Personnel Separations Separation Documents - …

1 Army Regulation 635 5 Personnel SeparationsSeparationDocumentsHeadquarte rsDepartment of the ArmyWashington, DC15 September 2000 UNCLASSIFIEDSUMMARY of CHANGEAR 635 5 Separation DocumentsThis regulation has been streamlined to avoid duplication of data, and updatedto reflect mandatory required data on the DD Form 214 throughout. Specifically,this revision--o Mandates that the DD Form 214 (Certificate of Release or Discharge from ActiveDuty) be issued for all void service (para 2-1a).o Requires mandatory information on the DD Form 214, item 18 (para 2-4h (18)).o Allows authentication of the DD Form 214 by a soldier in the grade of SSG or byan authorized contractor employee if assigned or the chief or acting chief ofa transition center (para 2-4h(22)).o Authorizes the Chief, National Guard Bureau, the Deputy Assistant Secretaryof the Army, and the Army Review Boards Agency to issue the DD Form 215(Correction to DD Form, Certificate of Release or Discharge from ActiveDuty)or reissue the DD Form 214 (para 2-6d).

2 O Adds the DD Form 2542 (Certificate of Appreciation For Service in the ArmedForces of the United States) (para 2-12).o Modifies Instructions for completing the DD Form 220 (Active DutyReport)(para 2-9).o Adds a management control evaluation checklist (app B).HeadquartersDepartment of the ArmyWashington, DC15 September 2000 Personnel SeparationsSeparation Documents *Army Regulation 635 5 Effective 30 September 2000H i s t o r y . T h i s U P D A T E p r i n t i n gpublishes a revision of AR 635 5. Becauset h e p u b l i c a t i o n h a s b e e n e x t e n s i v e l yr e v i s e d , t h e c h a n g e d p o r t i o n s h a v e n o tbeen u m m a r y . T h i s r e g u l a t i o n p r e s c r i b e spolicies and procedures regarding separa-tion Documents ). It also implements DODI nstruction (Certificates of Releaseor Discharge from Active Duty (DD Form214/5).Applicability.

3 This regulation applies toA c t i v e A r m y s o l d i e r s , U . S . M i l i t a r yAcademy cadets, and the following cate-gories of the Army National Guard of theUnited States (ARNGUS) and the Reserve (USAR) unless otherwiseindicated:a. USAR soldiers on active duty for 90 ormore continuous ARNGUS soldiers on active duty orfull time National Guard duty for 90 ormore continuous ARNGUS and USAR soldiers mobi-lized under title 10, Code, sections12301(a), 12302, or . A R N G s o l d i e r s c a l l e d i n t o F e d e r a lservice under title 10, Code, chapter15, or section 12406, regardless of thelength of and exception proponent of this regulation is theDeputy Chief of Staff for Personnel . Theproponent has the authority to approve ex-ceptions to this regulation that are consis-tent with controlling law and may delegate the approval au-t h o r i t y , i n w r i t i n g , t o a d i v i s i o n c h i e fwithin the proponent agency in the gradeof colonel or the civilian grade management control regulation contains management con-trol provisions and provides an evaluationchecklist for use in evaluating manage-ment u p p l e m e n t a t i o n.

4 S u p p l e m e n t a t i o n o fthis regulation and establishment of com-mand and local forms are prohibited with-o u t p r i o r a p p r o v a l f r o m t h e D E P U T YCHIEF OF STAFF FOR Personnel ;ATTN: DAPE MPE, 300 ARMY PEN-T A G O N , W A S H I N G T O N , D C20310 Improvements. Users areinvited to send comments and suggestedimprovements on DA Form 2028 (Recom-m e n d e d C h a n g e s t o P u b l i c a t i o n s a n dB l a n k F o r m s ) d i r e c t l y t o C D R ,PERSCOM, ATTN: TAPC PDT P, 200S T O V A L L S T R E E T , A L E X A N D R I A ,VA 22332 This publication is availa-ble in electronic media only and is in-tended for command levels C, D, and Efor Active Army, Army National Guard oft h e U n i t e d S t a t e s , a n d U . S . A r m y R e (Listed by paragraph and page number)Chapter 1 Introduction, page 1 Section IOverview, page 1 Purpose 1 1, page 1 References 1 2, page 1 Explanation of abbreviations and terms 1 3, page 1 Separation Documents 1 4, page 1 Section IIResponsibilities, page 1 The Deputy Chief of Staff for Personnel 1 5, page 1 The Chief, National Guard Bureau and Chief, Army Reserve 1 6, page 1* This regulation supersedes AR 635 5, 1 October 1979AR 635 5 15 September 2000iUNCLASSIFIEDC ontents ContinuedThe Commanding General, Army Personnel Command (CG, PERSCOM) 1 7, page 1 The Commandant, Adjutant General School 1 8, page 1 Commanders of major Army commands 1 9, page 2 Commanders of installations, military communities, and mobilization stations 1 10, page 2 Commanders/chiefs of transition centers (TCs)

