Command Assessment Team Survey System …

1 Navy Personnel Research and Development CenterSan Diego, California 92152-7250 TN-g4-11 December 1993AD-A274 652 Command Assessment TeamSurvey System ( catsys ):User GuidePaul RosenfeldAmy L. CulbertsonDTICS ELECTEJAN 111994 UE94-01119 Approed for pubic regea; disbuon is urknbd94 1 10 110 NPRDC-TN-94-11 December 1993 Command Assessment team Survey System ( catsys ):User GuidePaul RosenfeldAmy L CulbertsonReviewed byPatricia J. ThomasDirector, Women and Multicultural Research OfficeDljo QUALITY INSPECTED 5 Acceslon For "Approved and released by N FRichard C. Sorenson NTIS CRA&IAssociate Technical Director DTIC TABU nannounced 0 JustificationByMiA bition IAvailability CodesDist Avail ad I orDist SpecialApproved for public release;distribution is unlimitedNavy Personnel Research and Development CenterSan Diego, CA 92152-7250 REPORT DOCUMENTATION PAGE OBW 7408 Public reporting burden for tfs collecton of intonnalan Is eirnated to avrage 1 hour per response, including the Urn for reviewing Irtruions, searching exiling dtasources, gathsing mid rnnlaanking the data needed, and canyleldng and rwvwing the colleton of Informatia.

2 Send comnerft regaring #* burden .imst* or any oheaspec af t0 collection of InIorasllon, induing suggestlio for reducing tis burden, to Wastnon Headquarters Servces, Directorate for Inonarmat on Opeatins andReports, 1216 Jelersmon Davis Hwmy. Suie 1204, Arlinon, VA 22202-4302, and to the Office oa Managemern and Budget, Paperwork Reduction Proact (0704-0188),WasNngon, DC AGENCY USE ONLY (Leave blank) 2. REPORT DATE 3. REPORT TYPE AND DATE COVERED1T December 1993 Final--Oct 90-Sep 924. TITLE AND SUBTITLE 5. FUNDING NUMBERSC ommand Assessment team Survey System ( catsys ): User guide Project Element: ReimbursableWork Unit: N0002291 WREE5616. AUTHOR(S) N0002292 POEE503 Paul Rosenfeld, Amy L. Culbertson7. PERFORMING ORGANIZATION NAME(S) AND ADDRESS(ES) S. PERFORMING ORGANIZATIONNavy Personnel Research and Development Center REPORT NUMBERSan Diego, California 92152-7250 NPR -TN-94- 119.

3 SPONSORING/MONITORING AGENCY NAME(S) AND ADDRESS(ES) 10. SPONSORING/MONITORINGC hief of Naval Personnel AGENCY REPORT NUMBERE qual Opportunity Division (PERS-61)Washington, DC 20370-500011. SUPPLEMENTARY NOTESF unctional Area: Organizational SystemsProduct Line: Women and Multicultural ResearchEffort: Equal Opportunity/Sexual Harassment12a. DISTRIBUTION/AVAILABILITY STATEMENT 12b. DISTRIBUTION CODEA pproved for public release; distribution is unlimited A13. ABSTRACT (Maximnum 200 words)This document contains a user guide for the Command Assessment team Survey System ( catsys ). catsys is acomputerized Survey System that assists Command Assessment team members in the administration, analysis, interpretation, andpresentation of a standard Command -level equal opportunity (EO) Survey . Under the Command Managed Equal Opportunity(CMEO) program, regular Command EO assessments are is menu-driven and PC-based.

4 The user guide describes the System 's computer requirements, installation, securityconsiderations, start-up procedures, data entry and analysis features, generation of graphs and tables, and offers sampling,interpretation, and presentation guidelines. Navy-wide norms based on the results of the 1991 Navy Equal Opportunity/SexualHarassment (NEOSH) Survey are contained in Appendix SUBJECT TERMS 15. NUMBER OF PAGESE qual opportunity, diversity, surveys, computers, sexual harassment, minorities, women 4616. PRICE CODE17. SECURITY CLASSIFICATION 18. SECURITY CLASSIFICATION 19. SECURITY CLASSIFICATION 20. LIMITATION OF ABSTRACTOF REPORT OF THIS PAGE OF ABSTRACTUNCLASSIFIED UNCLASSIFIED UNCLASSIFIED UNLIMITEDNSN 7540-01-280-5500 Standard Fofm 296 (Rev. 2-89)Prescribed by ANSI Std. Z39-18298-102 ForewordThis document contains a user guide for the Command Assessment team Survey System ( catsys ).

5 catsys is a computerized Survey System designed to assess equal opportunityclimate at Navy commands. The development of catsys was sponsored by the EqualOpportunity Division (PERS-61) of the Chief of Naval Personnel. This project was funded by workrequest numbers N0002291 WREE561 and N0002292 POEE503. The Chief of Naval Educationand Training (CNET-00QM) is the primary customer of the computer System ( catsys , Version ) is an enhanced and modified version of anearlier System sponsored by the Commander, Oceanographic Systems Pacific (COSP). The systemdesign and programming were done by Mel Kunihiro of the Information Systems and TechnologyCenter (ISTC), Pearl Harbor, HI. The authors greatly appreciate Mel's outstanding efforts insupport of this project. Also, the authors would like to thank the staffs of PERS-61, CNET-OOQM,and Carol Newell for their input and should be addressed to Dr.

