Procurement of Professional Service Provider

1 Page 1 of 48 RFP - Appointment of a Panel of Consultants INDEPENDENT DEVELOPMENT TRUST invitation to participate in a panel of Professional Service Providers in the Build Environment for a period up to 29 March 2020 Tender Document Tender Ref.: No: IDT-MPU- PANEL-2018 Part T1: Tendering procedures Tender Document to Procure Professional services . This document contains the Term of Reference, the Tender Data, the Returnable Documents, the Special Condition of Tender and the Contract Data. Page 2 of 48 RFP - Appointment of a Panel of Consultants BID NO.: IDT-MPU- PANEL-2018 TENDER NOTICE / REQUEST FOR PROPOSALS The Independent Development Trust (IDT) invites Proposals for inclusion in panels for the provision of Normal Professional services in the following disciplines: PROJECT MANAGEMENT, ARCHITECTURE, QUANTITY SURVEYING, CIVIL ENGINEERING, STRUCTURAL ENGINEERING, ELECTRICAL ENGINEERING, MECHANICAL ENGINEERING, HEALTH, SAFETY AND ENVIRONMENT as further fully described in C3 Scope of services hereof.

2 Only consultants who are professionally registered and submitted proof of registration with relevant Professional bodies are eligible to submit proposals. Firms that are already in the panels need not resubmit as they will remain duly accredited in tender that was previously advertised. Entities with multi disciplines must submit individual bids per discipline. Points for functionality will be allocated as follows: FUNCTIONALITY CRITERIA POINTS ALLOCATION Qualifications, Skills and Experience of Key Projects Resources 45 Points Experience of firm on Similar Projects 35 Points Locality of firm s office/s 20 Points TOTAL 100 Points Only Bidders who obtain a minimum functionality threshold of 70 points will qualify to be in the panel of consultants for a period ending 29 March 2020. Service providers that qualify to be in the panels will be invited to submit quote when projects become available and will be evaluated on price and B-BBEE in accordance with the PPPFA.

3 Documents are available from the IDT website from Tuesday, 06 February 2018 on and can also be downloaded from the National Treasury ePortal. The Physical Address for delivery of Tender documents is: Independent Development Trust 34 Brown Street 1st Floor ABSA Building NELSPRUIT 1200 No bid clarification meeting will be held for this bid. Page 3 of 48 RFP - Appointment of a Panel of Consultants All Queries must be in writing only and may be addressed to Independent Development Trust, 34 Brown Street, 1st Floor ABSA Building, NELSPRUIT, 1200; or e-mail to No queries submitted after 22 February 2018 will be considered. The closing date and time is: 28 February 2018 at 12:00. Telegraphic, telephonic, telex, facsimile, e-mail and late Bids WILL NOT be accepted. Bids must only be submitted on the original documentation that is issued by IDT. Requirements for sealing, addressing, delivery, opening and assessment of tenders are stated in the Tender Data.

4 Page 4 of 48 RFP - Appointment of a Panel of Consultants CONTACT DETAILS All bidders must furnish the following particulars and include it in their submission Name of bidder: Trading Name VAT registration number (if applicable) Tax Clearance Certificate submitted YES / NO Postal address: Street address: Key Contact Person: Telephone number: Code Number Cellular number: Facsimile number: Code Number e-Mail address: Alternative Key Contact Person: Telephone number: Code Number Cellular number: Facsimile number: Code Number e-Mail address: Page 5 of 48 RFP - Appointment of a Panel of Consultants TENDER DATA Background IDT is a Schedule 2 Public Entity governed by the PFMA and other applicable legislative frameworks as well as its Deed of Trust. The organization is accountable to Parliament through the Minister of Public Works who is the Executive Authority.

5 The mandate of the IDT is to support and add value to the development agenda of government as indicated in the mission statement; ( The IDT, together with strategic partners, will enable poor communities to access resources, recognize and unlock their own potential and continuously improve their quality of life ). In pursuit of this mandate, the IDT primarily operates as a strategic partner in the management, integration and implementation of certain government development programmes. The IDT has representation in all provinces and is organized on the basis of regional offices. These offices have the authority to go out on tender for goods and services , do an evaluation of proposals received and make recommendations to the national office (in Tshwane) for final approval and appointment. Additional information with regards to the structure and functional activities of IDT can be obtained from IDT website ( ).

