DoD Integrated Lodging Program

1 DoD Integrated Lodging Program Program Pilot Guide Aug 18, 2017 Defense Travel Management Office Table of Contents DoD ILPP Guide, Version Updated 08/18/17 ii This document is controlled and maintained on the website. Printed copies may be obsolete. Please check revision currency on the web prior to use. Table of Contents Section 1: Introduction .. 5 Lodging Types .. 5 ILPP Locations .. 7 Section 2: DoD Preferred Lodging Properties .. 8 Section 3: ILPP Travel Regulations .. 9 Section 4: Booking DoD and Privatized Lodging in DTS .. 11 Section 5: DTS Functionality .. 13 Trip Duration Options .. 14 Lodging Screen .. 15 Lodging Screen Tools that Change with Tab Selection .. 16 Lodging Screen Tabs (Overview) .. 17 Govt DoD Tab .. 18 Govt Privatized Tab .. 22 Commercial DoD Preferred Tab .. 24 Commercial Fire Safety Act Compliant and Commercial Other Published Rates 27 Selecting Lodging on Long-Term TDY.

2 31 Interim Screen When Modifying Reservations .. 32 ADA Requests for DoD 34 DTS Preview Trip Screen .. 35 DTS Pre-Audit Trip Screen .. 37 Pre-Audit Flags .. 37 Advisory Notices .. 38 Lodging -Related 39 Section 6: Notes Specifically for the Authorizing Official .. 41 Section 7: Cautions .. 42 Non-Availability Numbers .. 42 DoD Preferred Lodging Property Website Links in DTS .. 42 Authorization Created After Travel Begins .. 43 Changing TDY Dates when Using DoD, Privatized, or DoD Preferred Lodging .. 44 Changing Lodging when TDY to an ILPP Location .. 45 Using Group ID with Group Authorizations .. 46 Table of Contents DoD ILPP Guide, Version Updated 08/18/17 iii This document is controlled and maintained on the website. Printed copies may be obsolete. Please check revision currency on the web prior to use. Invalid Safety Compliance Pre-Audit .. 46 Appendix A: Overriding Automatic Lodging Reimbursement Limits .. 47 Appendix B: Travel Management Company Interaction.

3 48 TMC Books Privatized or DoD Preferred Lodging .. 48 Appendix C: Pre-Audit Reason Codes .. 49 Appendix D: Lodging Process Flow in DTS .. 51 Appendix E: Acronyms and References .. 52 Revision History DoD ILPP Guide, Version Updated 08/18/17 iv This document is controlled and maintained on the website. Printed copies may be obsolete. Please check revision currency on the web prior to use. Revision History Revision Date Author Revision/Change Description Section(s) 8/6/15 DTMO 1. Corrected small typos 2. Removed problem that has been fixed Throughout 8/24/15 DTMO Updated Lodging checkbox information 5, 9/8/15 DTMO 1. Updated introduction wording 2. Added info for Sep 1 JTR change mandating use of DTS/CTO for commercial Lodging 3. Added cancellation number info 1 4, , , 11/6/15 DTMO 1. Updated Govt Safety Compliant Lodging and Other Published Rates tabs functionality 2. Removed references to CTO booking DoD Lodging 3. Added projected changes in red, italicized text 4.

4 Added 2 new screenshots (Figures 5-7 & 5-10) 5. Added appendix to show Lodging flow process 6. Expanded ADA procedures Throughout Throughout Throughout , Appendix D 11/27/15 DTMO 1. General text clean-up 2. Lodging reports moved to Report Scheduler Throughout 1/05/16 DTMO Added new ILPP sites 1/29/16 DTMO Added screenshot showing new PPV tab & tab names 3/17/16 DTMO Updated with Privatized Lodging information Throughout 3/21/16 DTMO Added reports screenshots 4/15/16 DTMO Updated Lodging availability in DTS , , 4 5/2/16 DTMO Updated information on meal rates 3 7/1/16 DTMO Added new ILPP sites 8/25/16 DTMO 1. Added Lodging -related warnings & advisories 2. Added details about Reason Code required info 3. Minor formatting corrections 3 Appendix C Throughout 1/1/17 DTMO Updated ILPP sites 2/15/17 DTMO 1. Updated Lodging limitation description 2. Added new DTS itinerary screen 3. Updated CTO to TMC 3 Throughout 2/23/17 DTMO 1. Updated DoD Preferred Lodging Property benefits 2.

5 Removed update to Lodging limit description 3. General scrub 2 3 Throughout 4/40/17 DTMO Minor updates to ILPP Locations list 08/18/17 DTMO 1. Updated JTR references 2. Changed CNA" to non-availability number 3. Clarified automatic Lodging limits 4. Added Group ID information 5. Added safety compliance pre-audit information Throughout Throughout 4 , , App. E Revision History DoD ILPP Guide, Version Updated 08/18/17 v This document is controlled and maintained on the website. Printed copies may be obsolete. Please check revision currency on the web prior to use. Section 1: Introduction This Guide presents information about the DoD s Integrated Lodging Program Pilot (ILPP), to include how the Program is treated in the Joint Travel Regulations (JTR) and the Defense Travel System (DTS). Lodging Types The DoD has three major Lodging programs . Each governs several Lodging types. Not all Lodging types are involved in the ILPP. The list below contains a short definition of each Lodging type, and addresses whether it is part of the ILPP.

