General Information forMaintaining the CPP …

1 YROLL. PA. A. SS. N. General Information for Maintaining the OC. ERICA. I AT I O N. CPP Recertification Program Log AM. In order to maintain certification, CPPs must accumulate a Was the program attended during the applicable minimum of 120 qualifying Recertification Credit Hours (RCHs) recertification period? within the recertification period and remit the appropriate recertification fees OR retake and pass the Certified Payroll Is the program provider an APA approved provider ? Professional Examination. When recertifying through continuing education, each qualifying education program must be AND. recorded in the Program Log section of this file or on an Excel Does the proof of attendance or program agenda spreadsheet with the same Information as the Program Log. display the APA approved provider Logo? Documentation verifying participation must also be retained in the event you are randomly selected for a mandatory audit. Recertification Process An email notice is sent to CPPs in the spring of the year in The Recertification Period which their certification i s d ue f or r enewal, a nd a r eminder For CPPs recertifying for the first time, or CPPs recertifying email is sent in November.

2 If recertifying through continuing through reexamination, the recertification period begins education, CPPs have until early February of the year following the day certification is attained through December 31, five the recertification period to submit recertification full calendar years later. For example, for a certification Information to APA. The recertification fee for the CPP. attained in 2011, the CPP has from the date of certification designation may be paid online. To submit payment, until December 31, 2016, to obtain 120 qualifying RCHs. login to the APA website, and visit the recertification page for instructions. NOTE: Only the program log and For CPPs who have recertified at least once through recertification fee are required to be submitted (not the continuing education, the recertification period begins applicable documentation unless audited). January 1 of the year following recertification and ends on December 31 of the fifth year following recertification.

3 For If recertifying through reexamination, CPPs must take and example, for recertification at the end of 2011, the CPP pass the CPP exam during the year their certification is due has from January 1, 2012, through December 31, 2016, to for renewal. obtain 120 qualifying RCHs. CPPs not meeting the recertification requirements or who Determining if Continuing Education Meets fail to submit the applicable Information and/or fee(s) will APA Requirements for Recertification lose their CPP designation retroactive to December 31 of The following checklist will assist in determining if the year in which the recertification was due. continuing education programs meet APA's standards in qualifying for CPP recertification. Late Recertification Submissions Recertification logs and/or fees received on or after February For a program to qualify toward recertification, you must 15 and any time prior to June 1 of the same year, will be be able to answer YES to all of the following questions: assessed a late fee.

4 This fee is in addition to the regular recertification fee. Recertification logs and/or fees Does the content of the program fall within received between June 1 and December 31 of the same the Content Outline for the Certified Payroll year will be assessed a reinstatement fee. The Professional (CPP) Examination? reinstatement fee is in addition to both the late fee and the regular recertification f ee. N OTE: M andatory a udit i s OR required for all reinstatements. Does the content of the program fall within the definition of payroll industry as listed in the CPP Mandatory Audit Handbook: production, reporting, accounting, systems, Ten percent of recertifying CPPs are randomly selected for taxation, administration, education/consulting? an audit. If selected, a notice and detailed instructions for the audit process will be sent on or before March 16 of the Is the program geared toward professionals in the year following the certification renewal year if submission is field of payroll?

5 For example, a program entitled not considered late. Stress Management would need further evaluation to determine if the subject matter specifically targets If selected for audit, in addition to the program log and the payroll professionals encounter on the job ( , recertification fee, ALL applicable copies of documentation tackling year-end, dealing with tax protestors or proving program completion MUST be submitted to APA's angry employees). types of stress Certification Department for review. General Information (continued). Contact Us It is extremely important to keep your contact Information For questions, comments, or concerns relating to current with APA. If you know your user id and password recertification, please contact us at please update your profile at OR. or (210) 226-4600 ext 3001 if you need your user ID and password, contact Membership Services: (210) 224-6406 or email: . Instructions for Recording RCHs As you accumulate qualifying recertification credit hours, approved provider 's Company Name: Enter the name record the following Information on the program log: of the organization, college, or university offering the program.

