Comparison of the Payroll Process - Broward County, Florida

1 Comparison of the Payroll Process Time and Attendance (Time cards) Before easyPay Employee or supervisor manually records start/end times on a bi-weekly timecard (paper form or spreadsheet) Payroll liaison reviews timecards and consults with supervisors on exceptions Payroll liaisons subjectively apply county pay rules (for OT, differential pay, etc.) Hourly employee reviews and approves bi-weekly timecard Employee reviews paycheck/blue pay statement for accuracy After easyPay Hourly employee clocks in/out at time clock and Kronos creates employee time card of punches Supervisor reviews timecard information, makes adjustments as needed Kronos consistently applies county pay rules to employee time card entries (for OT, differential pay, etc.) Employee reviews and approves bi-weekly timecard online Employee reviews ePay statement online for accuracy Leave Requests Before easyPay Employee completes paper leave request and submits the form to their supervisor Supervisor signs leave request Supervisor records and manually tracks approved leave and notes leave on time card AFTER leave is taken Payroll Liaison manually inputs leave time into Cyborg, and subjectively applies county pay rules affected by leave time Payroll Liaison reconciles leave request forms with bi-weekly Payroll data After easyPay Employee completes online time-off request.

2 Which is automatically routed to supervisor for approval Supervisor receives automated notification of time-off request and approves/denies Kronos automatically updates employee timecard for approved leave and employee is notified Kronos consistently applies county pay rules to employee time card entries (for OT, differential pay, etc.) Kronos automatically reconciles all time-off requests Payroll Processing Activities Before easyPay Supervisor reviews and signs bi-weekly paper timecards for direct reports Payroll Liaison inputs compensable time into Cyborg (OT, Shift diff, leave requests, etc.) by pay code and uses the appropriate HED codes in Cyborg to Process , balance, and complete Payroll Payroll Liaison creates a Payroll balance sheet for director approval After easyPay Supervisor approves timecards online for direct reports Kronos compiles timecards for upload to Cyborg Payroll Liaison reviews, approves and completes Payroll processing online Balancing Procedure Before easyPay Payroll Liaison reconciles the approved totals against the Time Card Detail (TCD) report from Cyborg, and notifies Payroll Central of discrepancies After easyPay Payroll Liaison reconciles Cyborg Time Card Detail (TCD)

3 Report with the Kronos Employee Transactions & Totals Report and notifies Payroll Central of discrepancies Historical Edits Before easyPay Payroll Liaison corrects discrepancies on the next Payroll cycle in Cyborg After easyPay Payroll Liaison sends a Manual Adjustment form to Payroll Central to make the correction(s)