NHB/AAD/RFP/5101/2018 dated May 17, 2018 - pdicai.org

1 Request for Proposal: Appointment of Concurrent Auditors National Housing Bank Confidential Page | - 1 - RFP Reference no:- NHB/AAD/RFP/5101/2018 dated May 17, 2018 Request for Proposal (RFP) for Appointment of Concurrent Auditors All Audits Department Head Office, National Housing Bank Core 5-A, 3rd Floor, India Habitat Centre, Lodhi Road, New Delhi 110 003 Phone: 011-2464 9031-35 E-Mail: ; Request for Proposal: Appointment of Concurrent Auditors National Housing Bank Confidential Page | - 2 - GLOSSARY Abbreviation Description NHB National Housing Bank HO Head Office, Delhi RRO Regional Representative Office PSU Public Sector Unit SBI State Bank of India and its associates ( before merger ) PSB Public Sector Bank /Nationalized Bank ( total 20) EMD Earnest Money Deposit RFP Request For Proposal PBG Performance Bank Guarantee AMC Annual Maintenance Cost Interpretation.

2 The terms RFP, Tender, Bid have been used interchangeably and it shall be treated as one and the same for the purpose of this RFP document. All clarifications, amendments, modifications, supplemental RFP that may be issued in relation to this RFP shall be treated as part and parcel of the RFP and shall together constitute the RFP document. Request for Proposal: Appointment of Concurrent Auditors National Housing Bank Confidential Page | - 3 - Table of Contents 1. IMPORTANT BID DETAILS .. - 5 - 2. NATIONAL HOUSING BANK .. - 6 - 3. PURPOSE.

3 - 6 - 4. OBJECTIVE: .. - 7 - 5. SCOPE OF WORK: .. - 7 - 6. PERIOD OF CONTRACT: .. - 21 - 7. INSTRUCTIONS TO BIDDERS .. - 21 - GENERAL .. - 21 - PRE-BID MEETING .. - 23 - SOFT COPY OF TENDER/RFP DOCUMENT .. - 23 - NON-TRANSFERABILITY OF TENDER/RFP .. - 23 - ERASURES OR ALTERATIONS .. - 23 - AMENDMENT TO THE BIDDING/TENDER/RFP DOCUMENT .. - 24 - LANGUAGE OF BID .. - 24 - MASKED COMMERCIAL BID .. - 24 - RIGHT TO ALTER LOCATION / - 24 - DOCUMENTS COMPRISING THE BID .. - 25 - BID CURRENCY .. - 25 - EARNEST MONEY DEPOSIT (EMD) .. - 25 - IMPLEMENTATION SCHEDULE .. - 26 - PERFORMANCE BANK GUARANTEE (PBG) .. - 27 - PERIOD OF VALIDITY OF - 27 - FORMAT AND SIGNING OF BIDS.

4 - 27 - SEALING AND MARKING OF BIDS .. - 28 - DEADLINE FOR SUBMISSION OF BIDS .. - 28 - LATE BIDS .. - 29 - OPENING OF BIDS BY NHB .. - 29 - CLARIFICATION OF BIDS .. - 29 - PRELIMINARY EXAMINATIONS .. - 29 - PROPOSAL OWNERSHIP .. - 30 - INSTRUCTIONS TO THE BIDDERS .. - 30 - PRICE COMPOSITION & VARIATION .. - 30 - TIMELY AVAILABILITY OF SUPPORT SERVICES .. - 30 - MANUALS/DOCUMENTS .. - 30 - MODIFICATION AND WITHDRAWAL .. - 30 - REVELATION OF PRICES .. - 31 - TERMS AND CONDITIONS OF THE BIDDING FIRMS .. - 31 - LOCAL CONDITIONS .. - 31 - CONTACTING NHB OR PUTTING OUTSIDE INFLUENCE .. - 31 - PROPOSAL - 31 - BANNED OR DELISTED BIDDER .. - 32 - Request for Proposal: Appointment of Concurrent Auditors National Housing Bank Confidential Page | - 4 - COMPLIANCE WITH - 32 - INTELLECTUAL PROPERTY RIGHTS.

