HP Deskjet 6940 series

1 HP Deskjet 6940 series User's guide Hewlett-Packard Company notices The information contained in this document is subject to change without notice. All rights reserved. Reproduction, adaptation, or translation of this material is prohibited without prior written permission of Hewlett-Packard, except as allowed under copyright laws. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty.

2 HP. shall not be liable for technical or editorial errors or omissions contained herein. Acknowledgements Microsoft, Windows, and Windows XP. are registered trademarks of Microsoft Corporation. TrueType is a trademark of Apple Computer, Inc. Adobe, Adobe Photoshop, and Acrobat are trademarks of Adobe Systems Incorporated. Bluetooth is a trademark owned by its proprietor and used by Hewlett- Packard Company under license. Copyright 2005 Hewlett-Packard Development Company, Contents 1 2 Special 3 Get Printer features ..6. Buttons and lights.

3 8. Paper trays ..11. Photo/envelope feeder ..13. Print cartridges ..15. Ink- backup mode ..16. Automatic paper-type sensor ..17. Quiet mode ..17. 4 Connect to the USB ..18. Wired Ethernet networking ..19. Bluetooth wireless printing ..34. 5 Print Print borderless photos ..38. Print photos with a border ..40. HP Real Life technologies ..42. Photo print cartridge ..42. Maximum dpi ..43. Advanced color settings ..44. Color management ..44. Gray photo print cartridge ..44. Exif Print ..45. Store and handle photo paper ..45. Save money when printing photos.

4 46. 6 Print photos from a digital Use a PictBridge camera ..47. Use a Bluetooth camera phone ..48. 7 Print other E-mail ..50. Letters ..51. Documents ..52. Envelopes ..53. Brochures ..54. Greeting cards ..56. Postcards ..57. Transparencies ..58. Labels ..59. Index cards and other small media ..60. Booklets ..61. Posters ..62. Iron-on transfers ..64. Banners ..65. User's guide 1. CD/DVD tattoos ..66. 8 Printing Printing shortcuts ..68. Fast/economical printing ..68. General everyday printing ..69. Presentation printing ..69. Print in grayscale.

5 69. Select a print quality ..69. Set the page order ..70. Print multiple pages on a single sheet of paper ..70. Print a different first page ..70. Print preview ..71. Set a custom paper size ..71. Select a paper type ..72. Select a paper source ..72. Print task quick sets ..73. Automatic two-sided printing ..74. Manual two-sided printing ..76. Resize a document ..79. Watermarks ..80. 9 Printer Printer Properties dialog box ..82. What's This? help ..82. Ink Status window ..82. Download printer software updates ..83. 10 Install print cartridges.

6 84. Set the auto-off feature ..87. Align the print cartridges ..87. Calibrate color ..88. Automatically clean print cartridges ..88. Print a test page ..88. View estimated ink levels ..88. Maintain the printer body ..89. Remove ink from your skin and clothing ..89. Manually clean print cartridges ..89. Maintain print cartridges ..90. Printer Toolbox ..91. 11 Ethernet problems ..93. Printer does not print ..95. Paper jam ..96. Paper problems ..98. Paper mismatch ..99. Printer is stalled ..99. Print cartridge problems ..100. Photos do not print correctly.

7 102. PictBridge problems ..104. Bluetooth printing problems ..105. Banners do not print correctly ..107. 2 HP Deskjet 6940 series Contents Print quality is poor ..107. Document is misprinted ..109. Problems with borderless documents ..110. Error messages ..114. Printer lights are on or flashing ..116. Document prints slowly ..118. If you continue to have problems ..119. HP support process ..119. 12 Automatic Two-Sided Printing Accessory (duplexer) ..120. 250-Sheet Plain Paper Tray ..127. Auto Two-Sided Print Accessory with Small Paper Tray.

8 133. 13 Paper ..143. USB cables ..143. Accessories ..143. 14 Specifications ..144. Printer specifications ..144. 15 Environmental Environmental statement ..145. Print cartridge recovery ..146. User's guide 3. 1 Welcome To find an answer to a question, select one of the following topics: Special features Get started Connect to the printer Print photos Print photos from a digital camera Print other documents Printing tips Printer software Maintenance Troubleshooting Optional accessories Supplies Specifications Environmental information 4 HP Deskjet 6940 series 2 Special features Congratulations!

9 You have purchased an HP Deskjet printer that is equipped with several exciting features: Built-in networking capabilities: Connect to a wired network without using an external print server. Ink- backup mode: Use ink- backup mode to continue printing with one print cartridge when the other print cartridge has run out of ink. Print Cancel button: Cancel print jobs at the touch of a button. Borderless printing: Use the entire page surface when printing photos and brochures with the borderless printing feature. Real Life technologies: Get better photos easier with HP Real Life technologies.

10 Automatic red-eye removal and adaptive lighting to enhance detail in shadows are just a few of the many technologies included. Six-ink upgradeable printing: Enhanced photo printing with a six-ink photo print cartridge (purchased separately). HP Vivera Inks deliver true-to-life photo quality and exceptional fade resistance resulting in vivid colors that last. HP Vivera Inks are specially-formulated and scientifically tested for quality, purity and fade resistance. Printing from a digital camera: Print photos directly from a PictBridge-compatible camera using the front USB port.