Municipal Council HANDBOOK

1 Municipal CouncilHANDBOOK2017 Interim Edition2017 Interim EditionMunicipal CouncilHANDBOOKM unicipal Council HandbookIVAuthor s Preface The Municipal Council HANDBOOK is intended to build capacity in all Newfoundland and Labrador Municipal councillors and administrators. The first HANDBOOK was prepared in 1987 and last updated in 2002. There is significant change since that time and key partners including the Department of Municipal Affairs and Environment. Municipalities Newfoundland and Labrador and the Combined Councils of Labrador, along with the Professional Municipal Administrators, felt an updated, revised, and enhanced HANDBOOK was editions were prepared by Dr. Peter Boswell of the Department of Political Science at Memorial University of Newfoundland.

2 His leadership and guidance over the years have helped to raise the bar in effective Municipal governance and administration. This HANDBOOK borrows liberally from Dr. Boswell s work, updating and interpreting to meet modern circumstance. An experienced eye will see elements of Dr. Boswell s clarity of thought and considered experience throughout, so much so that it is difficult to provide proper citations on a reference by reference completion of this HANDBOOK relied on the ongoing input and support of the project Steering Committee, led by the Department of Municipal Affairs and Environment. Additional members included Municipalities of Newfoundland and Labrador, the Combined Councils of Labrador, and the Professional Municipal Administrators.

3 Keen practitioner insight was provided by Town Manager Adele Carruthers of the Town of Logy Bay-Middle Cove-Outer Cove and Town Clerk Geraldine Caul of the Town of Witless Bay. Councillor Ken Mercer, of the Town of Logy Bay-Middle Cove-Outer Cove, provided other insights through the eyes of an average Municipal councillor in the province. Thank you to Brenda Andrews of Image 4 for design and layout and Mobilewords Limited for editing. There are 271 municipalities in the province, led by councillors and administrators who are motivated by little more than doing the very best they can for their communities. Hopefully this HANDBOOK will help you fulfill your responsibilities, encouraging active, engaged and successful communities.

4 This HANDBOOK is dedicated to all Municipal councillors past, present and CurranEditorIndependent Consultants GroupMunicipal Council HandbookVResidents throughout Newfoundland and Labrador rely upon Municipal councils to deliver important services in our towns and cities. councillors are the backbone of local governance, and you are instrumental in making our communities sustainable, safe, healthy, and happy places to live and Municipal Council HANDBOOK is for Municipal councils, councillors , and staff, and contains information and guidance on applicable legislation and best practices. The HANDBOOK , along with regular Municipal training provided by the Department of Municipal Affairs and Environment, Municipalities Newfoundland and Labrador and the Professional Municipal Administrators, are key resources for councils, councillors , and staff as they undertake their Municipal s MessageOn behalf of the Government of Newfoundland and Labrador, I would like to thank all those who have contributed to this HANDBOOK .

5 I encourage everyone involved in local governance to use the Municipal Council HANDBOOK as a resource tool to assist in providing effective leadership, representation and knowledgeable administration in their Eddie JoyceMinister of Municipal Affairs and EnvironmentMunicipal Council HandbookVIMunicipalities Newfoundland & Labrador MessageMunicipalities Newfoundland & Labrador (MNL) was formed in 1951 to represent the interests of the growing number of Municipal councils in the province. At that time, there were approximately 50 incorporated municipalities in the province. Today there are 271 incorporated municipalities representing 89 percent of the provincial population. Over 97 percent of these councils are paying members of MNL and drive our considerable advocacy and policy efforts.

6 MNL is pleased to have partnered with the Department of Municipal Affairs and Environment, the Professional Municipal Administrators and the Combined Councils of Labrador on this significant update to the councillors HANDBOOK . The new design, format and content will make it a much more user-friendly experience for members of Council . It should be seen as an equally valuable resource for councils to use jointly with their staff. A productive relationship between Council and staff is foundational to a successful municipality. This HANDBOOK provides a common reference for all of us to use in running effective, efficient Municipal governments. Our thanks to everyone involved in the creation of the HANDBOOK for your ideas and your time.

7 It is an excellent resource for anyone involved in Municipal OldfordPresidentMunicipal Council HandbookVIIP rofessional Municipal Administrators Message Professional Municipal Administrators (PMA) is Newfoundland and Labrador s lead organization on Municipal management issues. PMA is a Municipal association for Managers, Clerks, Chief Administrative Officers and Department Heads who are committed to improving the quality of administration in local is committed to providing information, professional development and training, improved communication, resources, and professional support to Municipal administrators as a means to increase the knowledge of its are an invaluable resource and an important asset for all municipalities.

8 The administrators key roles include carrying out policy as directed by Council , providing administrative leadership, and managing organizational purpose of this guide is to assist elected Municipal officials in Newfoundland and Labrador. One key area Council needs to understand is the role of staff. Once this relationship is understood, the municipality will operate in a professional and efficient manner, improving the overall effectiveness of local government in this province. PMA encourages all Council members and Municipal administrators to reference this guide. A special thank you to all those who have contributed to its content and made it PeckfordPresidentMunicipal Council HandbookVIIIC ombined Council of Labrador MessageThe Combined Councils of northern Labrador was formed in 1972 when the communities of Nain, Makkovik, Davis Inlet and Hopedale met for an inaugural conference to address issues that were similar in each municipality.

9 Together as a united voice they lobbied government officials for improvements in their region. In 1979, the Combined Councils of Labrador met in North West River and expanded to include all communities in Labrador, forever changing the face of Labrador politics. In January of 2007, the Combined Councils of Labrador (CCL) held its annual General Meeting in the community of Nain, Nunatsiavut. It was at this meeting (the 35th annual meeting) the member communities in attendance voted to amend the Combined Councils of Labrador Constitution to include any incorporated Municipality, Local Service district or permanently recognized community or aboriginal Community Government and/or First Nations Community (incorporated either by or under a special or general act of the legislature) may become a member of the Combined Councils of Labrador on payment of the current membership CCL has evolved into an umbrella organization for all communities to help lobby both levels of government for improved services and infrastructure within Labrador.

10 From its early beginnings, the Combined Councils of Labrador has grown in scope and capacity to acknowledge Municipal governance as the vehicle of choice for economic development, community living, social challenges, infrastructure activities and strives for leadership in advocacy, policy development, research and Municipal training. The CCL is pleased to partner with the Department of Municipal Affairs and Environment, Municipalities Newfoundland and Labrador and the Professional Municipal Administrators in preparing this updated O BrienPresidentMunicipal Council HandbookIXWhat is the Municipal Council HANDBOOK ?This Municipal Council HANDBOOK is prepared as a resource for Municipal councillors and administrators in Newfoundland and Labrador.