REQUEST FOR PROPOSALS (RFP) RFP …

1 REQUEST FOR PROPOSALS (RFP) professional auditing Services Issue Date: January 6, 2016 PROPOSALS Requested for Halifax County Service Authority: Location Of Where Work Will Be Performed: Halifax County Service Authority, 2529 Houghton Avenue, South Boston, VA 24592 Period of Contract: One (1) year (initial) with two (2) additional one (1) year extensions. PROPOSALS Will Be Received Until the Date and Time Noted Above; 5:00 PM on January 29, 2016 All Technical Inquiries for Information Should Be Directed To: Arnetta F. Roberts, Director of Finance, Telephone Number: (434) 575-4240, ext.

2 22. Email: PROPOSALS SHOULD BE MAILED and/or HAND DELIVERED DIRECTLY TO: Attn: Mark S. Estes, Executive Director Halifax County Service Authority 2529 Houghton Avenue South Boston, VA 24592 In compliance with this REQUEST for PROPOSALS and to all the conditions imposed herein, the undersigned offers and agrees to furnish the services in accordance with the attached signed proposal or as mutually agreed upon by subsequent negotiation. Name and Address Of Firm: _____ Date: _____ _____ By: _____ (Signature in Ink) _____ _____ Zip Code: _____ Name: _____ (Please print) FEI/FIN NO.

3 _____ Fax Number: (____)_____ Title: _____ E-Mail Address:_____ Phone Number: _____ RETURN THIS PAGE WITH YOUR proposal RFP professional auditing SERVICES CLOSING DATE: January 29, 2016 CLOSING TIME: 5:00 pm PROCUREMENT CONTACT: Mark S. Estes Executive Director PHONE: 434-575-4240, ext. 23 REQUEST FOR PROPOSALS FOR professional auditing SERVICES HALIFAX COUNTY SERVICE AUTHORITY JANUARY - 2016 1. INTRODUCTION AND GENERAL INFORMATION The Halifax County Service Authority (the Authority ) is seeking PROPOSALS from qualified independent firms of certified Public Accountants to perform an audit of the Authority s financial statement for the fiscal year ending June 30, 2016 with the option on the part of the Authority to extend the contract for two (2) additional 1 year terms.

4 The successful auditor shall furnish all labor, materials, equipment, and supervision necessary for the audit services. 2. NATURE OF SERVICES REQUIRED A. Scope of Work to be Performed The Authority desires the auditor to express an opinion on the fair presentation of the financial statements of the Authority in conformity with generally accepted accounting principles. The Audit must also comply with the provisions of OMB Circular A-133 since the Authority is the recipient of grant and loan awards from the Federal Government. 1. Financial Audit The Auditor will examine the financial statements of the Authority in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government auditing Standards issued by the Comptroller General of the United States; and the Specifications for Audits of Authorities, Boards, and Commissions issued by the Auditor of Public Accounts of the Commonwealth of Virginia.

5 The examination shall result in the preparation of financial statements for the audited records of the Authority with the Auditor s opinion thereon. The Auditor s opinion shall be unqualified and the Auditor shall furnish to the Authority on a timely basis its reasons for disclaiming an opinion, issuing a qualified opinion, or rendering an adverse opinion. 2. The Auditor shall also conduct the examination in accordance with Government auditing Standards and State and Local laws and regulations where applicable. 3. The Auditor shall take necessary actions and conduct appropriate tests as required to insure the audit report complies with the provisions of OMB Circular A-133.

6 In addition to this audit the Auditor will conduct such review of the Authority s records as deemed sufficient to provide the certifications to Rural Development required under the Authority s Letter of Conditions dated July 9, 2010. Said Letter of Conditions is included with this REQUEST for PROPOSALS (RFP). 4. The Auditor shall issue a report on internal controls to the Authority s Board of Directors containing recommendations to strengthen internal control in accordance with the Specifications for Audits of Authorities, Boards, and Commissions. 5. The Auditor shall provide an original (along with electronic copy) of the financial statements and Auditors reports for the Authority not later than October 31, of each year.

7 B. auditing Standards to be Followed To meet the requirements of this REQUEST for PROPOSALS the Audit shall be performed in accordance with the auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in the Government auditing Standards issued by the Comptroller General of the Unites States; OMB Circular A-133, Audits of States, Local governments, and Non-Profit Organizations; and Specifications for Audits of Authorities, Board, and Commissions, issued by the Auditor of Public Accounts of the Commonwealth of Virginia.

8 C. Reports to be issued: Following the completion of the audit of the fiscal year s financial statements, the Auditor shall issue: A report on the fair presentation of the Authority s financial position, including results from operation and cash flows in conformity with generally accepted accounting principles. A report on compliance and internal controls over financial reporting based on the audit of the financial statements. A report on compliance and internal controls that shall include all material instances of non-compliance. All nonmaterial instances of noncompliance shall be reported in a separate management letter, which shall be referred to in the report on compliance and internal controls.

9 Certificates of no default as required by the Authority s financing agreements. In the required report(s) on compliance and internal controls the Auditor shall communicate any reportable conditions found during the audit. Reportable conditions that are also material weaknesses shall be identified as such in the report. Non-reportable conditions that are also material weaknesses shall be reported in a separate letter to management which shall be referred to in the reports(s) on compliance and internal controls. The Auditor shall be required to make an immediate written report of all irregularities and illegal acts, or indications of illegal acts of which they become aware to the Authority s Finance Committee and the Board of Directors.

10 The Auditor shall assure themselves that the Finance Committee and the Board of Directors is informed of each of the following: The Auditor s responsibility under generally accepted auditing standards; Significant accounting policies; Management judgments and accounting estimates; Significant audit adjustments; Other information in documents containing audited financial statements; Disagreements with management; Management consultation with other accountants; Major issues discussed with management prior to retention; Difficulties encountered in performing the audit.