Microsoft Outlook Web App - Home : SLU

1 Microsoft Outlook Web App . for Office 365 Quick Reference Exploring Outlook Web App for Office 365 and its Interface The Outlook Web App (OWA) allows you to access your Exchange Server, or your Exchange Online (part of Office 365) mailbox remotely using a Web browser. The main advantage of using OWA. is that you can access your e-mail, appointments and meetings, contacts, and tasks (and potentially also documents) while you are away from your office computer, provided you have access to a computer or mobile device with an Internet connection. Supported browsers include Internet Explorer, Firefox, Safari, Chrome, and other Web browsers.

2 The main OWA window contains various components as described below. Settings Provides access to various Outlook Web App Navigation Bar Contains buttons that allow you to Reminders Notifications appear to remind you of settings and options, including general display and theme navigate to other pages and views. appointments, meetings, task deadlines, and other events. settings, e-mail settings, and Outlook Web App settings. See Navigation Bar below for more details. Help Provides contextual help information New Click to start creating a specific to each view and option. new message in the Reading Pane. Account Picture Provides access to your Folders List Allows you to organize account to change your presence status, sign and access your mailbox folders and out or sign in (if required) to use instant subfolders, including default folders messaging, change mailboxes, and sign out such as Deleted Items folders, as well of Outlook Web App.

3 As folders you create. Click to collapse the Folders List, or click Presence indicator Provides instant to expand the Folders List. Click awareness as to your current instant More to display additional folders. messaging status. Reading Pane Shows the contents of the Message List Displays all items that message or conversation currently selected in are delivered to the Inbox. This example the Message List. Icons on toolbars in the shows both e-mail and meeting Reading Pane allow you to process the requests. The Message List may be current message appropriately. resized by dragging its right-border left Conversation view Groups message or right to the desired width.

4 The mouse threads with the same Subject, organizing pointer appears as while positioned them as a conversation. It is enabled by over the border. default. See Reading Message List Items on Collapsed Expanded In the Message List, you can expand or page 4 for more details. conversation conversation collapse a conversation by clicking the or button. Navigation cont'd You can expand or collapse a conversation There are seven main views/apps that are activated using the in the Reading Pane by clicking or Navigation Bar, including: at the top of the Reading Pane (not Mail app Displays a view (shown above) used to send and shown above).

5 Receive e-mail, and manage e-mail folders including default Note: Conversation view may be turned off, folders (such as Inbox, Sent Items, Junk Email, Deleted Items, to display messages individually. Favorites, etc.), as well as folders you create. See Turning the Conversation View Off/On . Calendar app Displays a view used to select dates and on page 2 for more details. various Calendar views; create and manage appointments and meetings; and create invitations and reminders to upcoming events. People app Displays a view used to create and manage your address book contacts, and work with contact views. Tasks app Displays a view used to create and manage tasks Message Window Displays the contents of message as a pop-up window.

6 You can double-click the message in the in your Tasks list, and work with task views and folders. Message List to open it in a message window. The Reply all button and its associated drop-down button along the top of the See Using the Navigation Bar to Launch Apps on page 2 for window may be clicked to perform various reply tasks. more information. Featured Objectives PAGE 1 PAGE 3 PAGE 5. Exploring Outlook Web App for Office 365 and its Working with Outgoing Mail Managing and Organizing Mail Interface Learn how to create and send e-mail messages Learn how to create folders; manage messages and folders;. Learn about the Outlook Web App for Office 365 user including attaching files, setting message options, as well as filter, search for, and print messages.

7 Interface including its screen components and apps. formatting messages, and creating and inserting PAGE 6. PAGE 2 signatures. PAGE 4 Working with the Calendar Getting Started Learn how to navigate the Calendar, create and manage Learn how to sign in and out of the Outlook Web App, Working with Incoming Mail appointments and meetings, and create and share Calendars. launch apps; use and manage user interface Learn how to read and process incoming items PAGE 8. components including the Conversation view and including flagging, replying to, fowarding, and message windows; and select and sort messages. deleting messages. Working with Contacts and Tasks Learn how to create and manage contacts and tasks including marking tasks complete, and creating and using folders.

8 2016 Digital Content Factory Ltd. for Saint Louis University. Microsoft and Outlook are registered trademarks and Office 365 is a trademark of Microsoft Corporation.. Microsoft Outlook Web App for Office 365 Quick Reference Getting Started Getting cont'd Signing In and Out of the Outlook Web App for Office 365 If more than one message is selected, the Reading Pane changes to list 1. Launch your Web browser. actions that would apply to the selected messages. 2. Type your specific Outlook Web App URL, and then press ENTER. Selection check box 3. Type your specific Outlook Web App sign-in name (which may include a reference to your organization's domain), and then press TAB.

9 4. Type your password, and then click the button. Note: The first time you sign in, you should see the Home page from where you can launch different apps. To sign out of the Outlook Web App, click your account picture to the right of the Navigation Bar (after launching an app), and then select Sign out. Using the Navigation Bar to Launch Apps After you have finished working with a multiple selection, click Cancel in Click the button on the Navigation Bar, Calendar the Reading Pane to deselect all but the last message selected. and then click the desired app icon (shown app icon To deselect individual messages from a multiple selection, press and to the right).

10 Mail app hold CTRL and click them, or disable their selection check boxes. icon Note: You can also select multiple messages using the mouse in People conjunction with the keyboard. app icon Select the first message normally, press and hold CTRL, and then click on other messages to add them to a non-contiguous selection. Selecting Folders and Collapsing/Expanding Or press and hold SHIFT, and then click on a second message to the Folders List Pane Tasks include all the messages between the first and second in a Three Favorites folders appear by default. app icon contiguous selection. To expand the Folders List pane, click the You can also make a contiguous selection using only the keyboard icon.