5 1 11, page 2 Chapter 2 Preparing and Distributing Separation Documents , page 2 Section IDD Form 214 (Certificate of Release or Discharge from Active Duty), page 2 Preparing the DD Form 214 2 1, page 2 Safeguarding DD Forms 214, 214WS, and 215 2 2, page 3 Source Documents 2 3, page 3 Completing the DD Form 214 2 4, page 4 Distributing copies. 2 5, page 8 Alterations and corrections. 2 6, page 9 Issuing and reissuing DD Form 214. 2 7, page 9 Requirements by agency maintaining records 2 8, page 10 Section IIPreparing Other Separation Documents , page 10DD Form 220 (Active Duty Report) 2 9, page 10DD Form 256A (Honorable Discharge Certificate) and DD Form 257A (General Discharge Certificate) 2 10,page 10DD Form 363A (Certificate of Retirement) 2 11, page 10DD Form 2542 (Presidential Certificate of Appreciation) 2 12, page 10DA Form 3891 (Certificate of Appreciation for Wives of Retiring Army Personnel ) and DD Form 3891 1(Certificate of Appreciation for Husbands of Retiring Army Personnel ) 2 13, page 10DA Forms 5332 (Certificate of Appreciation for Wives of Retiring Army Active Reserve Status Personnel ) and5332 1 (Certificate of Appreciation for Husbands of Retiring Army Active Reserve Status Personnel )

6 2 14,page , page Control Evaluation Checklist, page 14 Table ListTable 2 1: DD FORM 214, ITEM 9 ENTRY DETERMINATIONS, page 11 GlossaryIndexiiAR 635 5 15 September 2000 Chapter 1 IntroductionSection IOverview1 1. PurposeThis regulation prescribes the Separation Documents that must be prepared for soldiers on retirement, discharge, releasefrom active duty service, or control of the Active Army. It establishes standardized policy for preparing and distribut-ing the DD Form 214 (Certificate of Release or Discharge from Active Duty).1 2. ReferencesRequired and related publications are listed in appendix A. Prescribed and referenced forms are also listed in 3. Explanation of abbreviations and termsAbbreviations and special terms used in this regulation are explained in the 4. Separation documentsa. Separation Documents are prepared on each category of soldier identified in paragraph 1-1 and provides (1) Soldiers with a record of their military service.

7 (2) The Army with a source of information for administrative purposes.(3) Governmental agencies with an authoritative source of information for administering Federal and State lawspertaining to The following Documents are authorized Separation Documents :(1) DD Form 214 WS (Certificate of Release or Discharge from Active Duty Worksheet).(2) DD Form 214 (Certificate of Release or Discharge from Active Duty).(3) DD Form 215 (Correction to DD Form 214, Certificate of Release or Discharge from Active Duty).(4) DD Form 220 (Active Duty Report).(5) DD Form 256A (Honorable Discharge Certificate).(6) DD Form 257A (General Discharge Certificate Under Honorable Conditions).(7) DD Form 363A (Certificate of Retirement).(8) DD Form 2542 (Certificate of Appreciation For Service in the Armed Forces of the United States).(9) DA Forms 3891 (Certificate of Appreciation for Wives of Retiring Army Personnel ).

8 (10) DA Form 3891-1 Certificate of Appreciation for Husbands of Retiring Army Personnel ).(11) DA Form 5332 (Certificate of Appreciation for Wives of Retiring Army Active Reserve Status Personnel ).( 1 2 ) D A F o r m 5 3 3 2 - 1 ( C e r t i f i c a t e o f A p p r e c i a t i o n f o r H u s b a n d s o f R e t i r i n g A r m y A c t i v e R e s e r v e S t a t u sPersonnel).Section IIResponsibilities1 5. The Deputy Chief of Staff for PersonnelThe Deputy Chief of Staff For Personnel (DCSPER) will a. Establish Personnel policies related to Separation Coordinate, maintain, publish, and distribute Separation Documents Coordinate with appropriate Army staff agencies to implement change and evaluate Separation 6. The Chief, National Guard Bureau and Chief, Army ReserveThe Chief, National Guard Bureau (CNGB) and the Chief, Army Reserve (CAR) are authorized to issue the DD Form214 and DD Form 215 under provisions of this 7.

9 The Commanding General, Army Personnel Command (CG, PERSCOM)The CG, PERSCOM under the direction of the DCSPER will serve as HQDA administrator for Separation 8. The Commandant, Adjutant General SchoolThe Commandant, Adjutant General School will incorporate this regulation into lesson programs of 635 5 15 September 20001 9. Commanders of major Army commandsCommanders of major Army commands will a. Monitor Separation Documents and provide policy direction/guidance to subordinate installation Coordinate actions with ODCSPER, PERSCOM, and related agencies to improve Separation 10. Commanders of installations, military communities, and mobilization stationsCommanders of installations, military communities, and mobilization stations will implement policies and proceduresper this regulation when Separation Documents are 11.

10 Commanders/chiefs of transition centers (TCs)Commanders or chiefs of TCs will a. Ensure all information on DD Form 214 and other Separation Documents is accurate. The DD Form 214 is of vitalimportance to the separating soldier and must be properly prepared according to prescribed guidance. No deviation Ensure that each soldier entitled to receive a DD Form 214 is counseled and understand the following:(1) This is the most vital document he or she will receive from the Army, and it is imperative to safeguard thisdocument carefully.(2) The benefits a soldier may be eligible to receive as a result of military service will be based primarily on the DDForm 214.(3) Civilian employment may be affected by the data on the form.(4) Failing to obtain the original and copy number 4 of DD Form 214 at Separation may cause a delay in theireligibility to receive certain benefits after Separation .