MIAMI-DADE COUNTY PUBLIC SCHOOLS

1 MIAMI-DADE COUNTY PUBLIC SCHOOLS . As of 03-01-19. MIAMI-DADE COUNTY PUBLIC SCHOOLS The school Board of MIAMI-DADE COUNTY , Florida Ms. Perla Tabares Hantman, Chair Dr. Martin Karp, Vice Chair Dr. Dorothy Bendross-Mindingall Ms. Susie V. Castillo Dr. Lawrence S. Feldman Dr. Steve Gallon III. Ms. Lubby Navarro Dr. Marta P rez Ms. Mari Tere Rojas Student Advisor Mr. Bryce Febres Superintendent of SCHOOLS Alberto M. Carvalho Marie Izquierdo Chief Academic Officer Office of Academics and Transformation Dr. Magaly C. Abrahante Assistant Superintendent Division of Student and Family Support Programs Department of Title I Administration Edgardo L.

2 Reyes, Administrative Director Title I Administration and Federal/State Fiscal Operations Bernadette Montgomery, District Director Parent & Family Engagement and Title I Support Programs Pedro Arteaga, Executive Director Compliance and Accountability Dr. Eduardo M. Barreiro, Executive Director Migrant Education and Non- PUBLIC Programs Ana Maria Rodriguez, Executive Director Finance and Budget Management Debra Albo-Steiger, Community Outreach Director Project UP-START. Carmen Fernandez, Staff Specialist Schoolwide Programs Daisy Puxes, Staff Specialist Budget and Grants Management This page has been left blank intentionally TABLE OF CONTENTS.

3 Purpose .. 1. Administrative Team Contact Information .. 2. SECTION A - PROGRAM GUIDANCE. Program Overview and Goals .. 3. Every Student Succeeds Act (ESSA) .. 4. HB 7055 Education (CH. 2018-6, Laws of Florida) .. 12. Consultation .. 14. Complaint Procedures .. 15. SECTION B - EXPENDITURES AND BUDGETS. Title I Grant Funds Auditing .. 17. Title I school -level Staff Assignment .. 17. school -level Compliance .. 18. On-site Technical Assistance and Desktop Support .. 18. Title I Accountability and Technical Assistance Team (A-TAT).. 19. Recommendations Based on Most Common Areas of Concern Found During A-TAT Visits (Traditional SCHOOLS ).

4 20. Recommendations Based on Most Common Areas of Concern Found During A-TAT Visits (Charter SCHOOLS ) .. 22. Office of Management and Compliance Audits .. 24. Budgetary Structures .. 27. Budget Administrative Requirements .. 30. Staffing 30. Requisition Procedures .. 32. SCHOOLS Purchasing 33. ERP Training Guides/Manuals for the SAP System .. 34. Purchasing Credit Card (P-Card) .. 35. Purchasing Credit Card Unauthorized Expenditures .. 36. Unauthorized Title I Purchases .. 38. Financial Transactions under SAP .. 40. Procedures and Deadlines for Pending Financial Transactions and Personnel Payroll Actions Under Title I.

5 41. Charter SCHOOLS Title I Eligibility Determination 43. Charter SCHOOLS Budget and Purchasing Guidelines .. 44. Department of Title I Administration Purchasing Guidelines .. 45. Department of Title I Administration Purchase Requisition Worksheet Checklist .. 45. SECTION C - PROPERTY AND CONTRACTS. SCHOOLS and Regions Property Control Guidelines .. 46. Department of Title I Administration Property Control Guidelines .. 48. Department of Title I Administration Contract Routing .. 50. SECTION D - PREKINDERGARTEN AND EDUCATIONAL SUPPORT. Voluntary Prekindergarten (VPK) Program in Title I SCHOOLS .

6 51. Challenging Higher Education for Students in our SCHOOLS (CHESS) .. 53. Summer Services .. 55. i SECTION E - PARENT AND FAMILY ENGAGEMENT. Scope and Sequence .. 56. Every Student Succeeds Act (ESSA) - Section 1116-Parent and Family 57. M-DCPS 2018-2019 Title I school -level Parent and Family Engagement Plan (PFEP) .. 63. Title I school -Parent Compact .. 63. Community Involvement Specialist (CIS)/Community Involvement .. 65. Specialist (CLS). Title I Annual Parent Meeting .. 68. District Advisory Council (DAC) and Regions Parent Advisory Councils (PAC) .. 69. Schoolsite Parent Resource Center (PRC) or Parents' Reception Area.

7 71. Title I Neighborhood Resource Center (NRC) .. 72. Family Support Services (FSS) .. 72. DAC Talk, News for Title I 73. SECTION F - TITLE I MIGRANT EDUCATION PROGRAM. Title I Migrant Education Program .. 74. SECTION G - NON- PUBLIC SCHOOLS . Non- PUBLIC SCHOOLS .. 78. SECTION H - NEGLECTED AND DELINQUENT CENTERS. Neglected and Delinquent Centers .. 79. SECTION I - COMMUNITY PARTNERSHIP FOR HOMELESS. Project UP-START Program .. 80. SECTION J - LIST OF APPENDICES (A-FF) .. 81. Appendix A Charter SCHOOLS Title I Budget Appropriation Details (FM-6634) .. 82. Appendix B Federal Time and Effort Certification.

8 Single Cost Objective & Transfers (FM- 6902) .. 83. Appendix C Principal's Assurance Certification of Title I Staff Assignment (FM-7560) .. 85. Appendix D school -level Compliance Reference Document 87. Appendix E Title I Compliance school -site Staff Contact Information Form (FM-6899) .. 95. Appendix F school Board Bylaws & Policies 2111-Parent Involvement A Home- school -District Partnership .. 96. Appendix G Community Involvement Specialist/Community Liaison Specialist Weekly Schedule (FM-7624) .. 103. Appendix H Record of Parental Support-Home Visit (FM-6915) . 105. Appendix I Parental Involvement Program Incoming and Outgoing Telephone Log (FM-6900).

9 108. ii Appendix J Title I school -Parent Compact (FM-6985) . 109. Appendix K Title I DAC/PAC Representatives (FM-6996) 112. Appendix L Outgoing Controlled Equipment (FM-1670) .. 113. Appendix M Property Disposal Form (FM-6587) .. 114. Appendix N Plant Security Report (FM-0366) .. 115. Appendix O M-DCPS Grants Budget Document .. 117. Appendix P Reading Coach, Mathematics Coach, Science Coach, Community Involvement Specialist (CIS), and Community 118. Liaison Specialist (CLS) Job Descriptions . Appendix Q Title I Non-Capitalized Property 128. Inventory Listing (FM-7645).

10 Appendix R Purchasing Card Program . Purchase Authorization (FM-5707) .. 129. Appendix S Purchasing Card Program . Monthly Reconciliation Worksheet (FM-5828) .. 131. Appendix T Federal Time and Effort Certification Single Cost Objective & Transfers and Personnel Activity Report (PARs). for Cost Shared Allocation (FM- 6902) .. 133. Appendix U school Assurance of Accountability and Compliance Document (FM-7346) .. 135. Appendix V Purchase Requisition Worksheet .. 137. Appendix W Approval of Off-site Use of school Board Property (FM-2380) .. 138. Appendix X Instructions for Preparing the Transmittal for Agreement Form for Contracted Services.