Maintaining Employee Information - ADP

1 Maintaining Employee Information Part 1. Handout Manual V06061678291_1 CRD20. Copyright 2013 2016 ADP, LLC. ADP Trademarks The ADP logo and ADP are registered trademarks of ADP, LLC. ADP Workforce Now is a registered trademark of ADP, LLC. The Bridge Sponsored by ADP & Bubble Talk Design is a registered trademark of ADP, LLC. Third-Party Trademarks Microsoft is registered trademark of Microsoft Corporation in the United States and/or other countries. WebEx is a registered trademark or trademark of Cisco Systems, Inc. and/or its affiliates in the and certain other countries. All other trademarks and service marks are the property of their respective owners.

2 Copyright 2013 2016 ADP, LLC. ADP Proprietary and Confidential All Rights Reserved. These materials may not be reproduced in any format without the express written permission of ADP, LLC. Any repurposing, reposting, or other use of this content (including but not limited to YouTube or any other social media) is expressly prohibited.. ADP provides the publication as is without warranty of any kind, either express or implied, including, but not limited to, the implied warranties of merchantability or fitness for a particular purpose. ADP is not responsible for any technical inaccuracies or typographical errors which may be contained in this publication.

3 Changes are periodically made to the Information herein, and such changes will be incorporated in new editions of this publication. ADP may make improvements and/or changes in the product and/or the programs described in this publication at any time without notice. PART 1. Maintaining Employee Information PREFACE. Contents Course Introduction Navigating WebEx ..1. Course Purpose ..1. Course Agenda ..2..2. Materials Overview ..3. Implementation Questions ..3. Part 1. Changing Employee Data .. 1-1. Learning Activity: Job Change Consequences .. 1-1. What Is the System of Record?.. 1-2. How Do User Rights and Workflow Affect Recording Job Changes? .. 1-3.

4 Explore: The Employee Management Center Page .. 1-4. Explore: Employee Categories .. 1-5. Activity: Entering a Salary Change .. 1-7. Promoting and Demoting Employees .. 1-9. Learning Activity: Promotion/Demotion Consequences .. 1-9. Activity: Entering a Promotion .. 1-10. Activity: Changing an Employee 's Salary .. 1-13. What Salary Information Flows to Payroll? .. 1-15. Entering a Percentage Increase Job 1-17. Viewing Historical Data Job Aid .. 1-18. Changing Reporting Relationships .. 1-20. Activity: Changing an Employee 's Reporting Relationships in HR & Benefits .. 1-21. What Are Security Group Assignments? .. 1-22. Activity: Continuing Reporting Relationship Updates in Time & 1-23.

5 Activity: Assigning Employees to a Manager .. 1-24. Practice: Entering Job Changes .. 1-26. Practice Results: Entering Job 1-27. Knowledge Check .. 1-29. Copyright 2013 2016 ADP, LLC iii V06061678291_1 CRD20. PREFACE. Part 1 Closing .. 1-30. Part 2 Preview .. 1-30. Training Evaluation .. 1-30. Appendix 2010 ADP, Inc. iv V12201078291_1 CRD20. Maintaining Employee Information HANDOUT MANUAL. Course Introduction Navigating WebEx Copyright 2013 2016 ADP, LLC 1 V06061678290 CRD20. Maintaining Employee Information HANDOUT MANUAL. Course Purpose This course prepares you to use your ADP solution to maintain Employee records due to changes in job-related Information , life events, Employee status, benefits, and other areas.

6 Course Agenda Part Topics Part 1 Changing Employee Data Promoting and Demoting Employees Part 2 Transferring Employees Entering Life Event Changes Correcting Data Entry Errors Changing an Employee 's Status Archiving and Deleting Employee Records Part 3 Benefits Overview Adding Dependents and Beneficiaries Making Benefits Changes Handling COBRA Events is an online community for payroll and HR professionals where you can ask questions, share knowledge, make connections, and learn from industry experts and peers about a broad range of human capital management topics. You can access to do the following and more: Learn how other professionals are getting more from their ADP solutions with time- saving resources and helpful features.

7 Join community spaces or topics of interest, including tax, payroll, HR and benefits, and time and labor management. Connect with other payroll practitioners, HR professionals, featured industry representatives, and ADP subject matter experts. Share your experiences. Check the Frequently Asked Questions or ask the community. Copyright 2013 2016 ADP, LLC 2 V06061678290 CRD20. Maintaining Employee Information HANDOUT MANUAL. Materials Overview Use the following Information to help you perform tasks: Procedures and job aids in your handout manual Resources available on the Support Center, Task Assistance, and online Help Implementation Questions Use the following table to list any follow-up items that you may need to discuss with your implementation consultant (IC): Questions for my IC: Copyright 2013 2016 ADP, LLC 3 V06061678290 CRD20.

8 Maintaining Employee Information Part 1. Handout Manual PART 1. Maintaining Employee Information HANDOUT MANUAL. Changing Employee Data Learning Activity: Job Change Consequences Scenario Employees may change jobs within your company or your company may reorganize causing changes to employees' job titles, home departments, and so on. You, a manager, or an Employee in your company may be responsible for making these changes, depending on user rights and company workflow. Job changes may affect other elements of employees' records. Instructions What changes may accompany an Employee 's promotion, transfer, relocation, or demotion? Use the space provided to record your answers.

9 _____. _____. _____. _____. _____. _____. _____. _____. _____. _____. Copyright 2013 2016 ADP, LLC 1-1 V06061678291_1 CRD20. PART 1. Maintaining Employee Information HANDOUT MANUAL. What Is the System of Record? Your ADP solution consists of multiple modules. The same Information , such as Employee name, may display in more than one module. The system of record is the module that you use to enter the majority of changes to Employee Information . You enter your Employee changes in that module and allow the data to flow automatically to your other modules. Example Sarah Jones has moved. Her address displays in the HR & Benefits module, Payroll module, and Time & Attendance module, but the fields in the Payroll and Time & Attendance modules are read-only.

10 You enter Sarah's address change in the HR & Benefits module, and the change flows automatically to the other two modules. Copyright 2013 2016 ADP, LLC 1-2 V06061678291_1 CRD20. PART 1. Maintaining Employee Information HANDOUT MANUAL. How Do User Rights and Workflow Affect Recording Job Changes? Overview Depending on your individual responsibilities and the workflow in your company, you may be responsible for entering some or all of the changes associated with an Employee 's job change. If your company uses Manager Self Service or Employee Self Service, then your managers or employees may be able to enter some of these changes. Description Based on your company's setup, the following individuals may be required to make the following types of changes.