5 - 32 - FALSE / INCOMPLETE STATEMENT .. - 34 - 9. BIDS (TECHNICAL & COMMERCIAL) AND BID EVALUATION METHODOLOGY .. - 34 - 10. COMMERCIAL TERMS AND CONDITIONS .. - 39 - CURRENCY .. - 39 - PRICE .. - 39 - PAYMENT TERMS .. - 39 - PAYMENT IN CASE OF TERMINATION OF CONTRACT .. - 39 - 11. GENERAL TERMS AND CONDITIONS .. - 40 - - 45 - ANNEXURE I (BIDDER INFORMATION) .. - 46 - ANNEXURE II(BIDDER EXPERIENCE DETAILS) .. - 47 - ANNEXURE III (COMPLIANCE STATEMENT DECLARATION) .. - 48 - ANNEXURE IV (LIST OF DEVIATIONS).. - 49 - ANNEXURE V (MINIMUM ELIGIBILITY CRITERIA) .. - 50 - ANNEXURE VI (TECHNICAL BID COVERING LETTER) .. - 53 - ANNEXURE VII (TECHNICAL BID FORMAT) .. - 54 - ANNEXURE VIII (COMMERCIAL BID COVERING LETTER).

6 - 58 - ANNEXURE IX (COMMERCIAL BID FORMAT) .. - 59 - ANNEXURE X (ECS MANDATE) .. - 60 - ANNEXURE XI (LETTER OF COMPETENCE FORMAT) .. - 62 - ANNEXURE XII (CURRICULUM VITAE (CV) OF KEY PERSONNEL) .. - 63 - ANNEXURE XIII (ESCALATION MATRIX) .. - 65 - ANNEXURE XIV (PRE CONTRACT INTEGRITY PACT) .. - 66 - ANNEXURE XV(SERVICE LEVEL AGREEMENT) .. - 76 - ANNEXURE XVI (NON-DISCLOSURE AGREEMENT) .. - 92 - ANNEXURE XVII (BANK GUARANTEE FORMAT) .. - 96 - Request for Proposal: Appointment of Concurrent Auditors National Housing Bank Confidential Page | - 5 - Note: - Technical Bids will be opened in the presence of Bidders who choose to attend as above.

7 The above schedule is subject to change. Notice of any changes will be provided through e-mail from designated contact personnel only or publishing on NHB s website. Further, please note that Commercial Bid opening Date, Time & Venue will be intimated to the technically qualified Bidders at a later date. All data/information, submitted vide documentary proofs/company records along with this RFP, must be reported & will be treated as on date of publication of this RFP. 1. IMPORTANT BID DETAILS 1. Date of commencement of sale of Bidding/Tender/RFP Documents 2. Pre-Bid meeting with Bidders (Date and Time) 1100 Hrs 3. Last date and time for sale of Bidding Documents 1800 Hrs 4.

8 Last date and time for receipt of Bidding Documents 1800 Hrs 5. Date and Time of Technical Bid Opening 1500 Hrs 6. Cost of RFP( Non-refundable) 5,000/- 7. Earnest Money Deposit Amount 50,000/- 8. Place of opening of Bids National Housing Bank, All Audits Department Head Office Core 5-A, 3rd Floor, India Habitat Centre, Lodhi Road, New Delhi 110003 Request for Proposal: Appointment of Concurrent Auditors National Housing Bank Confidential Page | - 6 - 2. National Housing Bank National Housing Bank (NHB), a statutory institution is a wholly owned subsidiary of the Reserve Bank of India, established under an Act of the Parliament.

9 A. NHB has been established to achieve, inter alia, the following objectives To promote a sound, healthy, viable and cost effective housing finance system to cater to all segments of the population and to integrate the housing finance system with the overall financial system. To promote a network of dedicated housing finance institutions to adequately serve various regions and different income groups. To augment resources for the sector and channelize them for housing. To make housing credit more affordable. To regulate the activities of housing finance companies based on regulatory and supervisory authority derived under the Act. To encourage augmentation of supply of buildable land and also building materials for housing and to upgrade the housing stock in the country.

10 To encourage public agencies to emerge as facilitators and suppliers of serviced land, for housing. b. The head office of NHB is located in New Delhi and a regional office located at Mumbai. It has representative offices located at Hyderabad, Chennai, Bengaluru, Kolkata, Ahmedabad and Bhopal. 3. Purpose: National Housing Bank (NHB) (hereinafter referred to as the Bank) proposes to invite Request for Proposal (RFP) tenders from the eligible vendors to provide their services for conducting Concurrent Audit of the Bank as described under scope of work. The invitation for RFP document is now being issued to enable vendors to submit their responses to the Bank.