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Internal Audit Manual - Auditor General's …

COMPTROLLER OF ACCOUNTS. Ministry of Finance Government of the Republic of Trinidad Tobago Internal Audit Manual Prepared by the Financial Management Branch, Treasury Division, Ministry of Finance TABLE OF CONTENTS. Page Introduction .. iii 1. The Internal Audit Environment Legislative Framework Specific to the Government of the Republic of Trinidad and Tobago The Constitution of the Republic of Trinidad and Tobago . 4. The Exchequer and Audit Act, Chapter 69:01 .. 6. The Financial Regulations to the Exchequer and Audit act .. 6. The Financial Instructions 1965 .. 7. Ministry of Finance and Comptroller of Accounts Circulars .. 7. Manual of Terms & conditions of Employment .. 7. Chief Personnel Circulars.

This Internal Audit manual is designed to provide a comprehensive guidance for the development and operations of internal auditing in the Public Service.

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Transcription of Internal Audit Manual - Auditor General's …

1 COMPTROLLER OF ACCOUNTS. Ministry of Finance Government of the Republic of Trinidad Tobago Internal Audit Manual Prepared by the Financial Management Branch, Treasury Division, Ministry of Finance TABLE OF CONTENTS. Page Introduction .. iii 1. The Internal Audit Environment Legislative Framework Specific to the Government of the Republic of Trinidad and Tobago The Constitution of the Republic of Trinidad and Tobago . 4. The Exchequer and Audit Act, Chapter 69:01 .. 6. The Financial Regulations to the Exchequer and Audit act .. 6. The Financial Instructions 1965 .. 7. Ministry of Finance and Comptroller of Accounts Circulars .. 7. Manual of Terms & conditions of Employment .. 7. Chief Personnel Circulars.

2 8. Commissions and Relevant Acts . 8. Civil Service Act Chapter 23:01 .. 9. Civil Service Regulations .. 9. Civil Service (External Affairs) Regulations .. 10. Public Service Commission Regulation, 1966 .. 11. The Changing Environment of Internal Auditing Compliance vs. Risk .. 12. Manual Environment vs. Information Technology Environment 13. Independence Location vs. Mental Attitude . 14. Post-Auditing vs. Ongoing Audits .. 15. International Standards International Best Practice . The Code of Ethics .. Rules of Conduct .. International Auditing Standards .. i The Committee of Sponsoring Organisations Control Environment . Risk Assessment .. Control Activities . Information and Communication . Monitoring.

3 Criteria of Control Committee . Summary . ii Introduction (i) Purpose This Internal Audit Manual is designed to provide a comprehensive guidance for the development and operations of Internal auditing in the Public Service. It is intended to be used as a source of reference and guidance for Internal Auditors in the daily performance of their duties. Users of this Manual are assumed to possess a basic knowledge and understanding of management framework with practical guidance, tools and information for managing the Internal Audit activity and for planning, coordinating and reporting to Management / the Accounting Officer. Against this background, this document aims to provide a standard set of guidelines regarding Internal Auditing in the Public Service.

4 Internal Auditors must keep pace with current trends in their profession if they are to remain effective in assisting management in the proper discharge of their duties The Comptroller of Accounts believes that this Manual will set the tone and will create the necessary impetus for a sustainable and effective Internal Auditing mechanism in Government. (ii) Definition of Internal Auditing The Institute of Internal Auditors (IIA) (the world-wide professional organization for Internal Auditing) defines Internal Audit as:- Internal Auditing is an independent, objective assurance and consulting activity designed to add value and improve an organization's operations. It helps an organization accomplish its objectives by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, control and governance processes.

5 '. In order to assist Accounting Officers in achieving their objectives in an intelligent manner, Internal Auditors must be aware of the environment in which they operate and the rules which govern their work activities. iii (iii) The Objective of Internal Auditing The overall objective of Internal Auditing is to assist the Accounting Officer in the effective discharge of his/her responsibilities by furnishing objective analyses, appraisals, recommendations and pertinent comments on the activities reviewed. The Internal Auditor must therefore be involved in any phase of activity in which he can be of service to the Accounting Officer. Activities include:- appraising the soundness and application of accounting, financial and operating controls.

6 Ascertaining the reliability of accounting and other data developed within the organization;. ascertaining the extent of compliance with establish policies and procedures;. appraising the quality of performance in carrying out assigned responsibilities;. NB: Please note that this Auditing Manual is a work in progress. Inclusions will be inserted as the various sections areas developed, reviewed and verified. iv Chapter 1. Internal Audit Environment The Internal Audit Environment is shown on the flowchart at figure 1, page 2. The various components are as follows:- Legislative Framework- specific to the Government of Trinidad and Tobago;. Legislative Framework International Best Practice;. The Treasury.

7 The Accounting Officer;. Minister of Finance;. The Auditor General Department;. The Parliament. The ensuing sections give details of these areas. 1. Figure 1 The Internal Audit Environment The Internal Audit Environment Legislative Framework Specific to GORTT International Best Practice -Constitution of the Republic of - Institute of Internal Auditors (IIA). Trinidad & Tobago (International Auditing Standards). -The Exchequer & Audit Act Chap: 69:01 - COSO. - Financial Regulations - COBIT. -Financial Instructions 1965 - COCO. -Civil Service Act. - International Accounting Standards (IAS). -Public Service Regulations -Terms & Conditions of Employment -Relevant Circulars Governs the The Treasury The Accounting Officer - Appointed by the Minister of Finance - Governance & Transparency Establishes, Overseers & Monitors The Changing Environment Reports to of Internal Audit Reports to Current Environment New Environment - Compliance - Risk management Internal Audit - Independence - Independence (location) (mind)

8 Section - Post Auditing - During the Audit - Manual - IT Environment Minister of Finance Objectives Relationship - Contribute to the organization with Reports to achieving its objectives by improving the effectiveness of Risk management Auditor General's Department controls & processes Provides guidance on: -Work Programme - Audit Reports -Auditing& Accounting Standards Parliament - Audits the work done by the Internal Auditor Reports to 2. Legislative Framework Specific to the Government of the Republic of Trinidad and Tobago Internal Auditors in the operation and execution of their duties are governed by legal provisions. These provisions are as follows:- The Constitution of the Republic of Trinidad and Tobago Ch 1:01.

9 Chapter 8 of the Constitution of the Republic of Trinidad and Tobago deals with Finance and outlines the following requirements:- The establishment of the Consolidated Fund The authorization of expenditure from the Consolidated Fund The responsibility of the Minister of Finance The establishment of the Office and the functions of the Auditor General The requirements for the appointment of the Auditor General and the setting up of the Public Accounts Committee. Chapter 8, Section 113 (1) of the Constitution of the Republic of Trinidad and Tobago states:- (1) The Minister responsible for Finance shall cause to be prepared and laid before the House of Representatives before or not later than thirty days after the commencement of each financial year estimates of revenues and expenditure of Trinidad and Tobago for that year.

10 Chapter 8, Section 116 (1-2) of the Constitution of the Republic of Trinidad and Tobago states:- (1) There shall be an Auditor General for Trinidad and Tobago, whose office shall be a public office.. and (2) The public accounts of Trinidad and Tobago and of all officers, courts and authorities of Trinidad and Tobago shall be audited and reported on annually by the Auditor General, and for that purpose the Auditor General or any person authorized by him in that behalf shall have access to all books, records, returns and other documents relating to those accounts.. In order to assist the Minister of Finance in complying with these provisions, Accounting Officers are charged with the responsibility for preparing and submitting the estimates of revenue and expenditure to the Minister of Finance and the Appropriation Accounts to 3.


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