6 Page 6 of 48 RFP - Appointment of a Panel of Consultants Tender Details Tender Data (including special conditions of Tender) The Standard Professional services Contract (latest) contained in the CIDB shall apply to this bid. The conditions of tender are the Standard Conditions of Tender as contained in Annex F of the CIDB Standard for Uniformity in Construction Procurement (January 2009) as published in Government Gazette No 31823, Board Notice 12 of 2009 of 30 January 2009. (See ). The Standard Conditions of Tender make several references to the Tender Data for details that apply Specifically to this tender. The Tender Data shall have precedence in the interpretation of any ambiguity or Inconsistency between it and the Standard Conditions of Tender. Each item of data given below is cross-referenced to the clause in the Standard Conditions of Tender to which it mainly applies.

7 Clause number Tender Data The employer is Independent Development Trust The Tender Documents issued by the Employer comprise the following documents: THE TENDER Part T1: Tendering procedures - Tender notice and invitation to tender - Tender data Part T2: Returnable documents - List of returnable documents - Returnable schedules Part C3: Scope of work C3 - Scope of work IDT s contact person is: Name: Sabelo Matu Address: 34 Brown Street,1st floor ABSA building, Nelspruit,1200 Tel: 013 756 5500 Email: Page 7 of 48 RFP - Appointment of a Panel of Consultants Tender submissions will only be accepted if the bidder has: Description of Compulsory Returnable Document 1. Letter of good standing in terms of Compensation for Occupational Injuries and Diseases Act, of 1993(COIDA); or Federated Employers Mutual Assurance (FEMA) Insurance 2. Notarised Joint Venture Agreement (where applicable); 3.

8 Proof of National Treasury (NT) Central Supplier Database Registration submit a copy of CSD Master Registration Report; 4. Certified ID Copies of Directors or Members (in cases of sole proprietor, partnerships and close corporation), , not older than 3 (three) months from the closing date.; 5. Certified copy/copies of owner s Professional registration (should have 50% plus one or above in ownership); 6. Fully completed and signed Standard Bidding Documents: a. SBD 1: invitation to Bid; b. SBD 4: Declaration of Interest; c. SBD : Preference points claim form in terms of the Preferential Procurement Regulations, 2017; d. SBD 8: Declaration of Bidder s past supply chain management practices; and e. SBD 9: Certificate of Independent Bid Determination Failure to comply with the above requirements will result in automatic disqualification of the bid response. Non-mandatory Returnable documents 1.

9 B-BBEE a. Certified copies of B-BBEEE Certificate issued by SANAS Accredited Verification Agency Or b. Sworn Affidavit in cases of EMEs and only those QSEs which are at least 51% Black-owned as prescribed in terms of B-BBEE Codes of Good Practice and in a format provided by the Department of Trade & Industry. c. NB: Certificates issued by IRBA and Accounting Officers, have been discontinued. 2. Valid Tax Clearance Certificate or Tax compliance letter with a Unique Security Personal Identification Number (PIN) in terms of the Electronic Tax Compliance Status (TCS) System from SARS. Page 8 of 48 RFP - Appointment of a Panel of Consultants There will be no compulsory site briefing session. Alternative offers are not applicable. Parts of each tender offer communicated on paper shall be submitted as an original and no copy. The details and address for delivery of tender offers and identification details that are to be shown on each tender offer package are: Location of tender box: Reception: Independent Development Trust, Mpumalanga Region Physical address: Independent Development Trust, 34 Brown Street, 1st Floor ABSA Building, NELSPRUIT Identification details: Tenders must be submitted in a sealed envelope, the description and the bid number MUST be clearly marked.

10 The Name and address of the Bidder MUST be clearly written at the back of the envelope. Bid reference number: BID No. IDT MPU PANEL - 2018 Title of Tender: Panel for Provision of Professional services in the Built Environment (Project Management, Architecture, Quantity Surveying, Civil and Structural Engineering, Electrical Engineering, Mechanical Engineering, Health and Safety) Closing date: 28 February 2018 Closing time of tender: 12h00 A two-envelope procedure is not required. Telephonic, telegraphic, telex, facsimile, e-mailed and late tender offers WILL NOT be accepted. The closing time for submission of tender offers is as stated in the Tender Notice and invitation to Tender. The tender offer validity period is 90 days from the closing date Tenders will not be opened in public Quality / functionality / technical evaluation will be applicable please refer to for details. The number of paper copies of the signed contract to be provided by the employer is one.