GUIDELINES FOR GOOD GOVERNANCE PRACTICE AND …

1 GUIDELINES FOR good GOVERNANCE PRACTICE AND GOVERNANCE INDICATORS FOR COUNCILS OF SOUTH AFRICAN PUBLIC HIGHER EDUCATION INSTITUTIONS 2 GUIDELINES for good GOVERNANCE PRACTICE and GOVERNANCE Indicators for Councils of South African Public Higher Education Institutions: Approved by the Minister of Higher Education and Training, Professor HB Mkhize, MP, on 13 December 2017 Prepared by Directorate: Institutional Support and Sector Liaison Department of Higher Education and Training 123 Francis Baard Street Pretoria 0001 Private Bag X174 Pretoria 0001 Website: Published by the Department of Higher Education and Training Copyright Department of Higher Education and Training, 2017 Enquiries: Director: Institutional Support and Sector Liaison Email: Telephone: 012 312 5251/39 3 GUIDELINES for good GOVERNANCE PRACTICE and GOVERNANCE Indicators for Councils of South African Public Higher Education Institutions: Approved by the Minister of Higher Education and Training, Professor HB Mkhize, MP, on 13 December 2017 FOREWORD Over the past several years, independent assessors have been appointed for a number of universities in terms of the Higher Education Act (Act No 101 of 1997, as amended) as a result of poor institutional GOVERNANCE and mismanagement.

2 The work done by the independent assessors revealed serious challenges with regard to GOVERNANCE , administration and management of some universities that were destabilising and undermining the effective functioning of the institutions. Various GOVERNANCE failings stemmed from amongst others, inexperience and lack of the required expertise among some of the council members towards the fulfilment of their GOVERNANCE and fiduciary role; fraught relationships between councils and executive management and members of staff; failure of leadership especially at the level of the chairpersons of councils; unacceptable and counter-productive conduct by some council members; and non-adherence to proper meeting procedures. As a result of these GOVERNANCE challenges in the system, for the 2014-2019 Medium Term Strategic Framework, government committed to develop GOVERNANCE indicators and monitor GOVERNANCE practices of universities.

3 These challenges have also provided the context within which the DHET and the Committee set out to draft this document, and have influenced both the approach and content. The process of developing this document was started in November 2015 through a brainstorming meeting between the Department and a group of sector stakeholders namely, former administrators, researchers, some university registrars, representatives from the Council on Higher Education (CHE), Universities South Africa (USAf) and University Chairs of Council Forum-SA (UCCF-SA). The main objectives of the meeting were to initiate a dialogue on the development of indicators that will be used to measure the state of GOVERNANCE at universities; to set up a process and discuss the principles for the development of the indicator or a guide to good GOVERNANCE framework.

4 Following the brainstorming meeting, a Committee consisting of Professor Themba Mosia, Professor Rolf Stumpf, Dr Jairam Reddy, Dr Jeffrey Mabelebele and Dr Denyse Webbstock was established to develop GOVERNANCE indicators. GOVERNANCE challenges continue to plague some universities, and there is a need for a code of good GOVERNANCE practices for university councils. It was therefore resolved that indicators on their own will not be very useful to the system without a code of good GOVERNANCE . Hence the document titled GUIDELINES for good GOVERNANCE PRACTICE and GOVERNANCE Indicators for Councils of South African Public Higher Education Institutions . 4 GUIDELINES for good GOVERNANCE PRACTICE and GOVERNANCE Indicators for Councils of South African Public Higher Education Institutions: Approved by the Minister of Higher Education and Training, Professor HB Mkhize, MP, on 13 December 2017 The first draft document was approved by the Director-General in March 2017 for consultation.

5 It was discussed and debated in a consultation workshop with council chairpersons, vice-chancellors, registrars (as secretaries of councils), USAf and the CHE. The workshop drew many comments and recommendations on how the GUIDELINES and indicators may be improved. Comments were received through discussions during & after the workshop; evaluation forms and written submissions from institutions subsequent to the workshop. All comments were read and considered. Some, not unexpectedly, contradicted one another, and not all the suggestions were incorporated into this second draft. However, all enriched the deliberations and invoked other processes which the DHET may embark upon to improve the overall GOVERNANCE of the system. We acknowledge other distinctive codes that are available to advise and guide on the path to better GOVERNANCE such as the King Reports on Corporate GOVERNANCE for South Africa which contain very good principles of good GOVERNANCE .

