Sue W. Chapman Michael Rupured Time Management

1 Sue W. Chapman time Management Michael Rupured INSIDE: Know How You Spend your time Caption describing picture or graphic. Set Priorities Use Planning Tools Get Organized 10 strategies for better Schedule Delegate Stop time Management Procrastinating Manage External time Wasters Avoid Multi- tasking Stay Healthy PAGE 2. Ten Strategies For Better time Management The term time Management wisely, and budgeted. Feel better about is a misnomer. You cannot People who practice good themselves (Dodd and manage time ; you manage time Management Sundheim, 2005).

2 The events in your life in techniques often find that relation to time . You may they: Finding a time Management often wish for more time Are more productive, strategy that works best for but you only get 24 hours, Have more energy for you depends on your 1,440 minutes or 86,400 things they need to personality, ability to self- seconds each day. How you accomplish, motivate and level of self- use that time depends on discipline. By Feel less stressed, incorporating some, or all skills learned through self- analysis, planning, Are able to do the of the ten strategies below, evaluation, and self-control.

3 Things they want, you can more effectively Get more things done, manage your time . Much like money, time is Relate more positively both valuable and limited: to others, and it must be protected, used 1. Know How You Spend Your time Keeping a time log is a helpful your most time -consuming way to determine how you are tasks and determining whether Analyze using your time . Start by you are investing your time in recording what you are doing the most important activities where most for 15-minute intervals for a can help you to determine a of your time week or two.

4 Evaluate the course of action. In addition, is devoted results. Ask if you did having a good sense of the job, family, everything that was needed; amount of time required for personal, determine which tasks require routine tasks can help you be recreation, the most time ; determine the more realistic in planning and time of day when you are most estimating how much time is etc. productive; and analyze where available for other activities. most of your time is devoted . job, family, personal, recreation, etc. Identifying time Management .

5 PAGE 3. 2. Set Priorities One of the easiest ways to medium and low, number prioritize is to make a to them in order, or use a do list. Whether you need color coding system. Keep a daily, weekly or monthly in mind that your goal is Managing your time that are both urgent and list depends on your not to mark off the most effectively requires a important must be done, lifestyle. Just be careful not items; rather you want to distinction between what is Covey suggests that to allow the list-making to mark off the highest important and what is we spend less time on get out of control and do priority items (MacKenzie, urgent (MacKenzie, 1990).)

6 Activities that are not not keep multiple lists at 1990). Having a prioritized Experts agree that the most important (regardless of the same time . Rank the to do list allows you to important tasks usually their urgency) in order to items on your to do list say no to activities that aren't the most urgent gain time to focus on in order of priority (both may be interesting or tasks. However, we tend to activities that are not important and urgent). You provide a sense of let the urgent dominate our urgent but important.

7 May choose to group items achievement but do not fit lives. Covey, Merrill, and Focusing on these in categories such as high, your basic priorities. Merrill (1994) categorize important activities allows our activities into four you to gain greater control quadrants in their time over your time and Management Matrix: possibly reduce the number urgent, not urgent, of important tasks that do important and not become urgent. important. While activities 3. Use a Planning Tool your mind to focus on your Suggestions for Using a Personal Digital priorities.

8 Auditory learners Assistant (PDA) for time Management may prefer to dictate their thoughts instead. The key is to Capabilities of PDAs vary by regularly scheduled find one planning tool that the model and some users meetings. works for you and use that tool include WiFi or cellular Investigate additional consistently. Some reminders technology on their handheld software and hardware when using a planning tool device. Some suggestions for that is compatible with using your PDA to its your PDA. You may be are: capacity are: able to enter information Always record your Assign a different color more quickly using a information on the tool for each calendar item so portable, detachable itself.

9 Jotting notes that you can distinguish keyboard rather than a elsewhere that have to be personal appointments stylus, for example. Or, transferred later is from business meetings, you may want the ability inefficient. for example. to access the Internet for time Management experts Review your planning Use the task application retrieving files or recommend using a tool daily. feature to manage pro- checking other personal planning tool to jects. Most PDAs allow calendars. (Beckwith, Carry your planning tool 2006).

10 Improve your the user to group tasks with you. productivity. Examples of under separate headings, Place a notebook the size Remember to keep a list prioritize tasks and of your PDA in your personal planning tools of your priorities in your assign deadlines. carrying case for writing include electronic planning tool and refer to Use the repeat function down to dos if you planners, pocket diaries, it often. for recurring dates such have difficulty recording calendars, computer Synchronize electronic as birthdays, them with your PDA's programs, wall charts, planners with your anniversaries, and task application feature index cards and computer and recharge the (Morgenstern, 2004).