BY ORDER OF THE AIR FORCE INSTRUCTION 36-1004 …

1 BY ORDER OF THE AIR FORCE INSTRUCTION 36-1004 . SECRETARY OF THE AIR FORCE . 29 AUGUST 2016. Personnel THE AIR FORCE CIVILIAN RECOGNITION. PROGRAM. COMPLIANCE WITH THIS PUBLICATION IS MANDATORY. ACCESSIBILITY: Publications and forms are available for downloading or ordering on the e- Publishing website at RELEASABILITY: There are no releasability restrictions on this publication. OPR: AFPC/DPIE Certified by: SAF/MR. (Mr. Daniel R. Sitterly). Pages: 59. Supersedes: AFI 36-1004 , 3 December 2009. This Air FORCE INSTRUCTION (AFI) implements the requirements of Department of Defense Directive (DoDD) , DoD Civilian Personnel Manual System, Department of Defense INSTRUCTION (DoDI) , Volume 451, DoD Civilian Personnel Management System: Awards, and Air FORCE Policy Directive (AFPD) 36-10, Civilian Performance Management. It provides Department of the Air FORCE policy, criteria, and administrative instructions concerning recognizing the achievements of civilian employees and civilians not employed by DoD.

2 It applies to civilian employees of the Regular Air FORCE (RegAF), Air FORCE Reserve (AFR), and Air National Guard (ANG). In collaboration with the Chief of Air FORCE Reserve (AF/RE) and the Director of the Air National Guard (NGB/CF), the Deputy Chief of Staff, Manpower, Personnel and Services (AF/A1) develops personnel policy for the Air FORCE Civilian Recognition Program. This AFI may be supplemented at any level; all supplements must be approved by the Human Resource Management Strategic Board (HSB) prior to certification and approval. Refer recommended changes and questions about this publication to the OPR using Air FORCE (AF) Form 847, Recommendation for Change of Publication; route AF Form 847s to the Air FORCE Personnel Center (AFPC) Publishing Office, 550 C Street West Suite 48, Randolph AFB Texas 78150-4750, or email The authorities to waive wing/unit level requirements in this publication are identified with a Tier ( T-0, T-1, T-2, T-3 ).

3 Number following the compliance statement. See AFI 33-360, Publications and Forms Management, Table for a description of authorities associated with tier numbers. Submit requests for waivers to the Publication OPR for non-tiered compliance items. Ensure that all records created as a result of processes prescribed in this publication are maintained IAW Air 2 AFI36-1004 29 AUGUST 2016. FORCE Manual (AFMAN) 33-363, Management of Records, and disposed of IAW the Air FORCE Records Disposition Schedule (RDS) in the Air FORCE Records Information Management System (AFRIMS). The use of the name or mark of any specific manufacturer, commercial product, commodity, or service in this publication does not imply endorsement by the AF. This AFI. requires collecting and maintaining information protected by the Privacy Act of 1974, System of Records Notice F036 AFPC V, Awards and Decorations, applies.

4 SUMMARY OF CHANGES. This publication must be completely reviewed. This revision prescribes the policies and procedures concerning United States Air FORCE (USAF) incentive awards to foreign civilian personnel and foreign decorations to USAF civilian employees. AFI36-1004 29 AUGUST 2016 3. CHAPTER 1 AIR FORCE INCENTIVE AWARDS PROGRAM INTRODUCTION, OBJECTIVE, AND GENERAL INFORMATION 6. Recognition Program Introduction.. 6. Civilian Recognition Program Objective.. 6. Purpose: .. 6. Program Administration: .. 6. Monetary and Honorary Awards.. 6. Special Command Trophies and Awards.. 7. Federal and Non-Federal Awards.. 7. Incentive Awards from Other Federal Departments.. 7. Monetary Incentive Awards to Employees of Other Federal Agencies.. 8. Foreign Decorations.. 8. Posthumous Awards.. 9. Presenting and Publicizing Awards.. 9. Eligibility for Multiple Federal Awards.

5 9. Who Can Nominate.. 9. Certificates in Braille.. 9. Ordering Medals.. 9. Replacing Medals.. 9. Replacing Certificates.. 10. Engraving Medals.. 10. Figure Example Name Engraving.. 10. CHAPTER 2 SPECIFIC AND GENERAL RESPONSIBILITIES AND ELIGIBILITIES 11. Responsibilities: .. 11. General Information.. 14. Installation Actions.. 14. Eligibility.. 15. Restrictions.. 16. Nomination Process.. 16. Documenting Incentive Awards.. 16. CHAPTER 3 MONETARY INCENTIVE AWARDS 17. General Information.. 17. Special Act or Service Award (SASA).. 17. 4 AFI36-1004 29 AUGUST 2016. Notable Achievement Award (NAA).. 18. Table Quick Guide for Calculating Awards Based on Tangible Benefits.. 19. Table Scale of Recommended Awards Based on Intangible Benefits.. 19. CHAPTER 4 TIME-OFF INCENTIVE AWARDS 21. Granting Time-Off Awards.. 21. Eligibility.. 21. Time-Off Award Restrictions.

