CUNYfirst Campus Solutions User Access Request Form

1 Last Name: Empl ID: Full time Part time Business Unit / Campus : Work Phone:Ext: Date: Confidentiality Agreement Code: Business Unit / Campus : Phone: Date:Managerial Approval (Requesting Supervisor):In the absence of written signature: Please email your approval to the appropriate Campus party, per your Campus ' Request Requested (Check Only One): Dept / Office: JobTitle: In the absence of written signature: Employees may accept the Confidentiality Statement in CUNY first via Employee Self Service. Go to: , log in and navigate to, Human Capital Management > Self Service > CF Confidentiality StatementCampus Solutions user Access Request FormEMPLOYEE INFORMATION SECTION (Please Print) : Job Title:CONFIDENTIALITY STATEMENT (must be signed by the Employee) : Dept / Office: CUNY Email Address:Please note: This form is required in order to Request Access to the CUNY first system. This form must be approved by the employee s supervisor.

2 Employees may NOT approve or grant Access for themselves. For transferring employees, a separate form must be completed from the Campus and/or Department transferring FROM and TO in order to Access in both areas. This Request must be made in advance of the effective date of the personnel action. CUNY Email Address: Managerial Signature: Employee's Signature: First Name:MI:I understand that the data obtained from any CUNY first system is considered confidential and NOT to be shared with anyone who is not authorized to receive such data. I understand that I am individually accountable for the use of my user ID in the CUNY first system. Improper use of my user ID could lead to revocation of Access rights and further disciplinary proceedings in accordance with CUNY policies, rules and regulations, and applicable collective bargaining Access Remove Access Delete All Access If you are a student, please specify college: Last Name: First Name: CS 11/05/2021CU_CSSS_Student_Srvcs_CenterVi ew info about a student via Student Services for staff maintaining External System ID for students .

3 Requires External System ID CS SS AdvisorAccess to the student advisement for Athletics Directors to maintain Athletics information for ONLY Access to Personal Information for any STUDENT (no job record).CU_CSCC_Student_UpdateAdd/Update Bio Data for any a Person's Bio Data for any to Staff responsible viewing and updating Veterans Affairs to staff responsible for updating FERPA restrictions for an to DegreeWorks setup pages for inquiry Access to Student only Access to DegreeWorks setup pages for all inquiry Access to Student information for Public Safety to Deans list setup and process Access to select Student to Academic Advisor Batch Load Indicator and CORRECTION to Student Advisor where advisor(s) are assigned to a to search for potential hires (adjuncts/ graduate students ) based on user defined , u/d grade rosters, class rosters; generate attendance Course Catalog - View to Administrative staff responsible for assignment of class Only Access to External Education to staff that are responsible for maintaining course Only Access to Grade and Term Statistics Information for non SR Class Rosters that fall under user s Academic Organization as assigned in Only Access to configured prerequisite Grade Rosters that fall under user s Academic Organization as assigned in Plan Maintainer View to staff responsible for processing and maintaining end of term Records Access to the ePermit SPARC Compliance to Campus Faculty Scholarly Work Admins responsible for collecting and/or approving the faculty entry.

4 Access to add new entries for Transcript to staff who are responsible for maintaining student HEOA Compliance to staff responsible for processing and maintaining graduation to staff responsible for maintaining student to CUNY Pathways Reports. CU_CSSR_Block_Enroll_MaintaineAssign to staff who will manage and maintain block Plan Maintainer. CU_CSSR_Enroll_Appt_MaintainerAssign to staff responsible for maintaining student enrollment for staff who are responsible for maintaining student groups. CU_CSSR_Enrollmnt_Reqst_ViewerDisplay enroll requests. Run and print enrollment to staff responsible for maintaining Student Tech Need Survey. CU_CSSR_Enroll_Stdnt_MaintainAccess to Quick Enroll to staff responsible for maintaining term activation for students . CU_CSSR_Quick_AdmitAccess to Quick Admit students for SR to staff who will be executing the term withdrawal processes. CU_CSSR_VOE_MaintainerThis role is intended for staff who are responsible for maintaining Verification of Data to Staff processing and maintaining transcript and Update Transcript to staff responsible for configuring transfer credit Records - Enrollment RolesStudent Records - 1 (Roles require Student Records Owner Approval)Student Records - Inquiry RolesStudent Records RolesEmpl ID: _____ Last Name: _____ First Name: _____CU_CSSR_Administer_Term_SetupAdmini ster Term Setup, Term/Session and Academic Calendar.

5 CS 11/05/2021CU_CSCC_Student_Health_ViewVie w immunization, accommodation, and health test view of full Date of Birth on Student Summary View Access to Priority Registration Student Group (Disabled).**CU_CSSR_Student_Conduct_Inq View Only acces to CS disability , u/d enrollment reqs, pre-requisite and co-requisite who run processes to update class schedule with course catalog changes, copy class schedule data from term to term, update workload & run process to copy/update workload Course / Class Setup; view enrollment requirements; u/d advising Student Committees based on a standardized committee HISTORY UPDATE Access to Personal Information for any to staff that update immunization, and health test data for , u/d faculty assignment types and instructor assignment to staff that require UPDATE Access to Personal Information for any users in verifying and validating exam numbers for all law to Run Faculty Workload Plan Maintainer - Access to run a process to Undo Enrollment Cancellations.

