REQUEST FOR PROPOSALS (RFP NO. ) FOR THE …

1 Page 1 of 47 KARNATAKA URBAN WATER SUPPLY AND DRAINAGE BOARD, BANGALORE REQUEST FOR PROPOSALS (RFP NO. ) FOR THE CONSULTANCY ASSIGNMENT Appointment of chartered accountant for maintenance of accounts through Tally and for other professional services for the year 2018-19 and 2019-2020 Karnataka Urban Water Supply & Drainage Board , I stage, I Phase, BTM layout, Bannerghatta Road, Bangalore-560029 Telephone: 080-41106532 Page 2 of 47 KARNATAKA URBAN WATER SUPPLY AND DRAINAGE BOARD, JALABHAVAN, BENGALURU REQUEST FOR PROPOSALS Appointment of chartered accountant for maintenance of accounts through Tally and for other professional services for the year 2018-19 and 2019-20 Tender Reference : KWB/CAO/AS-2/ accountants/2017-18 Date and time for commencement of downloading of tender document from the e-procurement portal.

2 As notified in the e-Procurement Portal Last date and time for seeking clarifications if any : As notified in the e-Procurement Portal Date, time and venue of pre-bid meeting : As notified in the e-Procurement Portal Venue : Karnataka Urban Water Supply and Drainage Board, Jalabhavan, Bannerghatta Main Road, Bengaluru Last date and time for downloading of the tender document from the e-procurement portal : As notified in the e-Procurement Portal Last date and time for submission/uploading of tender in the e-procurement portal : Last date for uploading the filled tender in the e-procurement portal on dated:-15-06-2018 before PM Date and time for opening of the Technical Tenders : Technical tender will be open on dated:18-06-2018 at about AM Date and time for opening of the financial tenders : Will be notified to the qualified contractors Place for opening of the tenders and address for communication : Office of The Chief Accounts Officer Jalabhavan, 2nd floor, Karnataka Urban Water Supply and Drainage Board, Bengaluru-560029 Page 3 of 47 CONTENTS SECTION I.

3 INVITATION FOR PROPOSALS .. 3 SECTION II. INFORMATION TO CONSULTANTS .. 5 SECTION III. TECHNICAL PROPOSAL-STANDARD FORMS .. 19 SECTION IV. FINANCIAL PROPOSAL- STANDARD FORMS .. 29 SECTION V. TERMS OF REFERENCE .. 35 SECTION VI. CONTRACT FOR CONSULTANT S SERVICES .. 38 I. FORM OF CONTRACT .. 41 II. GENERAL CONDITIONS OF CONTRACT .. 43 III. SPECIAL CONDITIONS OF CONTRACT .. 57 IV. APPENDICES .. 62 Page 4 of 47 SECTION I. LETTER OF INVITATION Karnataka Urban Water Supply and Drainage Board(KUWS&DB), Bengaluru invites PROPOSALS form the reputed chartered accountant firms to provide the Consulting Services for maintenance of accounts through Tally and other professional services for 2018-19 and 2019-20 Objectives description of the assignment: a) Maintenance of accounts of the Board through Tally for the year 2018-19 and 2019-2020 b) Preparation of monthly accounts for each unit of the Board and consolidated accounts of the whole Board on quarterly basis.

4 C) Filing of income Tax returns for the year 2018-19 and 2019-2020. d) More details are given in Terms Of Reference 1. Tender documents are available on line in the Government of Karnataka e-procurement portal and the tenders are to be submitted online through the e-procurement portal only. Tenders submitted in any other manner will not be accepted. Tenderers are required to obtain Level III digital signature from designated firms (available on the e-procurement portal) and then register with the Government of Karnataka e-procurement platform and submit tenders by using their ID and digital signature. Tenders must provide Earnest Money Deposit (EMD) of and pay tender processing fee as specified. The EMD amount is calculated roughly as 1% of the estimated total cost of overall consulting fee.

5 The EMD of the successful bidder would be returned after the completion of the assignment. However the EMD of the unsuccessful bidder will be returned not later than 30 days after issue of Letter of Acceptance (LoA) to the successful bidder. Tenders along with necessary information/documents must be uploaded to the e-procurement portal as per tender document and First Folder containing the Technical Proposal will be opened at the stipulated time and venue, in the presence of the Tenderers or their authorized representatives who wish to attend. If the office happens to be closed on the date of opening of tenders as specified, the tenders will be opened on the next working day at the same time and venue. Other details can be seen in the tender documents posted on the e-procurement portal.

6 The Client shall not be liable for any delays due to system failure beyond its control. Even though the system will attempt to notify the Tenderers of any tender updates, the Client shall not be liable for any information not received by the tenderers. It is the Tenderer s responsibility to verify the e-procurement portal for the latest information related to the tender. E-mail address of the Helpdesk is E-procurement portal help desk telephone numbers are 080)-25501216 / 25501227 (Timings 9:00 hours to 21:00 hours). The Tenderer is required to ensure browser capability of the computer well in advance to the last date and time for receipt of the tenders. The Client shall not be responsible for non-accessibility of e-procurement portal due to internet connectivity issues and technical glitches.

7 2. A Consultant will be selected under Quality and Cost Based Selection (QCBS) and procedures described in this RFP. Page 5 of 47 3. The RFP includes the following documents: Section 1 - Letter of Invitation Section 2 - Information to Consultants Section 3 - Technical Proposal- Standard Forms Section 4 - Financial Proposal- Standard Forms Section 5 - Terms of Reference Section 6 - Standard Form of Contract. Yours faithfully, The Chief Accounts Officer, KUWS &D Board, Jalabhavan, 2nd floor, I phase BTM layout, Bannerghatta Road, Page 6 of 47 SECTION 2.

8 INFORMATION TO CONSULTANTS 1. INTRODUCTION The client will select a firm among those who have participated in e-procurement only, in accordance with the method of selection indicated in the data The consultants are invited to submit a Technical Proposal and a Financial Proposal, as specified in the Data Sheet (the Proposal) for consulting services required for the Assignment named in the Data Sheet. The Proposal will be the basis for contract negotiations and ultimately for a signed contract with the selected Consultant. The Assignment shall be implemented in accordance with the phasing indicated in the Data Sheet. When the Assignment includes several phases, the performance of the consultant under each phase must be to the client s satisfaction before work begins on the next phase.

9 The Consultants must familiarize themselves with local conditions and take them into account in preparing their PROPOSALS . To obtain first-hand information on the Assignment and on the local conditions, consultants are encouraged to pay a visit to the Client before submitting a Proposal, pre-proposal conference is optional. The Consultant s representative should contact the officials named in the Data Sheet to arrange for their visit or to obtain additional information on the pre-proposal conference. Consultants should ensure that these officials are advised of the visit in adequate time to allow them to make appropriate arrangements. The Client will provide the inputs specified in the Data Sheet, assist the firm in obtaining licenses and permits needed to carry out the services, and make available relevant project data and reports.

10 Please note that (i) the costs of preparing the proposal and of negotiating the contract, including a visit to the Client, are not reimbursable as a direct cost of the Assignment; and (ii) the Client is not bound to accept any of the PROPOSALS submitted. Karnataka Urban Water Supply & Drainage Board expects consultants to provide professional, objective, and impartial advice and at all times hold the Client s interests paramount, without any consideration for future work, and strictly avoid conflicts with other assignments or their own corporate interests. Consultants shall not be hired for any assignment that would be in conflict with their prior or current obligations to other clients, or that may place them in a position of not being able to carry out the assignment in the best interest of the Client.