6 Key to the Lodging types listed below: Lodging type: Facilities are part of the ILPP, and many are available in DTS. Lodging type: Facilities are not part of the ILPP, but many are available in DTS. Lodging type: Facilities are not part of the ILPP, and unless stated otherwise, do not display in DTS. They are included here only to provide a more complete list of Lodging types. DoD Lodging Program : Government Lodging facilities that are owned or leased by the DoD. They are usually, but not always, located on a Government installation (henceforth, simply installation ) and run by DoD personnel. Lodging types include: o DoD Lodging Facilities: Temporary Lodging for official travelers and their families. o Recreational Lodging Facilities: Resort Lodging such as Morale, Welfare, and Recreation facilities and Armed Forces Recreation Centers. o Military Treatment Facilities: Lodging that supports military medical centers ( , Nightingale Houses). Privatized Lodging Program : Commercial Lodging facilities that used to be Government-owned and -operated, but are now owned by a commercial Lodging company.

7 As such, they are corporately branded ( , IHG Army Hotels, Holiday Inn Express), but are located on or near installations. These facilities are gradually being added to the ILPP and DTS. See Section for more information. Privatized facility types include: o Privatized Army Lodging (PAL) Facilities: Available at many Army installations in CONUS and non-foreign OCONUS areas. o Public-Private Venture (PPV) Facilities: Available at installations at many CONUS and non-foreign OCONUS areas. Section 1: Introduction DoD ILPP Guide, Version Updated 08/18/17 6 This document is controlled and maintained on the website. Printed copies may be obsolete. Please check revision currency on the web prior to use. Commercial Lodging Program : Facilities are always located off installations. They are owned and managed by corporations. Commercial Lodging categories are listed below: o DoD Preferred Lodging Facilities have signed agreements with the DoD to meet strict safety, security, service, and adequacy standards, and offer rooms below per diem limits.

8 All are part of the ILPP and display in DTS. o Enhanced Use Lease (EUL) Lodging Facilities were acquired via the Department of Defense EUL Program and are located on or near some CONUS Air Force installations. o Other Federal programs : Lodging provided by vendors that have contracts or agreements with other Government organizations. Of them, only GSA FedRooms properties display in DTS. o Fire Safety Act Compliant Lodging Facilities are not part of the ILPP, but meet all Federal Emergency Management Agency (FEMA) safety requirements. They do not have signed agreements with the Government, so they are not guaranteed to offer the same safety and security standards or match the pricing of the DoD Preferred facilities. They are listed in DTS under the Commercial Fire Safety Act Compliant tab. o Other Lodging Facilities do not meet the criteria for any of the above options (although CONUS and non-foreign OCONUS facilities listed here do meet FEMA safety requirements; FEMA requirements never apply to OCONUS properties).

9 They are listed in DTS under the Commercial Other Published Rates tab. Notes: 1. Follow the links to see: a. DoD and Privatized Lodging facilities that are accessible through DTS. b. DoD Preferred Lodging facilities that are accessible through DTS. 2. Some installations have multiple facility types. Example: Ft. Bragg, NC has both PAL and PPV facilities. 3. Different facilities at the same installation, even if they are of the same type, may be available under different DTS tabs (see Section 5 for more on DTS tabs). Similarly, a single base may have some facilities that are available in DTS and others that aren t. Example: A PAL facility could appear under the DoD Privatized tab because it meets all defined adequacy standards, while another PAL facility at the same installation could appear under the Commercial Fire Safety Act Compliant tab because it does not meet those standards. Section 1: Introduction DoD ILPP Guide, Version Updated 08/18/17 7 This document is controlled and maintained on the website.

10 Printed copies may be obsolete. Please check revision currency on the web prior to use. ILPP Locations Below is a high-level list of the major ILPP locations. It is included for reference purposes only and is not comprehensive. For more detail, refer to the full list, which identifies each ILPP location by metro area*, county, city/town/state, zip code, and nearby installations. Metro Areas* Installations Aberdeen, MD Aberdeen Proving Ground Bangor/Bremerton, WA Naval Base Kitsap (multiple installations) Charleston, SC Joint Base Charleston Columbus, GA Fort Benning Dayton, OH Wright-Patterson Air Force Base Everett, WA Naval Station Everett Fayetteville, NC Fort Bragg Fort Meade, MD Fort Meade Hampton, VA Langley Air Force Base (part of Joint Base Langley-Eustis) Huntsville, AL Redstone Arsenal Newport News, VA Fort Eustis (part of Joint Base Langley-Eustis) None - Base Only Many CONUS and non-foreign OCONUS Army installations Norfolk, VA Multiple installations Ogden, UT Hill Air Force Base Petersburg, VA Fort Lee Phoenix, AZ Luke Air Force Base Quad City, IL Rock Island Arsenal Quantico, VA Marine Corps Base Quantico San Antonio, TX Joint Base San Antonio (multiple installations)