REQUEST FOR PROPOSALS PROFESSIONAL SERVICES

1 REQUEST FOR PROPOSALS PROFESSIONAL SERVICES FOR THE MONTAUBAN AVENUE AND HAMMERTOWN DRIVE ROUNDABOUT (AND BIKE LANES ON MONTAUBAN AVENUE) City Project No. PW1723 Federal Project No. CML-5008(174) Issued by: City of Stockton Public Works Department 22 E. Weber Avenue, Room 301 Stockton, CA 95202 Date Issued: September 7, 2018 Date PROPOSALS Due: Friday, October 5, 2018, by 3:00 PM LATE SUBMITTALS WILL NOT BE ACCEPTED Montauban Avenue / Hammertown Drive Roundabout Page 2 of 13 REQUEST for PROPOSALS Table of Contents INTRODUCTION .. 3 BACKGROUND .. 3 PROJECT DESCRIPTION .. 3 SCOPE OF WORK .. 3 PROJECT GENERAL INFORMATION .. 9 REQUIRED proposal CONTENT .. 10 proposal EVALUATION .. 12 Attachments ATTACHMENT A Vicinity Map ATTACHMENT B Instructions to Proposers Federally Funded Contracts ATTACHMENT C Evaluation Scoring Sheet ATTACHMENT D Sample Cost proposal (Exhibit 10-H in Local Assistance Manual) ATTACHMENT E Federal Aid Consultant Contract Provisions Montauban Avenue / Hammertown Drive Roundabout Page 3 of 13 REQUEST for PROPOSALS INTRODUCTION The City of Stockton (COS) requests a Technical proposal from qualified consulting firms to provide PROFESSIONAL consultant SERVICES to design the roundabout at the intersection of Montauban Avenue and Hammertown Drive and to install Class 2 bike lanes on Montauban Avenue between Hammertown Drive and Swain Road.

2 A selection committee will comprehensively rank firms based on, but not limited to, PROPOSALS , qualifications, references, and other relevant information. Contract negotiations will begin with the highest-ranking firm. Pending successful negotiations, the Consultant will enter into a PROFESSIONAL SERVICES Contract with the City of Stockton. The Consultant must be familiar with Congestion Mitigation and Air Quality (CMAQ) funded projects, Caltrans Local Assistance Programs Guidelines (LAPG) and Local Assistance Procedures Manual (LAPM). Likewise, the Consultant and Consultant staff must demonstrate recent roundabout design experience. The consultant shall also provide assistance during the construction phase of the project. BACKGROUND The City recently secured CMAQ funds for the design and construction of a roundabout at Montauban Avenue and Hammertown Drive.

3 The project proposes to make all necessary roadway improvements to increase safety and efficiency while at the same time reducing congestion by converting an existing four-way stop sign-controlled intersection with a roundabout at Montauban Avenue and Hammertown Drive. The project also includes Class 2 bike lanes on Montauban Avenue between Hammertown Drive and Swain Road as recommended in the City s Bicycle Master Plan. PROJECT DESCRIPTION The proposed project converts an existing four-way stop control intersection to a roundabout at Montauban Avenue and Hammertown Drive. The project includes the installation of a Pan-Tilt-Zoom (PTZ) Camera, upgrading corner improvements to bring the existing intersection up to Americans with Disabilities Act (ADA) standards for wheelchair accessibility, and installing signs and striping.

4 The PTZ Camera at the roundabout will be interconnected to the nearby intersection of Montauban and Swain to bring the images to the City s Traffic Management Center (TMC). The project will also install new street lighting, and upgrade/adjust drainage and existing amenities as required. The project will include upgrades to existing wheelchair ramps, installation of signs and striping, new street lighting, and other amenities as needed (see Attachment A - Location Map). Montauban Avenue is an existing four lane collector road for northbound/southbound, two lanes in each direction. Hammertown Drive is an existing two-lane collector road for eastbound/westbound, one lane each direction. The project will also install bike lanes on Montauban Avenue between Hammertown Drive and Swain Road.