6 Date: Enter the date(s) on which a qualifying program was attended. Type of Documentation: Enter the type of documentation provided as proof of program completion. Acceptable Program Attended: List the title/name of each qualifying documentation: APA's participant Thank You Letter;. program attended as a participant and/or instructor during the certificate of participation or proof of completion; official recertification period. In addition to all APA National courses, transcript, or certificate of participation or proof of seminars, and conferences, other programs providing learning completion with APA's approved provider Logo displayed. opportunities within the exam content outline include, but are It is not necessary to submit the documentation when not limited to, approved APA local chapter meetings, regional, recertifying. However, you must retain all documentation or statewide conferences; college or university courses; and and submit it to APA's Certification Department if you are vendor or third-party programs offered by approved providers.

7 All programs must cover material within the FPC or CPP randomly selected for a mandatory audit. exam s content outline or within the areas defined as the payroll industry and must focus on increasing knowledge and/ RCHs: Enter the applicable approved Recertification Credit or skills in the practice of payroll. Payroll industry is defined Hours (RCHs) for each program attended. RCHs are the as: production, reporting, accounting, systems, taxation, official recertification unit for all those certified by the administration, education/consulting. American Payroll Association. In order to recertify through continuing education, qualifying RCHs must total at least NOTE: RCHs can be logged only once per program 120. RCHs in excess of 120 cannot be carried over into the attended, as a participant and/or instructor, within a next recertification period. calendar year. For example, attendance as a participant and/or instructor of APA's Payroll Practice Essentials in RCHs are defined as the number of actual educational February and again in June qualifies only for the initial 18 clock hours spent as a participant or instructor in direct RCHs earned in February.

8 Participation in a structured educational format. Lunch, breaks, exhibit hall times, and time spent on General Content Code/Payroll Area/APA Code: Enter the APA business topics at chapter or company meetings are approved provider or Chapter code. For example, 11 HKG1101 not included as educational time. Partial hours must or DC011106. For all non-APA National programs enter the be rounded down to the next lowest half-hour. Thus, applicable numeric/alpha designation from the exam content a program one hour and forty-five minutes in length is outline ( ). rounded to RCHs. Convert CEUs, CPE credits, and For example, for the program topic FLSA, enter on the semester or quarter credits to RCHs for the purpose of log. This represents the numeric/alpha designation for this topic logging recertification Information . in the content outline. If a program does not fall within the content outline but addresses one or more of the areas defined as payroll industry qualifying for recertification, enter the Recertification Credit Hour Conversion Chart applicable payroll area.

9 For example, a program on preparing One (1) Continuing Education Unit (CEU).. 10 RCHs corporate tax returns such as Form 5500 falls under the area: One (1) Semester Credit.. 10 RCHs Payroll Taxation. APA National programs do not require a One (1) Quarter Credit.. 5 RCHs numeric/alpha content code or payroll industry area. The conversion for CPE credits to RCHs is the number of If you are uncertain whether non-APA programs qualify for CPE credits, multiplied by 50, divided by 60, rounded down RCHs towards CPP recertification, please contact APA's to the nearest 30 minute increment. Example: 7 CPE credits Certification Department at or x 50 = 350; 350/60 = ; rounded down to RCHs. (210) 226-4600. ext 3001 Whereas, 8 CPE credits equate to RCHs. CPP Program Log for Recertification Credit Hours (RCHs). Name: _____ APA ID#: _____. To recertify, CPPs must earn a minimum of 120 qualifying RCHs during the recertification period. Qualifying CEUs, CPE credits, and semester or quarter credits must be converted to RCHs.

10 Record only RCHs on the log. NOTE: Qualifying RCHs in excess of 120 cannot be carried over into the next recertification period. Content Code/ approved provider 's Date Title of Program Attended Type of Documentation RCHs Payroll Area Company Name (Continued). Content Code/ approved provider 's Date Title of Program Attended Type of Documentation RCHs Payroll Area Company Name Total RCHs After submitting payment of the recertification fee, please submit this recertification log for review to APA's Certification Department at or via fax at 210-224-5814. Year Certified: Name: APA ID #: Address: City/State/ZIP Code: Phone: (office) (home/cell). Email address: (For official APA communications). Verification Statement for Recertification Through Continuing Education I, the undersigned CPP, do attest that I have attended the courses listed in this Recertification Log. I understand that the American Payroll Association has the authority to audit any documents upon request.