Student Accommodation - UCL

1 Student Accommodation General Regulations and guidance 2014-2015. Please read and keep safe for future reference UCL Student Accommodation aim to provide agreeable Accommodation in a friendly environment at affordable prices. Living in University Accommodation is a community experience that the vast majority of students enjoy. Regulations are necessary to ensure the smooth operation of Halls and Student Houses. In essence, the General Regulations and guidance are built around a few general principles: Behave in a manner that shows respect for your fellow residents; being particularly mindful of safety, security and peace of mind.

2 Respect the building you live in and its furnishings so that future generations of students can enjoy it. Be aware of the regulations governing the terms of your occupancy and the payment of fees. Before your admission to residence, you are required to accept and abide by these regulations and such other rules applicable to the Hall or Student House that UCL may make from time to time. Contents Page UCL Student Accommodation Licence Agreement 3. UCL Student Accommodation General Regulations and guidance 6. Bicycle Storage 18. Car Parking 19. Cleaning 8. Compensation Claims 15. Complaints 15.

3 Deposits (Prepayment of Rent) 15. Disclaimer 15. Discrimination and Personal Harassment 23. Drugs 14. Electoral Register 17. Electrical Equipment and Plugs 17. Energy Consumption 18. Fire Regulations 9. Further Regulations 15. Glossary 24. Hall Committee 12. Health 20. Provision 8. Infection Control 21. Information for International students 23. Insurance 18. Inventory 7. Leaving your Hall or Student House 14. London Congestion Charge 19. Luggage 7. Maintenance 17. Meal Cards 7. Meningitis 21. Mental Wellbeing 22. Noise 13. Occupants of Twin Rooms 7. Office Hours and Emergencies 6. Parties 20.

4 Personal Problems 22. Pets 12. Post 17. Potential Hazards 17. Prohibited Items 8. Residence Exteriors and Prohibited Areas 8. Risk Assessment 21. Role and Authority of Wardens 13. Security 18. Smoking Policy 7. Study Bedroom 7. Temporary Absence 20. TV Licensing 18. Visitors 13. Window Restrictors 8. UCL Student Accommodation General Regulations and guidance 2014-2015 Page 2. UCL Student Accommodation Licence Agreement 1 PRELIMINARY. The University allows students of UCL to occupy study bedrooms on the understanding that such occupancy is as a Licensee, which gives you a contractual right to occupy the study bedroom, and not as a Tenant.

5 As a Licensee, you have no legal interest in the property. This Licence is legally binding. You will be held responsible for the payment of fees for the whole period of this Licence. 2 OCCUPATION. This Agreement applies to the period commencing 20 September 2014 up to, and including, 27 June 2015*. Your room is allocated on the basis of your sole occupancy, unless the room has been designated as a twin room by the University, or with your partner/family in the case of couple/family Accommodation . You must not allow any unauthorised person to occupy or share your room or flat. You have no particular right to occupy a specific room or flat and you may be required to change room/flat at the University's reasonable request.

6 This licence is personal to you and is not transferable. At the end of the contract period you will be required to vacate your room or flat and remove your belongings by 10:00 am on 27 June 2015*. Any belongings left in rooms after this date will be deemed to be unwanted and may be disposed of after a period of 7 days without notice to you if the University does not have a forwarding address for you. * 5 January 2015 for students holding a Term 1 only Licence Agreement. 3 FEES. (a) Licence Fee Accommodation fees are payable each term on demand. You will be notified via your UCL. email account when your invoices are available on your Portico account.

7 The payment deadline date will be indicated on your invoice. Your Accommodation fees will not be reduced to take account of any periods when you did not occupy the Accommodation allocated to you. Accommodation fees may be paid by the following methods: All major credit cards except Diner's Club, American Express, Discovery and JCB. To pay online visit You will need your UCL Student Number which is quoted on all communications UCL sends you. To pay by telephone call the Cashier on +44 (0)20 7679 6333. Cheque in sterling (made payable to University College London) drawn on a bank within the UK.

8 You must write your name and UCL Student Number on the back of the cheque. Post your cheque to UCL Student Residences Office, 117 Gower Street, London, WC1E 6AP. Bank draft in sterling UCL Student Accommodation General Regulations and guidance 2014-2015 Page 3. Bank transfer to the UCL Residences Account, account number 70116009, Barclays Bank Plc, 6-17 Tottenham Court Road, London, W1T 1BE, sort code 20-10-53. IBAN number: GB97. BARC 20 10 53 70 11 60 09. SWIFT number: BARC GB 2105L. Quote your name and UCL. Student Number and send proof of transfer to UCL Student Residences Office, 117 Gower Street, London, WC1E 6AP.

9 Bank transfers are subject to variable bank charges by both the sending and receiving bank. These charges must be paid by the sender. (b) Late Payment Fee A late payment fee will be added to the account if payment is not made by the due date. If you are unable to pay you MUST inform the site office of your Hall or Student House of your circumstances and negotiate a payment plan. If you present a cheque which is subsequently returned dishonoured' after the due date (for example due to lack of funds) you will also be subject to a late payment fee of 25. If your Accommodation fees remain unpaid by the due date and if you have made no formal repayment arrangement, the University will issue a 28 day Notice to Quit' to expire at the end of the invoice period, at which point you will be required to leave UCL managed Accommodation .

10 In addition, the University may take legal action, through the Courts, to recover any outstanding debts. (c) Keys On arrival a set of room keys will be issued to you by the site office of your Hall or Student House. These keys form part of a security suite and cannot be duplicated except by the site office of your Hall or Student House. The safekeeping of your keys is important and is your responsibility. If you lose your keys, you must immediately advise the site office of your Hall or Student House, where you will be asked to present proof of identity. You will be charged: 40 charge to replace a set of room keys (includes fob, room keys, post key).