Management Operating Data System (MODS) …

1 transmittal LetterManagement Operating data System (MODS)Handbook M-32 March : This handbook provides operations policies and procedures governing the Management Operating data System (MODS) : There is no initial distribution of this handbook. Offices may download this document from the Postal Service Intranet Postal Service PolicyNet on Content: Address comments or questions regarding the content of this handbook to:MANAGER, PROCESSING OPERATIONSUS POSTAL SERVICE475 L ENFANT PLZ SW, RM 7631 WASHINGTON DC Date: This handbook is effective March PajunasVice PresidentNetwork OperationsMarch 2009iiiContents1 Introduction.

2 11-1 Purpose of Handbook.. 11-2 MODS Program .. 11-3 MODS Postal Service Network.. data Warehouse .. 21-4 Customer Support .. 31-5 Area MODS Coordinators .. 41-6 Responsibilities .. Service Headquarters .. Offices .. Offices/Facilities .. 52 MODS Program..72-1 Functions of the MODS System .. 72-2 MODS Basic Component .. 82-3 data Entry and Transmission .. 82-4 Work Hour data .. 82-5 Volume data .. Volume Entry .. 92-6 MODS Reporting Periods .. Day.

3 Tour .. Week .. Month .. 92-7 MODS Reports .. 103 Volume Reporting..113-1 MODS Operation Numbers.. 113-2 First Handling Pieces .. First Handling Piece Calculation .. First Handling Piece Formula for Automation/Mechanization .. FHP Formula for Manual FHP .. 12 Management Operating data System (MODS)ivHandbook FHP Calculation Examples .. Flow Distribution .. FHP in Non-Automated Sites .. Not Included in FHP or TPH .. 183-3 Subsequent Handling Pieces and Total Piece Handling.

4 TPH.. SHP .. SHP and TPH .. 193-4 Total Pieces Fed .. 203-5 Non-Add Total Pieces Handled .. Measurement.. Not in WebEOR .. Center Units .. Operations .. Measurement MODS Credit .. Percentages .. Opening Unit Workload .. 213-6 Volume Measurement and Identification .. Type Codes .. Codes .. Rates.. 224 Work Hours ..234-1 Work Hour Reporting .. Default Operation Number Assignments .. Operations by Finance Type Facility .. Units .. 254-2 Clock Ring Procedures.

5 Clock Rings .. Number Transfer Clock Rings .. 264-3 Manual Work Hour Entries .. Reporting .. Adjustments/Corrections to Clock Rings .. 274-4 Specific Clocking Procedures .. and Craft Employees .. Employees .. Moving from One Operation to Another .. Operations .. to Facilities .. of Stand-by Operations .. on Stand-by Operations.. 29 ContentsMarch Operation Numbers .. Overtime .. 294-5 TACS Authorizations.. 304-6 Work Hours Computations .. Work Hours Download.

6 Tours .. Ring Sequence Errors .. Rings Report .. Hours Operations 999, 565, and 756.. Ring Adjustments .. Employee Identification Number Adjustments .. 334-7 Time and Attendance Inquiries .. On-the-Clock Report.. Moves Report .. Everything Report .. 334-8 WebMODS Reassign Work Hours Function .. 345 MODS Reviews ..355-1 Objectives .. 355-2 Review Requirements .. 355-3 Review Procedures .. Proper Manual Worksheets Are Used for All Volume Recording.. and Verify Accuracy of Reports.

7 Productivity Reports .. Productivity Trends Using Volume-Hours Report .. Manual Entries Report.. Proper Inventory Procedures .. Proper Volume Reporting Procedures .. Proper Procedures for Generating Local TPH Flow Configuration .. Proper Procedures for Generating Local FHP Flow Configuration .. Verify Proper Procedures for Generating Manual FHP Flows in WebEOR .. Verify Correct Work Hour Reporting Procedures.. Check Work Operations.. Verify Adjustments .. Review Work Hours Reassignment and Interface Screen.

8 Verify Overtime Hours .. Review Report Submissions .. Initiate Corrective Action .. 396 System Inputs and Computations Workloads ..416-1 General Policy.. FHP.. SHP .. 41 Management Operating data System (MODS)viHandbook TPH.. NA TPH.. Operations Not in WebEOR .. Operations in WebEOR .. Center Units .. Operations .. 426-2 Recording Mail Volume.. Distribution Operations .. Mail .. Workload Units .. Workload in Work Center Operations .. Center A Recording Presort Operations (002 003).

9 Center B Collection Mail Preparation (009 019, 066 067, 084, 089, 468) Center C Meter Preparation (020 022, 02B) .. Center D Opening Unit/Mail Separation (110 112, 114 117, 180 181, 185 186) .. Center E Pouching (120 123) .. Center F Flat Mail Preparation Operations (035, 140, 530) .. Flat Mail Preparation, Operation 035.. Flat Mail Preparation for Automatic Tray Handling System /Automatic Induct Machine, Operation 140 .. Stand Alone Mail Preparation for Flats Sequencing System Stand Alone Mail Preparation, Operation 530.

10 Center G Dispatch Unit Operations (124 129) .. Center H Platform Operations (188 189, 210 214, 225, 229 231) .. Center I Manual Sortation Sack/Outsides (235, 348) .. Work Center J ACDCS, SWYB, AAA, ATS (118, 208 209) .. 476-3 National Conversion Rates .. Feet into Pieces .. Parcel Post Volume into Pieces Linear Rates.. 486-4 Local TPH Flow Configuration/Mail Flow .. Procedure .. Accuracy.. Mail Flow Density Projections .. the Sampling .. the Daily Samples .. Flow Density Calculation.