Personnel Evaluation Evaluation Reporting System

1 Army Regulation 623 3 Personnel EvaluationEvaluationReportingSystemHeadq uartersDepartment of the ArmyWashington, DC4 November 2015 UNCLASSIFIEDSUMMARY of CHANGEAR 623 3 Evaluation Reporting SystemThis major revision, dated 4 November 2015--o Renames DA Form 67-10-4 (Strategic Grade Plate (O7) Officer EvaluationReport) to DA Form 67-10-4 (Strategic Grade Plate General Officer EvaluationReport) (para 1-1).o Updates policy authorizing officer Evaluation reports for United States ArmyReserve officers in the rank of major general (paras 1-7 and 3-2).o Incorporates Army Directive 2015-11, Unmasking of Army Officer EvaluationReports (herby superseded) (para 1-12).o Incorporates policy for alternate use of an issued Department of Defenseidentification number in lieu of a nine digit social security number for therated Soldier, rater, intermediate rater, and senior rater (para 1-14d).

2 O Specifies service members of Allied armed forces are authorized to serve asraters for noncommissioned officers (para 2-5a(2)).o Authorizes a brigadier general (O-7) serving as Chief of Staff to to rateofficers who are senior in date of rank (para 2-7b(12)(c)).o Updates and clarifies minimum grade requirements to serve as senior ratersfor Evaluation reports (para 2-7 and table 2-1).o Updates and defines supplementary review policy to incorporate DA Form 2166-9-1 (NCO Evaluation Report (SGT)), DA Form 2166-9-2 (NCO Evaluation Report(SSG - 1SG/MSG)), and DA Form 2166-9-3 (NCO Evaluation Report (CSM/SGM))(paras 2-15 through 2-18 and para 3-10).o Updates policy for loss of a rating official or rated Soldier fornoncommissioned officers (para 2-19b).

3 O Updates policy for when three- and four-star nominative position sergeantsmajor receive Evaluation reports (para 3-2b(3)).o Includes a new noncommissioned officer Evaluation report rater assessment and"Rater Tendency" report to track the rating history of each rater fornoncommissioned officers of all components, by rank, for staff sergeantthrough command sergeant major (paras 3-7b and 3-11).o Redefines the senior rater four-box check System and label technique for DAForm 2166-9-2 and DA Form 2166-9-3 (para 3-9).o Incorporates a new rater four-box check System and label technique for DA Form2166-9-2 and DA Form 2166-9-3 (para 3-9).o Includes a new senior rater s managed assessment for DA Form 2166-9-2 and DAForm 2166-9-3 reinvigorating the importance of the senior rater to theoverall assessment process and reinforcing accountability (para 3-9b).

4 O Includes one "broadening" assignment recommendation for noncommissionedofficers on DA Form 2166-9-1, DA Form 2166-9-2, and DA Form 2166-9-3 to assistin talent management (paras 3-9b and 3-11).o Updates reset of "Senior Rater Evaluation Timeliness Report" to 21 April 2015(para 3-11).o Clarifies policy when performance and potential comments may be entered byrating officials on Evaluation forms (paras 3-17 and 3-18).o Updates submission and processing procedures of DA Form 2166-9-1, DA Form2166-9-2, and DA Form 2166-9-3 for Army National Guard noncommissionedofficers (para 3-33 and app H).o Adds warrior transition unit rating scheme requirements when Soldiers performduties with tenant unit (para 3-34).

5 O Mandates enclosures to DA Form 2166-9-1, DA Form 2166-9-2, and DA Form 2166-9-3 must be in either a .pdf, .jpg, or .tiff format for acceptance as anauthorized attachment to the completed Evaluation (para 3-35).o Updates policy for newly received derogatory information to incorporatenoncommissioned officer Evaluation reports (para 3-38).o Updates requirements for when noncommissioned officers may receive a"Complete the Record" report (para 3-56).o Adds exception to policy for issuing DA Form 1059 (Service School AcademicEvaluation Report) to noncommissioned officers who fail to complete the 230-25D3O (CP) Cyber Network Defender course (para 3-49d(9)).o Updates policy for when requesting Commander s or Commandant s Inquiries(para 4-5f).

