within a given duty assignment, while not always practical, should be exercised when possible to provide a greater diversity of training and experience.

9 4 AFI33-301 15 JULY 2015 Chapter 2 administration ROLES AND responsibilities Chief information Dominance and Chief information Officer (SAF/CIO A6). SAF/CIO A6 is responsible for Air FORCE administration . Specific responsibilities include the following: Formulate strategy and establish policy and guidance on the development of all enlisted and civilian personnel in the AFSC 3A1X1 and the equivalent civilian personnel career field; this includes managing professional development and utilization of the administration workforce. Provide sufficient guidance and direction to establish consistent formats and other related standards for administrative communications.

10 Serve as the Approval Authority for guidance pertaining to the Air FORCE Publications and Forms program. Maintain operational oversight, inspection, and advisory for the Air FORCE postal service; this includes programming, budgeting, and obligating funds to ensure all transportation and delivery costs accountability. Coordinate postal contingency and war planning matters within the Military Postal Service. Air FORCE Career Field Manager (AFCFM) for AFSC 3A1X1. AFCFMs are responsible for the overall management, training, and development of Airmen within their specialty. The AFCFM for AFSC 3A1X1 carries out the specific responsibilities listed in AFI 36-2640, Executing Total FORCE Development.