6 Paul Rosenfeld, Navy Personnel Research and DevelopmentCenter (Code 01E), San Diego, CA 92152-7250, (619) 553-7658 or DSN C. SORENSONA ssociate Technical DirectorvContentsPageUser guide ..D escription of the System and U ser G uide .. 1O verview .. IHardw are Requirem ents .. 1O peration P rocedures .. 2 Installation .. 2 Security Considerations: A ccess Levels .. 3G etting Started .. 3 The Command Assessment team Equal Opportunity/Sexual Harassment(CEO SH ) Survey .. 5 Com m and Specific Q uestions .. 6 Selecting the Survey Sam ple .. 6 Random Sam pling ..6 Sam ple Size ..8M odifying and Printing the CEO SH Survey .. 8 Modifying and Printing Command Specific Open-Ended Questions .. 8 Printing the Survey .. 8A dm inistering the CEO SH Survey .. 9 Ensuring Anonym ity and C onfidentiality .. 9 Response Rate .. 9G roup Versus D istributed A dm inistration.

7 10 Com puter A dm inistration .. 10 Entering and Analyzing Survey D ata .. 11 Deleting Data From an Earlier Survey Administration .. 11 Entering Survey D ata into CATSY S .. 12 Coding M issing D ata ..13 Checking Survey D ata for Errors .. 13 Checking for Incom plete or Invalid Surveys .. 14 Dealing w ith M issing D em ographic D ata .. 14 Transferring Data From One Computer to Another .. 14A nalyzing O pen-Ended Q uestions .. 15viiG enerating CATSY S O utput .. 15D ata A nalysis ..15G enerating G raphs .. 15V iew ing and Printing G raphs ..15V iew ing and Printing Tables .. 16V iew ing and Printing Pie C harts ..17M aking Changes to CA TSY S .. 17 System U tilities M enu O ption .. 17 Setting the Printer C onfiguration .. 17 Interpreting Survey Results .. 18 Dem ographics .. 18 Determ ining Subgroup D ifferences .. 18 Com parisons to N avy-wide D ata.

8 19 Appendix A- Command Equal Opportunity/SexualHarassment (CEOSH) Survey .. A-0 Appendix B- Navy-wide Norms .. B-oDistribution ListviiiUser GuideDescription of the System and User GuideThe Command Assessment team Survey System ( catsys ) software is written forpersonal computers (PC) to assist Command Assessment team (CAT) members in conductingequal opportunity assessments. Under the Command Managed Equal Opportunity (CMEO)program regular Command assessments are guide describes the steps in the Survey process that use the computerized Survey is a menu-driven, PC-based, computer Survey System . The following paragraphsdescribe the System 's computer requirements, installation, and start-up procedures. A databasemanagement System (dBASE III Plus, version ), the NANTUCKET Clipper Compiler (1987summer version), and dGE graphics (version 4) were used to develop the catsys Survey System ,but are not needed to run the Survey operate the System , the user should be familiar with basic microcomputer RequirementsComputer.

9 catsys is designed to run on any IBM, Zenith ( , Z-248), or IBMcompatible PC with an MS-DOS or PC-DOS operating System (version or higher). The systemrequires a minimum of 640K of Random Access Memory (RAM) to function effectively. (Memoryresident programs such as menus, notepads (etc.), which reduce the available RAM below 640 mayimpede the program's effectiveness.) The computer must have both a hard disk and a diskette drive(5 1/4 in. or 3 1/2 in.). Since the System will be used to store large amounts of Survey data it isrecommended that at least 3 megabytes of permanent storage space be available on the hard video terminal must be 80 character by 25 line, cursor-addressable. Optimal utilization ofCATSYS requires the PC to have a graphics card and preferably color or enhanced color ( ,EGA, VGA) capabilities. While catsys will work effectively on a 286-class machine itsperformance will be considerably enhanced on 386- and 486-class PCs.

10 Presently, catsys doesnot require or support a catsys will work on HP-Laser or Epson-compatible printers. It was alsosuccessfully tested on the ALPS P2000 printer found at many Navy activities. Other printer driversare contained in the program, but not all features of the System may work on ProceduresInstallationCATSYS is contained on two diskettes. The diskette labeled CATS DISK I contains thefiles for the Survey System . The diskette labeled CATS DISK 2 contains the database files. Filesfrom both diskettes must be transferred to the hard drive on your computer. To save space, the fileson CATS DISK 1 are stored in compressed form on the diskette and must be uncompressed usingthe procedures described instructions assume that the hard drive is labeled C and the diskette drive is labeled Aon your computer. If this is not the case, substitute the appropriate drive designation in thecommand lines below.