Registered Mail Transmittal Letter

1 Transmittal LetterRegistered MailHandbook DM-901 April 2010 Transmittal Handbook DM-901, Registered mail , has been revised in accordance with the United States Postal Inspection Service s national security review of the Postal Service s Registered mail System. This Next Generation Registered mail System is in alignment with the strategic goals outlined in the Postal Service Strategic Transformation Plan for improving security processes, streamlining operations, generating revenue, reducing cost, and achieving results with a customer-focused performance-based governing regulations for the domestic Registered mail system are contained in the Mailing Standards of the United State Postal Service, Domestic mail Manual, S911. The governing regulations and individual country requirements for the international Registered mail system are contained in the International mail Manual.

2 Additional instructions for the air transportation of Registered mail are contained in the CON-CON Handbook DM-901 is available via the Postal Service PolicyNet Web site: Go to In the left-hand column, under Essential Links, click on PolicyNet. Click HBKs.(The direct URL for the Postal Service PolicyNet Web site is ) Refer all questions and suggestions about the content of this document to:PROCESSING OPERATIONSUS POSTAL SERVICE475 L ENFANT PLAZA SWWASHINGTON, DC Refer all questions about the organization of this document and any editorial suggestions to:INFORMATION POLICIES AND PROCEDURESUS POSTAL SERVICE475 L ENFANT PLAZA SWWASHINGTON, DC 20260-6808 Jordan M. SmallVice PresidentNetwork OperationsApril 2010iiiContentsTransmittal Letter ..i1 General Requirements ..11-1 Purpose.

3 Official Instructions .. Governing Regulations .. Exceptions .. Registry Responsibility .. District Manager and Senior Plant Manager .. Performance Cluster Registry Coordinator .. Description .. Purpose .. Eligibility.. Prohibitions .. 21-2 Size of Registered Article .. Minimum Size of Registered Article .. Maximum Size of Registered Article .. 31-3 Acceptance .. Retail Units, Rural Carriers, and Nonpersonnel Rural Units .. 31-4 Postage.. Rate Classification.. Payment Method .. Ordinary mail .. Official Government mail .. 51-5 Declaration of Value .. Ordinary mail .. Official Government mail .. 61-6 Fee .. Current Schedules.. With Postal Insurance .. Fees and Charges Schedule .. Maximum Postal Liability.

4 Handling Charge .. Commercial Insurance.. Without Postal Insurance .. 71-7 Additional Services .. Registered Collect on Delivery .. 7 Registered Return Receipt .. Restricted Delivery .. Registered Merchandise Return .. 71-8 Refunds.. Registration Fee .. Return Receipt or Restricted Delivery Fee .. 81-9 Additional Information Resources .. 82 Preparation of Registered Articles ..92-1 Conditions.. General Requirements.. Addressing .. Packaging .. Open and Resealed .. Padded Envelopes or Bags .. Fragile Items .. 92-2 Sealing .. Letter -Size Envelopes .. Construction .. Intersection of Flaps .. Flats and Parcels.. Sealing Materials .. Flat-Size Envelopes .. Tape .. Tamper-Proof Boxes.

5 102-3 Window Envelopes .. 112-4 Registered mail Receipts (PS Form 3877, Firm Mailing Book for Accountable mail ).. 112-5 Mailing Receipts for Single Registered Articles (PS Form 3806, Receipt for Registered mail ) .. PS Form 3806 .. PS Form 3811, Domestic Return Receipt .. 113 Acceptance ..133-1 PS Label 200, Registered mail .. General .. Requisition of PS Label 200 .. Accountability .. Placement and Endorsements .. 143-2 Receipts .. 143-3 Determining Acceptability of Registered mail .. Packaging .. Proper Packaging .. Improper Packaging .. 17 ContentsApril Completing Forms.. Individual Article - PS Form 3806 .. Determination of Article Number - PS Label 200 .. Return Receipt Service - PS Form 3811, Domestic Return Receipt.