6 O Replaces DA Form 2166-8 (NCO Evaluation Report) with DA Form 2166-9-1, DA Form2166-9-2, and DA Form 2166-9-3, based on Army leadership levels, linkingperformance to attributes and competencies (throughout).o Replaces DA Form 2166-8-1 (NCOER Counseling and Support Form) with DA Form2166-9-1A (NCO Evaluation Report Support Form), mandated for use bynoncommissioned officers in the rank of corporal through command sergeantmajor, linking development with attributes and competencies (throughout).o Removes previous policy for memorandum of input use in lieu of rendering anevaluation report (throughout).o Incorporates use of the Evaluation Entry System as primary method forcompleting and submitting DA Form 2166-9-1, DA Form 2166-9-2, and DA Form2166-9-3 (throughout).

7 HeadquartersDepartment of the ArmyWashington, DC4 November 2015 Personnel EvaluationEvaluation Reporting System *Army Regulation 623 3 Effective 1 January 2016H i s t o r y . T h i s p u b l i c a t i o n i s a m a j o This regulation prescribes thepolicy and tasks for the Army s Evalua-tion Reporting System , including officer,n o n c o m m i s s i o n e d o f f i c e r , a n d a c a d e m i cevaluation reports focused on the assess-ment of performance and potential. It in-cludes policy statements, operating tasks,and rules in support of operating tasks. Ithas been revised to update policy on theuse of new noncommissioned officer eval-u a t i o n r e p o r t f o r m s ; i n t e g r a t e a n e wr a t e r s a s s e s s m e n t f o r n o n c o m m i s s i o n e dofficers which incorporates a new "RaterTendency" report; integrate a new seniorrater s managed assessment for staff ser-geants through command sergeants major;update policy for newly received deroga-tory information to include noncommis-sioned officer Evaluation reports; integrateArmy leadership doctrine on noncommis-s i o n e d o f f i c e r e v a l u a t i o n r e p o r t s.

8 U s e anew noncommissioned officer evaluationsupport form; remove policy for memo-randum of use in lieu of rendering an offi-c e r e v a l u a t i o n r e p o r t ; p r o v i d e n e wprocessing procedures for Army NationalG u a r d n o n c o m m i s s i o n e d o f f i c e r e v a l u a -tion reports; and incorporate new policyf o r u n m a s k i n g A r m y o f f i c e r e v a l u a t i o This regulation applies tot h e R e g u l a r A r m y , t h e A r m y N a t i o n a lGuard/Army National Guard of the UnitedStates, and the Army Reserve, unlessotherwise stated. It also applies to Depart-ment of the Army Civilians, and to Forces and Coast Guard offi-cers, officers of allied armed forces, andemployees of the Government whoserve as rating officials in the perform-ance of their Personnel management re-s p o n s i b i l i t i e s a s e s t a b l i s h e d b y t h i sregulation and in accordance with applica-ble Joint, Department of Defense, and ci-v i l i a n p e r s o n n e l m a n a g e m e n t p o l i c y.

9 I tdoes not apply to retirees or former Sol-diers. This regulation applies during mo-b i l i z a t i o n i n c o n j u n c t i o n w i t h t h ePersonnel Policy Guidance published foreach operation and issued by Headquar-ters, Department of the and exception proponent of this regulation is theDeputy Chief of Staff, G 1. The propo-nent has the authority to approve excep-tions or waivers to this regulation that areconsistent with controlling law and regu-lations The Deputy Chief of Staff, G 1,has delegated this approval authority tot h e C o m m a n d i n g G e n e r a l , H u m a n R e -sources Command, who may further dele-g a t e t h i s a u t h o r i t y t o a d i v i s i o n c h i e f ,Human Resources Command.

10 In the rankof colonel or the civilian grade Resources Command is a field op-erating agency to the proponent may request a waiver to thisr e g u l a t i o n b y p r o v i d i n g j u s t i f i c a t i o nwhich includes a full analysis of the ex-pected benefits and must include a formalreview by the activity s senior legal offi-cer. All waiver requests will be endorsedby the commander or senior leader of therequesting activity and forwarded throught h e i r h i g h e r h e a d q u a r t e r s t o t h e p o l i c yproponent. Refer to AR 25 30 for internal control process. Thisregulation contains internal control provi-sions in accordance with AR 11 2 andidentifies key internal controls that mustbe evaluated (see appendix I).