HR Policy 1 - fsihr.com

1 FSUAE HR Policy & Procedures (14/11/11) Version HR Policy and Procedures First Select UAE Introduction First Select is an international corporate recruitment group with its corporate office in the UAE, which through its network of offices offers quality HR services to employees and employers from a wide range of countries. Services Executive Search. Outsourced Staffing Services Overseas Hire. Assessments and Psychometric Testing. Training. Video Conferencing. Travel Services. For more information please visit our websites The following HR Policy and Procedures shall address some of the important issues related to the HR Operations and therefore kindly revisit this periodically to check for HR updates @ However based on the contract signed with you by First Select, there could be some exceptions to what is stated herein.

2 These policies are in accordance with the UAE Labor Laws and additionally might have some of the policies and procedures of First Select and shall be an integral part of your contract of employment with First Select UAE. Mobilization Process There are various important steps to be completed during the mobilization process. The entire process might take 4 6 weeks. First Select shall endeavor to do its best in ensuring a smooth on boarding process. Please ensure that all the documents that have been provided by the First Select HR Dept are duly filled up and handed over.

3 Some of the forms are as follows: 1. Application for Employment. 2. Police Clearance Letter. 3. Authorization to undertake reference check (last 10 years). 4. Social Declaration Form. 5. Bank Account Confirmation Form. 6. Confidentiality and Non Disclosure Form of First Select 7. Confidentiality and Non Disclosure Form of Client (if applicable). 8. Insurance Continuity Letter and copy of the old insurance card (Not Applicable for visit visa applicants). The following is the mobilization process. Kindly note that any delays in submitting any of the documents will delay the processing of the visa and the mobilization.

4 FSUAE HR Policy & Procedures (14/11/11) Version SN Work Process Work Description Responsibility Time Frame for processing Submission of Full file Submission of Full Files, Check List, Police Report*, Reference Check**, NDA, Photos, color passport copies (Valid for 6months), Attested Certificates, CV, NOC, Father/Husband passport copy. Employee 1day Induction Scheduling of appointmentand induction Branch Manager Labor Approval/ Entry Permit Submission of documents andfollowupGovernment Relations Office (GRO) 5 Insurance Insurance Continuity Letter and copy of the old insurancecard from the employee.

5 Insurance for labour cardholders will be done only after issuance of labour card. Employee Emirates ID The employee has to apply for E ID simultaneously whenthey apply for Medical test. You need to take yourOriginal passport, employment visa and 300 Dhs with youto the typing center, E ID application should be stampedfrom the E ID center after giving finger prints. Employee 1 Medical Test results Undertaking Medical Test at designated hospitals. (Medical test cost of 250/ Dhs to be reimbursed by First Select after presenting the original medical test report or shall be paid along with the following month s salary.)

6 Employee Residence stamping Typing out the residencyformsand submission in Immigration. GRO 5 Bank Account opening First Select shall provide lettertothebankoftheemployee s choice to open an account so that salaries can be paid through the WPS system. (Wage Protection System) Employee 3 Labor Contract Typing out the labor contract. The employee requires signing it. Employee 1day Submission of Labor Contract After the employee signsthe laborcontract, it is submitted to the Ministry of Labor (MOL).

7 GRO 15 Duty Commencement Form Ensuring employeeshavejoined,clientsare notifiedEmployee Pension** For Emirati staff weneedtheFamilybook, Emirates IDcard, medical. GRO 5days FSUAE HR Policy & Procedures (14/11/11) Version Security pass Fillingup securitystatement, E hr Account Opening of the E hr Account. The First Select E hr will be emailed to the employees for online transactions. IT Dept 1 day *Police clearance report. (Must be provided by the employee to the FS HR. International police report should be stamped from the embassy of respective country).

8 **Reference Checks. (5 years verbal prior to commencement of work and 10 years in writing within 16 weeks of employment. Our Recruitment Consultants RC will liaise with you for the same). **UAE nationals employed in both public and private sectors are eligible for retirement pensions after fulfilling the eligibility conditions set by Abu Dhabi Retirement Pensions and Benefits Fund. The contribution is from the employee 5 percent and from the employer 15 percent of the Gross salary. Employment Visa Amendment Procedure Upon receipt of the visa (pink copy) the employee who is on visit or cancelled visa must exit and re enter the country.

9 Optional arrangement is by paying a fee to avail the exit stamp which is called Local Amendment and the employee will be able to avoid a travel. To avail these facilities please contact the HR department. In case the employee has some fines for overstaying, HR should be informed about it while submitting the fee for Local Amendment. Employees who have arrived to UAE on a TOURIST visa cannot avail the local amendment . Medical Insurance Employees must use the Medical Insurance cards within the approved Hospital network only.

10 You can use it outside the network but the cost will be on reimbursement basis and shall be only up to 80% of the cost. All reimbursement claims should be done within 45 days and the claim sheet should be accompanied with original receipts, doctors report & claim form. The claim form may be submitted to the Branch HR Dept. For details on what your insurance will cover and the network of hospitals please visit your e hr link and you will find the details there. For Abu Dhabi based Employees: Based on the insurance laws of Abu Dhabi, employees arriving in UAE with Abu Dhabi visa must have their insurance card processed within 7 days; this is also applicable to employees with DXB/ SHJ/ Ajm visa but will be based within the emirate of Abu Dhabi.