6 However, these may not be entirely applicable to the higher education setting. Hence the need to develop GUIDELINES for good GOVERNANCE PRACTICE accompanied by a set of indicators specific to councils of public higher education institutions. Councils are the highest decision-making bodies of public higher education institutions. They are responsible for the good order and GOVERNANCE of institutions and for their mission, financial policy, performance, quality and reputation. The GUIDELINES for good GOVERNANCE PRACTICE sets out the principles and key elements of good GOVERNANCE practices , which can serve as a valuable and practical resource to university councils in their GOVERNANCE role. The indicators are purposefully designed for self-assessment by university councils to measure their practices on primary areas of GOVERNANCE .

7 The indicators are by no means, designed with a view to create a form of a ranking system for comparing institutions. We trust that this document will contribute to a revitalization of GOVERNANCE practices at higher education institutions. Governing of a university needs to be carried out with integrity and care. Failure to effectively govern can be the undoing of an institution. On various occasions when a Minister has had to intervene, there are accusations of encroachment on institutional autonomy. Under certain extreme circumstances and after following due process and procedure outlined in the Higher Education Act, the Minister may intervene especially when a council has failed to discharge its duties. This is a provision no Minister has joy in applying. The Ministry s oversight role does not involve responsibility for the micro-management of institutions however it does justify direct intervention when such is in the interest of ensuring public accountability regarding the use of funds or preventing mismanagement.

8 We have to always remember that institutional autonomy should be exercised in tandem with public accountability as clearly articulated in the White Paper. Government 5 GUIDELINES for good GOVERNANCE PRACTICE and GOVERNANCE Indicators for Councils of South African Public Higher Education Institutions: Approved by the Minister of Higher Education and Training, Professor HB Mkhize, MP, on 13 December 2017 invests vast amounts of public resources to ensure that institutions contribute to national development goals and this has to be met by a degree of accountability to the South African public. One of the reasons I am putting emphasis on improving GOVERNANCE of universities, is the need to ensure that our universities do not become hubs for corrupt practices . The success of a public higher education institution rests, to a large extent, on accountable and effective GOVERNANCE and sound management practices .

9 I approve this revised draft document for institutions to pilot - to use the guide to benchmark their council practices and the indicators for self-assessment. The assessment scorecard should be submitted to the DHET for analysis that will set a baseline for the system. This is a living document that will be continuously reviewed and improved periodically, as and when deemed necessary. I would like to thank everyone who has contributed to the development of this document. A special word of thanks to Professor Rolf Stumpf who put together this document. Professor HB Mkhize, MP Minister of Higher Education and Training, 6 GUIDELINES for good GOVERNANCE PRACTICE and GOVERNANCE Indicators for Councils of South African Public Higher Education Institutions: Approved by the Minister of Higher Education and Training, Professor HB Mkhize, MP, on 13 December 2017 TABLE OF CONTENTS FOREWORD.

10 3 ACRONYMS .. 8 CHAPTER 1. INTRODUCTION .. 9 CHAPTER 2. REGULATORY FRAMEWORK FOR INSTITUTIONAL GOVERNANCE .. 12 University GOVERNANCE and the Report of the National Commission on Higher Education (NCHE) (1996) .. 12 University GOVERNANCE in the White Paper on Higher Education (1997) .. 14 GOVERNANCE and the Higher Education Act, No 101 of 1997 .. 15 GOVERNANCE and institutional Reporting Regulations .. 17 GOVERNANCE and Institutional Statutes and Institutional Rules .. 18 CHAPTER 3. COOPERATIVE GOVERNANCE FOR PUBLIC HIGHER EDUCATION .. 20 National Level .. 20 Institutional Level .. 21 CHAPTER 4. ASSESSMENT OF AND FAILURES IN GOVERNANCE AT SOUTH AFRICAN PUBLIC UNIVERSITIES .. 24 Introduction .. 24 Inadequate leadership .. 24 Role confusion and contestation .. 25 Factionalism and internal divisions.