PAYROLL PROCESSING SCHEDULE – FISCAL YEAR 2015-2016

1 PAYROLL PROCESSING SCHEDULE FISCAL year 2015-2016 This important SCHEDULE should be kept for future reference throughout the FISCAL year , and a copy given to every staff member involved in the PAYROLL function at your location. The following will assist you in utilizing the PAYROLL PROCESSING SCHEDULE : SAP PAY PERIOD #: This column indicates the pay period number for SAP PAYROLL reporting purposes. On the Report Time screen, the PAYROLL Period is indicated in the first section.

2 You may change the date range by entering a different Period number, and therefore, report time for a different pay period. PAY PERIOD From - Thru: This column indicates the period being paid. The PAYROLL periods for the District begin on a Friday and end on a Thursday. DAILY PAYROLL ATTENDANCE SHEETS AVAILABLE TO PRINT: Please note availability dates and be sure to print your PAYROLL Attendance (Sign-In) Sheets on time! INPUT SCREENS AVAILABLE ON-LINE TO INPUT TIME: Please note availability dates to start inputting PAYROLL information.

3 IMPORTANT: When PROCESSING Prior Period Corrections, you MUST enter the correct SAP PAY PERIOD # manually. FINAL ROSTERS APPROVED: This column has been highlighted! This is the deadline date by which all work locations must approve their PAYROLL . PAY DATE: This column indicates the date of the pay check or advice (direct deposit). ** The remainder columns are either self-explanatory, or for internal use. For information on optional (opt) days during the school year , please refer to the School calendar .

4 Additional important leave accrual information: Please be reminded that in SAP, the accrual period for sick and/or vacation leave is a calendar month. Leave quotas are calculated and accumulated on the LAST DAY of the calendar month. At the end of each calendar month, full-time employees that receive payment for eleven days or more during that calendar month will earn one (1) sick day. NOTE: Since four (4) days are credited in the first month of the FISCAL year , no additional days are credited after the seventh accrual month for 10-Month employees and after the eighth accrual month for 12-Month employees.

5 At the end of each calendar month, full-time 12-month employees that receive payment for eleven days or more during that calendar month will earn one (1) vacation accrual. NOTE: Those employees with vacation days reaching maximum accrual balance, must use vacation days on or before the LAST WORK DAY of the calendar month, in order not to lose the accrual for that month. The leave accruals are stated in the collective bargaining agreements. SAP PAY PERIOD #PAY PERIOD From - ThruSTANDARD DAYS IN PAY PERIODDAILY ATTENDANCE SHEETS AVAILABLE TO PRINT INPUT SCREENS AVAILABLE ON-LINE REFLECTING CURRENT PAY PERIOD** FINAL ROSTERS APPROVED BY 2.

6 00 TRANSFER & PAYROLL PROCESS BEGINS PAYDATEREMARKS146/19-7/02106/156/19 7/1 *7/17/10 Approve one (1) day early due to July 4th 157/03-7/16106/297/27/167/167/24167/17-7 /30107/137/177/307/308/7177/31-8/13 10**7/277/318/138/138/21188/14-8/27 10**8/108/148/278/279/4198/28-9/10108/24 8/289/109/109/18209/11-9/24109/89/119/24 9/2410/2219/25-10/08109/219/2510/810/810 /162210/09-10/221010/510/910/2210/2210/3 02310/23-11/051010/1910/23 11/4 *11/411/13 Approve one (1) day early due to Veteran's Day 2411/06-11/191011/211/5 11/17 *11/1711/25 Approve two (2) days early due to Thanksgiving2511/20-12/031011/1611/18 12/1 *12/112/11 Approve two (2) days early due to Winter Recess2612/04-12/171011/3012/2 12/10 *12/1012/24 Approve five (5) days early due to Winter Recess112/18-12/311012/1412/11 12/17 *12/171/8 Approve ten (10) days early due to Winter Recess21/01-1/141012/1812/18 1/13 *1/131/22 Approve one (1)

7 Day early due to Martin Luther King Day31/15-1/28101/111/141/281/282/541/29- 2/11101/251/29 2/10 *2/102/19 Approve one (1) day early due to President's Day52/12-2/25102/82/112/252/253/462/26-3 /10102/222/263/103/103/1873/11-3/24103/7 3/11 3/17 *3/174/1 Approve five (5) days early due to Spring Recess83/25-4/07103/183/184/74/74/1594/0 8-4/21104/44/84/214/214/29104/22-5/05104 /184/225/55/55/13115/06-5/19105/25/65/19 5/195/27125/20-6/02105/165/206/26/26/101 36/03-6/1610*5/316/36/166/166/24146/17-6 /30106/136/17 6/29 *6/297/8 Approve one (1) day early due to July 4th 157/01-7/14106/276/307/147/147/22FM-4643 Rev.

8 (04-15) PAYROLL PROCESSING SCHEDULE FISCAL year 2015-16 ** Days may vary depending on type of employees. * Indicates EARLY PAYROLL APPROVAL REQUIRED!! IMPORTANT NOTE: PAYROLL for Drivers/Bus Aides (at Transportation Centers) must be approved by 4:30 ** When PROCESSING Prior Period Corrections, you MUST enter the correct SAP PAY PERIOD #.