6 22. Documenting Time-Off.. 22. Recording Scheduled Time-Off.. 23. CHAPTER 5 HONORARY INCENTIVE AWARDS 24. General Information.. 24. Presidential Awards.. 24. Department of Defense Awards.. 24. Air FORCE Awards.. 25. Figure DECS.. 26. Figure OCCSA.. 27. Figure AFCAV.. 28. Figure MCSA.. 29. Figure CCAV.. 30. Figure ECSA.. 31. Figure CAA.. 32. Figure Length of Service Pins.. 34. Table Civilian Honorary Awards Approval Authority (see all notes).. 36. CHAPTER 6 CAMPAIGN AND SERVICE AWARDS 38. Purpose.. 38. Secretary of Defense Medal for the Defense of Freedom (DFM).. 38. Figure DFM.. 38. Secretary of Defense Medal for the Global War on Terrorism (GWOT-C).. 39. Figure GWOT-C.. 40. Armed Forces Civilian Service Medal (AFCSM).. 41. Figure AFCSM.. 42. CHAPTER 7 AWARDS FOR NON-GOVERNMENT PERSONNEL 44. AFI36-1004 29 AUGUST 2016 5. Purpose.. 44. Eligibility.

7 44. Secretary of the Air FORCE Distinguished Public Service Award.. 44. Chief of Staff of the Air FORCE Award for Exceptional Public Service.. 45. Air FORCE Exceptional Service Award (ESA).. 46. Air FORCE Scroll of Appreciation (AFSA).. 46. Commander's Public Service Award.. 47. Recognizing Local Community or Civic Officials (Non-Federal Employees).. 48. CHAPTER 8 DEPARTMENT OF THE AF CIVILIAN LAPEL PINS 49. Senior Executive AF Lapel Pin.. 49. Senior Civilian (GS-15 and equivalent) Pin.. 49. Headquarters Air FORCE (HAF) Staff Lapel Pin.. 49. AF Civilian Pin.. 49. Chapter 9 REFERRAL BONUS FOR RECRUITMENT AND HIRING. 50. Referral bonuses are granted, as with other awards, at the discretion of management and are not an entitlement.. 50. Attachment 1 GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION 51. Attachment 2 EXAMPLE AF FORM 1768 STAFF SUMMARY SHEET 57.

8 Attachment 3 instructions FOR PREPARING CITATIONS FOR SPECIFIC. AWARDS 58. 6 AFI36-1004 29 AUGUST 2016. Chapter 1. AIR FORCE INCENTIVE AWARDS PROGRAM INTRODUCTION, OBJECTIVE, AND. GENERAL INFORMATION. Recognition Program Introduction. The goal of the AF Recognition Program is to foster mission accomplishment by recognizing excellence of both military and civilian members of the FORCE and motivating them to high levels of performance and service. Monetary awards are also authorized to recognize the scientific achievements and inventions of military personnel. Specific information on awards for military personnel is found in AFI 36-2803, The Air FORCE Military Awards and Decorations Program. Whenever possible, the service, accomplishments, and performance of military and civilian members will be recognized at combined awards ceremonies. Civilian Recognition Program Objective.

9 The AF Civilian Recognition Program will be administered by Headquarters Air FORCE (HAF), commanders, managers, and supervisors on the basis of merit without regard to age, sex, race, color, religion, national origin, marital status, or physical or mental handicap. Commanders, managers, and supervisors will make special efforts to ensure that minorities, women, and other under-represented groups are included among those given fair consideration for monetary or honorary awards. The program is intended to provide special awards for superior accomplishments. Purpose: This AFI prescribes guidance and procedures governing the AF Incentive Awards Program and delegates authority, assigns responsibility, and establishes requirements for awards and awards programs for civilian employees within the AF. It also establishes AF-level awards for private citizens, groups or organizations.

10 Program Administration: The goal of the AF Civilian Awards Program is to foster mission accomplishment by recognizing excellence in its civilian employees and motivating them to high levels of performance and service. The AF Civilian Incentive Awards program will be administered by HAF, commanders, directors, managers, and supervisors at all levels. They will: Ensure that awards are granted consistent with Equal Opportunity (EO) program and affirmative employment program policies and are free from discrimination regardless of age, sex, race, color, religion, national origin, marital status, or physical or mental disability. Discrimination based on sexual orientation is prohibited as prescribed by DoDD , Diversity Management and Equal Opportunity in the DoD. Ensure that special efforts are made to ensure under-represented groups are included among those given fair consideration for all incentive awards.