BY ORDER OF THE AIR FORCE INSTRUCTION 65-103 …

1 BY ORDER OF THESECRETARY OF THE AIR FORCEAIR FORCE INSTRUCTION 65-1035 AUGUST 2005 financial ManagementTEMPORARY duty ORDERSCOMPLIANCE WITH THIS PUBLICATION IS MANDATORYACCESSIBILITY:Publications and forms are available on the e-Publishing website at for downloading or :There are no releasability restrictions on this : SAF/FMPC Certified by: SAF/FMP (Col Bill D. Brogdon)Supersedes AFI65-103, 23 February : 75 This INSTRUCTION implements Air FORCE Policy Directive 65-1, management of financial Resources, andprovides guidance on preparation of Special Orders for temporary duty travel (TDY) and emergencyleave. This INSTRUCTION explains and provides information on how special orders are written, funded,reproduced and distributed.

2 This INSTRUCTION applies to all active, Air FORCE Reserve (AFRES), and AirNational Guard (ANG) INSTRUCTION directs collecting and maintaining information subject to the Privacy Act of 1974 autho-rized by 10 8013 Joint Travel Regulation (JTR) and Joint Federal Travel Regulation (JFTR). Sys-tem of records F010 AFA applies. SUMMARY OF CHANGESThis revision incorporates Interim Change (IC) 2005-1 and adds the requirement that each travel authori-zation contain a statement indicating whether the traveler is authorized to purchase transportation ticketsusing a centrally billed account (CBA) or an individually billed account (IBA). A bar ( | ) indicates a revi-sion from the previous edition.

3 The entire text of the IC is at the last attachment. Chapter 1 GENERAL Orders.. Information and Explanation of Terms: ..4 Figure Amended ORDER .. 8 Table for Attendants and Escorts.. 12 Chapter 2 TDY ORDERS and Responsibilities of the Orders Approving Official (AO)..142 AFI65-103 5 AUGUST 2005 Table Codes.. TDY (DD Form 1610)..18 Figure TDY ORDER .. 19 Figure (Suggested) ORDER Back.. temporary duty Orders (BTOs)..28 Figure Blanket Travel ORDER .. TDY Orders..32 Figure Repeated Travel ORDER .. Orders..34 Figure Permissive Travel ORDER .. or No Expense to Government Orders.. Travel Orders.. for Peace (PFP) Countries..39 Figure NATO Travel ORDER .

4 40 Chapter 3 GENERAL GUIDANCE Orders Involving Travel.. Authorizations.. of Government Facilities: .. in Itinerary.. Orders..44 Chapter 4 CIVILIAN TRAVEL, TRANSPORTATION AUTHORIZATIONS, DEPENDENT TRAVEL, INVITATIONAL TRAVEL, EMERGENCY LEAVE, AND SUBPOENA TRAVEL Travel Orders.. Authorizations..45 Figure AF Form 937, Request and Authorization for Dependent(s) Travel.. 48 Figure AF Form 1045, Student Dependent Travel ORDER .. Travel for Dependents of Members and DOD Civilian Em .. Travel Orders.. Leave Orders..57 Figure AF Form 972, Emergency Leave ORDER .. 58 AFI65-103 5 AUGUST Prescribed: ..59 Attachment 1 GLOSSARY OF REFERENCES, ABBREVIATIONS AND ACRONMYMS 61 Attachment 2 PROPORTIONAL PER DIEM (PPD) BACKGROUND AND GUIDANCE 64 Attachment 3 TEXT OF IC 2001-1 66 Attachment 4 TEXT OF IC 2001-2 72 Attachment 5 IC 2005-1 TO AFI 65-103 , temporary duty ORDERS 754 AFI65-103 5 AUGUST 2005 Chapter 1 Administrative Orders.

5 These instructions establish procedures and provide guidance for prepara-tion, issue, numbering, funding, authentication, distribution and maintenance of special orders authoriz-ing temporary duty and emergency leave travel of Air FORCE General Information and Explanation of temporary duty (TDY) Actions. TDY is defined in JFTR, appendix A, and JTR, duty at any one location is limited to not more than 179 days. Exceptions must be specif-ically authorized by the secretary of the Air FORCE . Route waiver requests through the local militarypersonnel flight (MPF). JTR/JFTR references preceded by a "C" refer only to civilians and those witha "U" to Authentication. The process that makes an administrative ORDER official.

6 Authentication takesplace when the signatures of the approving official (AO) and the fund certifying official and the travelorder number are placed on the travel Effective Date. The date orders go into effect; usually the date shown for travel to begin. Authority to Publish Orders. In accordance with (IAW) AFI 37-128, commanders down toand including squadron level may publish orders. Commanders below squadron (detachment orflight) level may publish TDY orders when a higher level commander specifically authorizes them todo so. A commander may publish orders that are not within his or her jurisdiction only if the propercommander approves. Hospitals and aeromedical staging units may publish orders on patients whoare members of any Air FORCE activity but must give copies to the patient's parent organization.

7 Addi-tionally, the commander or ORDER office of primary responsibility (OPR) may delegate orders-publish-ing Orders Approving Official (AO). The competent authority who determines the need for anorder, requests its publication, justifies special authorizations, and approves claims for reimbursingitems not authorized in the ORDER or which require administrative approval (the AO will not be thetraveler). This official must sign manually prepared orders or requests for composed orders. He or sheneed not sign computer generated orders as long as the automated system is certified by the DefenseFinance and Accounting Service (DFAS). Heading. For the publishing headquarters, include DEPARTMENT OF THE AIR FORCE ;complete unit designation; Major Air Command (MAJCOM) of assignment, abbreviated in parenthe-ses; mailing address; type and number of the ORDER ; and the date ORDER is published.

8 Do not postdateor predate. On form orders, type the designation of the publishing headquarters in upper case composed orders, letterhead stationery without caption may be used. See Figure for Body. Write a separate paragraph for each action directed. List all persons or activities affectedby the same action in the same paragraph. Number paragraphs when more than one is used and divideinto subparagraphs when Close. The elements of the close may include the fund citation, required distribution, unit des-ignation, AO signature and title, ORDER number and issue date. AFI65-103 5 AUGUST This section also includes address and facsimile information for other DoD agencies/Ser-vices when the travel voucher must be forwarded to those agencies/Services for settlement.

9 Con-tact your local financial Services Office (FSO) Travel Section for guidance when using anotherDoD component s Numbering and Dating Administrative Orders. Each ORDER must be dated. Number in ORDER ,starting with number one for each fiscal year (FY). The servicing FSO will determine whether ordersare numbered centrally by the FSO or decentralized to the units. If orders are unit numbered, the FSOwill determine what numbering prefix is used. The ORDER number will include type of ORDER , specialorder ( ), series (T), and numerical designation. Cite, above the heading of the first ORDER of a year,the number of the last ORDER published the previous Citing Authority for Publication.

10 An authority must be cited in all travel Forms for Orders. Compose an ORDER when a form can not be used but include requiredinformation. Computer generated orders may vary from format established for composed orders orform orders after which they are patterned as long as all required data are Series of Special Orders. Use Table , AFI 37-128, when assigning a series of specialorders to specific Information Required To Identify Grade, Name and Social Security Number (SSN). Write name and grade in upper case letters, except as noted in paragraph For composed orders, the first time a name is used state grade or title, first name,middle initial, last name and SSN. Subsequent use will include only grade or title and If the person is retired include the word "Retired.