6 International Registered mail - PS Form 2865, Return Receipt for International Insured or Registered mail .. Safeguarding Registered Articles .. Employee Accountability .. Secure Place .. 183-4 Firm Mailings.. Packaging .. Proper Packaging .. Improper Packaging .. Completing PS Form 3877, Firm Mailing Book for Accountable mail .. Use and Preparation .. Temporary Receipt .. Discrepancies .. Discrepancy During Acceptance .. Discrepancy After Issuing Temporary Receipt .. 223-5 Rural Carriers and Contract Delivery Service .. Determine Proper Packaging .. Improper Packaging .. Payment for Postage and Registered Fees .. Completion of PS Form 3896 .. 223-6 Round-Dating and Canceling Stamps .. Round-Dating Envelopes .. Round-Dating Parcels and Flats.

7 Canceling Stamps.. 243-7 Withdrawal, Recall, or Remailing .. Procedures .. Refunds .. Remailing.. 254 Transfer of Accountability ..274-1 Description .. Hand-to-Hand Exchanges .. Employee Responsibilities .. Sales and Service Associate .. Dispatch Employee .. Receiving Employee .. 304-2 -2 Exceptions to Hand-to-Hand Transfers .. Vestibule exchange .. Description.. 30 Registered Picking Up and Signing For Registered mail Involving a Vestibule exchange (PM Dispatch) .. Delivering Registered mail Involving a Vestibule exchange (AM Dispatch).. Transfer of Accountability at Retail Offices Not Operating 24 Hours and 7 Days Per Week and Having Different Closing and Opening Clerks .. Area Responsibility .. Inbound International Registered mail .

8 324-3 Procedures for Hand-to-Hand exchange Between Highway Contract Route or Postal Service Vehicle Services and Other Postal Service Employees .. exchange Activity at Retail Offices, Sectional center Facilities, Processing and distribution Centers/Facilities, and Logistics and distribution Centers .. Transporting Pouches/Outsides/Containers .. Verification and Signature .. exchange Activity Between Processing and distribution Centers/Facilities and Surface Transfer Centers .. 335 Dispatch ..355-1 Registry Operations .. 355-2 Equipment (Containers) .. Restriction .. Pouching .. Use.. Procedures for Preparing the Pouch Contents Bill .. Numbered Tin Band Sealed Pouches (Item 0817-C) .. Use.. Preparation .. Preparation of Firm Bills for Delivery Outside the Registry Section.

9 Registry Jacket Envelopes (EP-388 and EP-390) .. Use.. Billing a Jacket.. Use of Envelope Container (EP-399).. CON-CON and Special Airline Containers .. Use.. Preparation .. distribution Labeling Requirements .. Dispatch Requirements .. Surface Security Containers .. 435-3 Outside Articles.. Description .. Pallets .. Procedures for Preparing a Dispatch Bill .. 455-4 Dispatch of Registered Articles .. 465-5 Coded Shipments .. 47 ContentsApril 2010vii5-6 Transportation and Routing .. Dispatch .. Special Routing .. 475-7 International Registered mail .. Authorized Offices.. Procedures .. Documentation .. Outgoing .. 486 Processing and Delivering ..496-1 Receipt and Transfer .. Platform/Receiving Operations.

10 Authorized Employees .. Unauthorized Platform Activities .. Checklist .. Security of Containers.. Transfer and Verification .. Nonregistry Unit Employees .. Registry Unit Employees .. Movement of Registered Articles From the Platform to the Registry Section.. 506-2 Registry Section .. Opening Unit .. Opening Pouches .. Registry Jackets (EP-388 and EP-390 envelopes) .. Contents Removal .. Contents Verification .. Jacket Disposal .. Pouch Cutting .. Removing Unserviceable Pouches .. Defective Rotary Locks .. Outside Articles .. High-Value Articles .. Designation .. Identification of Value .. Safekeeping .. 536-3 Receipt and Transfer at a Surface Transfer center .. Pouches, Containers, and Outside Articles.