EVENT PLANNING WORKSHEET - California State PTA

1 EVENT PLANNING WORKSHEETAPPOINTED COMMITTEE MEMBERSNameContact Information1234567 PRIMARY EVENT INFORMATIONC hairpersonContact InformationActivityDateLocationTimeCHECK WHEN COMPLETEDrOK with insurancerReceived staff inputrHospitality arrangedrParental permission sliprDevelopedrDuplicatedrDistributedrEv aluation form(s)rDevelopedrDuplicatedrOK with PTA budgetrOK with school calendarrVolunteers confirmedrParking logisticsrSignagerCrossing guardsrSpecial requirementsrFlagrJudgesrCustodianrProgr am approved by unitrFunds allocated by unitrHandouts collected from non-participating service providersrPublicity materialsrDevelopedrDuplicatedrLetters/f liers to parents & staffrPTA newsletter distributedrPress releases and/or Public Service Announcements (PSAs)

2 To media307 California State PTA Toolkit 2013 NOTES_____PROGRAM EXPENSESF acility use permit$Custodian$Refreshments$Fliers$Han douts$Signs$Postage$Nametags$$PUBLICITYF liersDue dateNewsletter articlesDue dateMedia releasesDue dateEQUIPMENT & AUDIOVISUAL REQUIREMENTSItemQuantityLocationItemQuan tityLocationSPECIAL CONTACTS (JUDGES, SPEAKERS, SERVICE PROVIDERS)NameContact Information1234308 California State PTA Toolkit 2013