6 **CU_CSCC_Citizenship_DataUpdate Access to Citizenship and Passport data for an individual the Instructor/Advisor Table.**CU_CSCC_Citizenship_Data_VWView Access to Citizenship and Passport data for an individual student.**CU_CSCC_Disability_UserAccess to CS disability data.**CU_CSCS_Student_Inquiry_SSNA llows view of full Social Security Number on Student Summary View Page.**CU_CSSR_Acad_Config_ViewView Access to Academic Config.**CU_CSSR_Acad_Rpt_CampusAcademic Board Report Pages - is required (pre-selected) for all CS users with the exception of Self-Service users.**CU_CSSR_Acad_Rpt_ViewAcademic Board Report Pages - View Checklist base Access .**CU_CSSR_Admin_Crse_Catalg_CORRA dminister Course Catalog with Checklist Mass Assign / Run.**CU_CSSR_Enrollment_PanelFull Access to Enrollment Panel. Assign only to very high level Registrar Comments base Access .**CU_CSSR_Instructor_Advsr_CORRC orrections Access to the Instructor/Advisor Comments Mass Assign / Communication Mass Assign / Communications base Access to all setup and configuration values for to International Student Data.

7 Requires SEVIS School Code SACR to staff who maintain service indicators and run mass assign processes.**CU_CSSR_SEVIS_Export_ImportA ccess to SEVIS Export Import Process. Requires SEVIS School Code SACR Access to Student Access to External and view queries using Query Records SEVIS Roles**Roles require Central Office ApprovalStudent Records Roles (High Level) Campus Community (Shared Data) RolesStudent Records - 2 (Roles require Student Records Owner Approval)SR - Class Schedule / Course Catalog / Workload RolesStudent Records - Inquiry Roles (High Level)**CU_CSCC_Disability_User_VIEW**CU _CSSR_Student_Conduct_AdminEmpl ID: _____ Last Name: _____ First Name: _____**CU_CSFA_Legacy_FAPP rovides Access to Legacy FAP Data. **CU_CSFA_Legacy_SARP rovides Access to Legacy Student Aid Report.**CU_CSSF_Legacy_SIMS_ChargesProv ides Access to Legacy Outstanding Charges.**CU_CSSR_Legacy_SIMS_StopsProvi des Access to Legacy STOPS.**CU_CSSR_Legacy_SummaryProvides Access to Legacy Summary Page.

8 **CU_CSSR_Legacy_TranscriptProvides Access to Legacy Student conduct Student conduct Information.**CU_CSSR_Class_Schedule_VWV iew Schedule of Class, Class Association and Combined Section information. CS 11/05/2021CU_CSADM_Add_ApplicantAssign to staff that are responsible for adding to administer admissions and running admissions view-only Access to Admissions Setup/ Config to run Proficiency Index is required (pre-selected) for all CS users with the exception of Self-Service Checklist base Checklist Mass Assign / Comments base Comments Mass Assign / Communication Mass Assign / Communications base Access to all setup and configuration values for Access to External to staff who maintain service indicators and run mass assign Access to Student and view queries using Query (Roles require Admissions Owner Approval) Campus Community (Shared Data) RolesAdmissions RolesEmpl ID: _____ Last Name: _____ First Name: _____Note.

9 Admissions Roles require UAPC1 Institution SACR CS 11/05/2021CU_CSSF_Base_Student_Financial This role should be assigned to all Student Financials Access to Student Financials Setup and Configuration.**CU_CSSF_Campus_Dir_Depos it_AdmAssign to users who add and update student bank account information and direct deposit Only Access to common Student Financial to users who perform cashiering Only Access to student bank account info and direct deposit to users who perform collections Only Access to Student Refund AP Financials to users who perform corporate billing Financial Pages to Student Services to users that are responsible for processing county Only Access to CUNY Tax to users who perform enrollment deposit to users who perform e-payment to users who perform refunding to users who administer cashiering Account Statement high-level SF Role is assigned to users who manage SF Financials Student Receivables to SF Cancellation to staff that that perform student billing to Cashiering GL Financials Summary of to Reverse student charges and to staff that perform third party billing

10 And Configure to staff responsible for processing tuition calculation verification Course & Class is required (pre-selected) for all CS users with the exception of Self-Service Checklist base Checklist Mass Assign / Comments base Comments Mass Assign / Communication Mass Assign / Communications base Access to all setup and configuration values for Access to External to staff who maintain service indicators and run mass assign Access to Student and view queries using Query Community (Shared Data) RolesStudent Financials Roles (High Level)Student Financials (Roles require Student Financials Owner Approval)Student Financials RolesStudent Financials - Inquiry RolesEmpl ID: _____ Last Name: _____ First Name: _____**Roles require Central Office Approval CS 11/05/2021CU_CSFA_APTSFA APTS Anticipated Aid Inbound APTS award students w Professional Judgement - overrides ALL Financial Aid role to Financial Aid to process FA to people in OTHER offices who need to post specific awards to Financial to maintain Financial Aid setup and configuration to create and maintain student budgets to the Work Study pages and Correct History Access to the Work Study Approval to Add, Update, Change FA Term records manually.