5 SCOPE OF WORK Each consultant shall prepare a detailed scope of SERVICES for the design of this project based, in part and at a minimum, on information presented in this REQUEST for proposal , and other available information. The consultant shall provide a cost proposal , which accomplishes the objectives of the project. The consultant shall incorporate in their design the installation of the PTZ Cameras at the Montauban and Hammertown intersection and the most up-to-date compatible equipment to establish communication between the PTZ Camera and the TMC. Montauban Avenue / Hammertown Drive Roundabout Page 4 of 13 REQUEST for PROPOSALS Background Research The consultant shall research and review existing topographic mapping, photos, right of way maps, as-built plans, record maps, surveys, assessor maps, local street improvement plans, collision reports, sight distance, approach speed, total pedestrians and vehicle volumes, public transit routes, truck volume, grade, need of advance warning signs and flashers, and other geometrical and operational characteristics for the project.

6 The Consultant shall conduct field reconnaissance of the entire project limits. The Consultant shall work with all pertinent utilities to identify conflicts, coordinate utility plan reviews, conduct necessary coordination meetings, and locate designed improvements as required to facilitate any utility relocations. The consultant shall coordinate with all utilities in accordance with Caltrans Project Development Procedures Manual (PDPM) Appendix LL - "Policy on High and Low Risk Underground Facility within Highway Rights of Way." The objective is to eliminate any conflicts encountered during construction, which would pose construction delays or claims Consultant must coordinate with utility companies to the maximum extent possible and show all existing utilities that will be impacted or cause impact by the proposed project and provide copies of utility correspondence for City files.

7 The Consultant shall identify required permits, prepare all permit applications, and assist the City with negotiations relative to permit conditions, if required. Permit fees will be paid by the City. Environmental SERVICES The Project is funded with federal funds, and therefore California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) compliance is required through Caltrans District 10 Office of Local Assistance. The consultant shall be responsible for coordinating with Caltrans and Stakeholders as needed. The Consultant will be responsible for preparing Preliminary Environmental Study (PES) with necessary maps, documents, and attachments. The Consultant shall prepare environmental documents including technical studies, documents, and reports as required to obtain NEPA Clearance during the preliminary engineering phase.

8 Also, the consultant shall include an optional task for preparation of any environmental documents required to clear NEPA including but not limited to: Initial Site Assessment (ISA), Noise Memo, or any other technical report/memo that may be required as part of the NEPA process. NEPA clearance must be secured before a construction RFA can be submitted. The consultant shall be responsible for printing, mailing, delivering, and distributing to appropriate Agencies and Stakeholders to obtain environmental clearance. Utility Coordination The consultant will be responsible for performing utility investigations and coordination with utility owners throughout the project development process. The Consultant will be present at all necessary meeting with each utility owner.

9 The consultant will be responsible for, but not limited to, the following: - Prepare a project limits map and REQUEST utility information from each utility owner within Montauban Avenue / Hammertown Drive Roundabout Page 5 of 13 REQUEST for PROPOSALS the area of work. - Prepare Utility Letter A during preliminary design phase to the affected utility owners for City to review and approve prior to transmitting to utility owners. Information on existing utilities obtained as a result of the A letter will be transferred to base maps in both plan and profile view. A copy of the utility data obtained from utility owners will be provided to the City and the originals will be filed in the project files. - Prepare Utility Letter B during 65% design phase to the affected utility owners for City to review and approve prior to transmitting to utility owners.

10 Two sets of half-sized 65% plans will be provided to each utility owner as an attachment to the letter. The letter will REQUEST that utility owners verify any utility conflicts with proposed improvements and indicate whether any future utilities are proposed in the area that may require accommodation through the improved area. Information on existing utilities obtained as a result of the B letter will be used to determine potential utility conflicts and to resolve the conflicts identified. A copy of the utility data obtained from utility owners will be provided to the City and the originals will be filed in the project files. - Prepare Utility Letter C during 100% design phase to the affected utility owners for City to review and approve prior to transmitting to utility owners.